WEDNESDAY 15 February 2017 HGC HERITAGE FOUNDATION HGC HERITAGE - - PowerPoint PPT Presentation

HGC HERITAGE FOUNDATION HGC HERITAGE FOUNDATION HGC HERITAGE FOUNDATION

Annual General Meeting

WEDNESDAY 15 February 2017

1

WELCOME

HGC HERITAGE FOUNDATION

2

AGENDA

• Introduction & Welcome
• Stuart Lee
• Chairperson’s Address
• Veronica Vurgarellis
• Special Projects
• Kerry Chunnet / Carey Else
• AFS & Financial situation
• Chris Elfick
• Passing of Resolutions
• Veronica Vurgarellis
• Who is Beagle Security
• Dave Casey
• Ward Councillor update
• Martin Williams
• Q&A
• Prizes

3

Chairperson’s Address

Veronica Vurgarellis

4

Role of the HGC

• The HGC is a not for profit organisation

aimed at achieving improved community living.

• We do this by facilitating the:

– Consolidating of resources, skills and funds – Communicating pertinent, relevant and useful information – Co-operating with one another to achieve a common benefit

5

Our focus points during 2016

• Public Benefit Organisation (PBO) Status

– Chris, Welly and Sonja: – Finances streamlined and in accordance with SARS requirements – New MOI for approval- in accordance with how we operate

• Communication

– Stu, Jacqui and Janine: – Vibrant street Whatsapp groups – Regular newsletters – Website updates

6

Our focus points during 2016 cont…

• Security

– Simon – Monitoring SLA, vehicle tracking and constant vigilance

• Environment

– Gerrit and Kerry: – On-going river maintenance – Managing a team of gardeners

• Construction and development

– Chris Colebank – Modi Hospital

7

Our focus points during 2016 cont…

Special Projects

– Nelis Geyer

• New state of the art cameras
• Rosehaven fence project

– with Jason Thom

• Meetings with neighbours - SAPS, City

Parks, red ants and litter projects

8

2017 Initiatives

• Two Major initiatives

Security Reloaded Hurlingham Community Park

9

Security Reloaded

• Why now?
• How?
• 3 phases envisaged

– Research Phase

• What do our current trends show?
• How do we compare with our neighbours?
• Where are our weaknesses- genuine vs. perceived threats?
• What has been done before- do you have information e.g.

traffic surveys and road closure applications submitted previously

• Identify independent assessor and determine how to fund

the initiative

– Assess phase – Implement phase

10

Hurlingham Community Park

• Vision

– The residents' vision for the park is that it becomes a true community park that is actively utilised by residents and remains safe, clean and maintained.

• What the residents would like to do with the park

– Fencing the park and controlling access – Maintenance- trees properly trimmed and maintained; grass cut; gardens created – Park equipment, benches and paths can be introduced – A pop up coffee/ sandwich trolley

11

HGC Environment and Special Projects

Kerry Chunnet / Carey Else Gerrit Fourie

12

Original Objectives

• Liaise with authorities to maintain public

spaces

• Monitor general well being of public spaces

Actual Activities

• Manage team to maintain public spaces

due to absence of authorities

• Track and address invasion of vagrants
• Track and address bylaw infringements
• Track and address invasive vegetation

Task identified for 2016/2017

• Maintain verges within the suburbs
• Arrange and execute litter clean-ups
• Arrange and oversee cleanup operations by

Urban Inspectorate

• Collaborate with other stakeholders to erect

fence at Rosehaven park

• Repair existing palisade fence
• Repaint (Phase 1) existing palisade fence
• Various stakeholder meetings to resolve

Hurlingham Park rubble dumping and vagrancy

Objectives for 2017/2018

• Engage with authorities and stakeholder

groups to establish long term recycling solution

• Provide appropriate security to assist with

bylaw enforcement within the greenbelt

– Coordinated efforts with BSRA and CRA

• Increase pressure on authorities to maintain

servitudes within greenbelt and public spaces

Hurlingham Park

Hurlingham Park as it stands…

 recycling  squatters  dumping  removal of park perimeter and illegal parking  overgrown vegetation  unsafe alien vegetation  fallen trees  damage by builders  security risk to properties bordering the park

and to passing vehicles

 lack of enforcement of by-laws  lack of adequate maintenance by City Parks

recycling

dumping and overgrown vegetation

dangerous alien trees and fallen trees

damage from the removal of park fencing poles and illegal parking

Our aim: A community park

 a facility for community activities children's playground benches/picnic facilities outdoor fitness - walking/running trail, gym

equipment

walking dogs  preservation of the perennial stream/wetland  preservation of birdlife and indigenous

vegetation

 education regarding the environment

welcoming entrance and walkways

• utdoor equipment

environmental education

picnic facilities and education trails

What's required...

 regular maintenance – grass cutting, pruning

vegetation, clearing litter

 removal unsafe alien vegetation  cleaning of the stream/wetland  fencing to protect children/dogs from William

Nicol and provide security for surrounding properties and passing traffic at night

 pedestrian and vehicle gates locked at night  introduction and cultivation of indigenous

vegetation to attract birds

 signage governing park usage – no littering,

pick up after your dogs

 education regarding the eco-system

How do we achieve this…

HGC community support motivation for our project to City Parks project plan: motivation concept budget overcoming City limitations securing City support for our project and

collaboration in achieving our short term and long term objectives

thank you…

contact for further information or volunteering: Carey 083 444 1712

Financial Report

Annual General Meeting 15 February 2017

31

Outline

• Progress over the last Year
• Contributions Received
• Financial Statements
• Section 18A Status
• Budget for the 2017/18
• Recommended Monthly Contribution

32

Progress over the last Year

• New accountants appointed April 2016
• Implications for section 18A not taken on board
• Meeting with staff showed no understanding of

year end reporting implications

• Financial Administration taken over in December

2016

– Processing for current financial year redone to account for individual contributions – Statements issued to all residents in January 2017 – Financials for 2015 / 16 reprocessed and audited in January 2017 – Tax returns and submissions brought up to date

• In short, we are now in full control of the financial

affairs

33

Contributions Received

• Steady increase from 152 to 167 contributors, out
• f 316 known households
• Mix between EFT and Direct Debit
• EFTs can be erratic – recurring payments terminate
• Monthly Statements will be issued to all

households

50 100 150 200 250 300 350 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17

Contributors 2016 2017

Total Contributors EFT Payments Direct Debits Known Households

34

Financial Position

• Accumulated surplus in 2015 / 2016 of R 445 k due

to issues in activation of cameras and therefore reduced monthly monitoring cost

• Current reserves of about R 520 k at Feb 2017
• Current year just better than breakeven

– Including outlay of R 220 k for camera upgrade taken as expense – Still have to manage camera monitoring costs to match affordability

• Should get an additional bonus from recovery of

taxes paid in last 3 years

35

Income Statement

Income Statement

1 March to 31 Dec 2016 Year ended 29 Feb 2016 Year Ended 29 Feb 2015 Income Received 1,265,577 1,276,477 1,202,800 Donation Income 1,104,398 1,220,660 1,130,509 Specific Donations Fence Donations 118,300

• Glenlovat Donations

11,579 18,421 Other Income 69,714 Advertising & Marketing 28,947 34,737 Interest Received 2,353 2,659 2,577 Community Service Expenses 1,137,557 751,054 1,103,016 Guarding 733,555 727,858 1,092,326 Repairs & Maint of Infrastructure 230,844

• 10,690

Maintenance of Environment 42,923 3,400

• Signage

4,656 1,375

• Specific Projects

Glenlovat 11,579 18,421

• Fencing Provision

114,000

• Admin Expenses

101,396 80,054 159,384 Accounting Fees 62,177 48,205 48,933 Audit Fees 9,120 5,010 6,975 Bank Charges 10,011 1,777 7,729 Consulting Fees 2,634

• 44,819

Fines 1,554

• General Expenses

4,620 31,952 Insurance 15,899 18,147 17,836 Secretarial Fees 2,295 1,140 Surplus for the year 26,625 445,369 (59,600)

36

At 31 Dec 2016 Year Ended 29 Feb 2016 Year Ended 29 Feb 2015

Balance sheet

Assets Fixed Assets 6,519 6,519 6,519 Boom Gates 1 1 1 CCTV Cameras 6,517 6,517 6,517 Fencing 1 1 1 Current Assets 1,071,933 880,603 430,234 Customer Control Account 1,501

• 33,292

Cash and Investments 992,120 813,585 396,942 Standard Bank 904,408 728,625 Standard Bank Market Link 1 7,023 6,481 Standard Bank Market Link 2 70,414 68,204 Std Call Deposit 72 850 73 10,275 10,275 Tax Receivable 78,311 67,017

• Normal Tax

73,741 73,741

• Vat / Tax Control Account

4,570 (6,724)

• Total Assets

1,078,452 887,122 436,753 Equity and Liabilities Equity 527,491 500,866 55,497 Current year surplus 26,625 445,369 (59,600) Accumulated Funds / (Deficit) 500,866 55,497 115,097 Current Liabilities 550,961 386,256 381,256 CSS Tactical Creditor 418,341 381,256 381,256 Fencing Provision 114,000

• Sundry Suppliers

18,620 5,000

• Total Assets

1,078,452 887,122 436,753

Balance Sheet

37

Section 18A Status

• Section 18A status enables all donors to claim their

donations against their income tax return

• The company is required to submit a Section 18A

certificate after the end of the financial year

• The certificates must show all donations made to

the company

• These certificates will be issued in March 2017
• We appeal to all residents to check this certificate

carefully.

– Any error would mean that there has been a misallocation

• f a donation requiring an amendment to both your and

another residents certificate – Please send queries to statements@HGC-comm.co.za

38

Fence Donations

• Received an overwhelming response to the

appeal for specific donation for the fencing project

• Received in total R 118 300 from 198

contributors

– Mostly contributions of R 500 – Received 18 contributions of between R 1 000 and R 3 000

• Provision for the Fence at R 114 000

comprising original 50% share of R 92 000 plus additional costs for access gates

39

Recommended Monthly Contribution

• Contributions to HGC are voluntary donations
• The amount has remained at R 750 for a

number of years

• In order to monitor cameras that are now in

place and to at least maintain current security service we propose to increase the standard contribution from R750 to R900 per month, while maintaining our contributor levels

• With 18A status, the net cost to marginal

taxpayers is R 530 (increase net cost of R89)

40

Budget for 2017/18

41

Budget for 2017 / 2018

Monthly for 2017 / 2018 Budget for 2017 / 2018 Forecast to 28 Feb 2017 Prior Year 29 Feb 2016

Income Received 146,145 1,753,737 1,502,648 1,276,477 Donation Income 143,000 1,716,000 1,334,398 1,220,660 Specific Donations

• 129,879

18,421 Other Income 3,145 37,737 38,371 37,396 Community Service Expenses 135,126 1,621,510 1,361,885 751,054 Guarding Vehicle 78,626 943,510 839,758 727,858 Camera Monitoring and Maintenance 40,000 480,000 111,048

• Repairs & Maint of Infrastructure

230,844

• Maintenance of Environment

6,500 78,000 50,000 3,400 Signage 4,656 1,375 Specific Projects 10,000 120,000 125,579 18,421 Admin Expenses 8,300 99,600 112,751 80,054 Accounting Fees 4,750 57,000 71,177 53,215 Audit Fees 850 10,200 9,120 Bank Charges 1,000 12,000 10,921 1,777 Consulting Fees

• 2,634
• Fines
• 1,554
• General Expenses

4,620 Insurance 1,500 18,000 17,345 18,147 Legal Fees Secretarial Fees 200 2,400

• 2,295

Surplus / (Shortfall for the period 2,719 32,627 28,011 445,369

Resolutions

Veronica Vurgarellis

42

Financial Resolutions

• 1. Adoption of Annual Financial Statements

for 29 February 2016

• 2. Ratification of appointment of J Proudfoot
• f JP Audit as Auditor for 2015 / 2016
• 3. Appointment of J Proudfoot of JP Audit as

Auditor for current year (2016 / 2017)

43

Secretarial Resolutions

• 1. Adoption of Memorandum of Incorporation

as circulated and authorisation of Directors to sign on behalf of members

• 2. Confirmation of appointment of current

Directors and re-appointment of Directors

• f the company for coming year

1. Veronica Vugarellis 2. Stuart Lee 3. Llewellyn Watson 4. Chris Colebank 5. Chris Elfick

44

Budget and Projects

• 1. Adopt a standard Monthly contribution of

R900 per household to enable adequate camera monitoring

• 2. Support Project focus

1. Security Reloaded 2. Hurlingham Park Project

45