Ways & Means Committee September 21, 2011 Response to the - - PowerPoint PPT Presentation

Ways & Means Committee September 21, 2011

h C

• ResponsetotheEconomicCrisis
• ApproachforBalancingtheBudgetDeficit
• ApproachforBalancingtheBudgetDeficit
• RecommendedSolutions
• BudgetSummary
• NextSteps

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f f Swiftanddeliberatecourseofaction Strategicreviewofoptions Strategicreviewofoptions Structural&Nonstructuralbudgetdecisions Structural&Non structuralbudgetdecisions Communication&engagementatalllevels g g withinorganization,unionpartnersandwith thecommunity

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Toprovidethebestservices the Toprovidethebestservices,the rightservices,inthemostcost effectivemannerpossible

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PreliminaryFinancialStateofCounty January OutsideAgencyReview&CoordinatedFundingProcess February M d t d&N M d t dS i F b Mandated&NonMandatedServices February Community&StaffEngagement March BoardRetreatDiscussionofPriorities March BoardRetreatDiscussionofPriorities March EmployeeCompensation&BenefitLevels March Equalization Report&CAFRPresentation April RevisedFinancialStateofCounty&1st QuarterBudget Outlook May CoordinatedFundingRecommendations May

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CoordinatedFundingRecommendations May

FullFaith&CreditPolicy June PoliceServicesRecommendation June/July HeadStart ProgramTransition July HeadStart ProgramTransition July 2nd QuarterBudgetOutlook August ETCS/CD/ED&EReorganizationPositionModifications August OutsideAgencyAllocationBOCSurvey August StateofRetirementFunding September Administrator’‚sRecommendedBudget September BudgetConsiderations& Deliberations September 21–— November2

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S P h H l R id F lS f &

SupportProgramsthatHelpResidentsFeelSafe&

Secure

SupportProgramsthatAddresstheBasicNeedsof SupportProgramsthatAddresstheBasicNeedsof

Children&Families

SupportProgramsthatIncreaseEconomic

pp g OpportunityforResidents

IntegrateEffortsAcrossAgenciestoMeetStrategic

Priorities

EnsureOurFiscalResponsibilityFocusingonLong

TermInstitutionalStability TermInstitutionalStability

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I &O D i I P i i i

Impacts&OutcomeDriveInvestmentPriorities ServicesareDeliveredOptimallybytheRight

Provider Provider

Social&FinancialReturnsonInvestmentare

Calculated,Articulated&Balanced ,

BothImmediateNeeds&RootCausesare

StrategicallyAddressed

ProgramsareEvidence&PerformanceBased MandatesthatSupportOutcomes&Impactsare

BetterFunded BetterFunded

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l S l S l RealisticLongtermStructuralSolutions MaximizeCollaborationOpportunities MaximizeCollaborationOpportunities LookatServiceabilityLevels ReducetheCostofDoingBusiness&Become EfficientasPossible DefineourCoreServices&DetermineWhat Ser icesWecanNoLongerAfford ServicesWecanNoLongerAfford

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TotalSavings=$17.5M g 7 5 RevenueGeneration:$4.1M

• PropertyTaxRevenue(declinewasnotassteepasanticipated)

PropertyTaxRevenue(declinewasnotassteepasanticipated)

EmployeeCompensation&Benefits:$4.0M

S l &b fi d i i h i b

• l
• Salary&benefitreductionswithparitybetweenemployeegroups
• 90%ofouremployeeshavesettledlaborcontracts
• MichiganNursesAssociationsUnitsI&II
• TeamstersPoliceOfficersAssociationofMichiganUnitsI&2

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• AmericanFederationofStateCountyMunicipalEmployees2733 UnitsA,B,C,Juvenile

Center&JuvenileDetention&3052JC–—TrialCourtSupervisors

• Negotiationsarecontinuingwiththeremainingunions

OrganizationalChanges/BaselineReductions:$8.2M

• Departmentalrevenueenhancementsforfees&services $1.6M

Departmentalproposalstored cee pendit res $ 6M

• Departmentalproposalstoreduceexpenditures $4.6M
• ConsolidationofCommunityDevelopment,EconomicDevelopment&Energy

andEmploymentTraining&CommunityServices $517K

• Significantreductionstocountyinfrastructureallocations–— $1 5M
• Significantreductionstocountyinfrastructureallocations–— $1.5M

OutsideAgencyAllocations:$1.2M OutsideAgencyAllocations:$1.2M

• Dues&Memberships $454K
• HumanServices–— ChildrenWellbeing(includingCoordinatedFunding

allocations) $455K ) 455

• SpecialInitiatives $280K
• OtherAgencies $50K

Administration Recommendation:

PlaceDeputyCountyAdministratoronholdvacantstatus EliminatevehicleusedbyDeputy Reducecontinuousimprovementfunding,operating&part

p g, p g p timetemporarybudgets

TotalRecommendedSavings=$183K TotalRecommendedSavings=$183K FTEholdvacantstatus=1.0 BoardofCommissionersRecommendation:

OperatingbudgetreductionstobedeterminedbytheBOCfor

f i f K 2013forasavingsof$31K

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BuildingInspectionRecommendation: BuildingInspectionRecommendation:

Noexpenditurereduction In2012willbegintorepayits$891Koutstandingdebtto

CapitalReserves

ChildrenServices DetentionRecommendation:

Reductionstotheeducationprogramcontractandeliminating

theappropriationtotheWashtenawAreaTeensforTomorrow andNeutralZoneforasavingsof$77K andNeutralZoneforasavingsof$77K

Anadditional$23Kmayberealizedin2013iftheeducational

programshiftstoacharterschoolsystem

TotalRecommendedSavings=$100K TotalRecommendedSavings=$100K FTEchanges=0.0

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Recommendation:

Increasedfees&servicesrevenuefromgrowth&theimproving

c eased ees & se ces e e ue

• g o t & t e

p o g propertymarket $548K

Reductionforelectionexpensesduring0ddyears(2013) $55K

Reductionforelectionexpensesduring0ddyears(2013) $55K

Positionmodifications(reclassifications&eliminatepositions

previouslyonaholdvacantstatus) previouslyonaholdvacantstatus)

TotalRecommendedSavings=$603K TotalRecommendedSavings=$603K FTENetReduction=2.4

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Recommendation:

Reduceoperatingbudget&attorneyfees $108K Reduceoperatingbudget&attorneyfees $108K Reducelegalcounselfees&insurancepremiums $212K

g p

T lR d dS i K TotalRecommendedSavings=$320K FTEchanges=0.0

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CSTSRecommendation:

ReduceappropriationtotheJailServicesProgram–— $215K EliminatesupporttoJPort $189K EliminatesupporttoJ Port $189K

WCHORecommendation:

EliminateappropriationtoPort $226K

T lR d dS i 6 K TotalRecommendedSavings=$630K FTEchanges=0.0

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Recommendation:

ReduceChildCareFundexpendituresinalignmentwithreduced ReduceChildCareFundexpendituresinalignmentwithreduced

spending

EliminateappropriationtoDHSBoard(ChildCareFundrevenue

willcover)

TotalRecommendedSavings=$259K FTEchange=0.0

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Di t i tC tR d ti DistrictCourtRecommendation:

LumpSumReductionof$293K Eliminate1.0FTEDeputyDistrictCourtClerk

Pl

• FTE(A

/M i &P b i A )

• Place2.0FTE(Attorney/Magistrate&ProbationAgent)on

HoldVacantStatus

TrialCourtRecommendation:

LumpSumReductionof$300K PositionmodificationsTBD

TotalRecommendedSavings=$593K FTER d ti /FTEH ldV tSt t

• FTEReduction=1.o/FTEHoldVacantStatus–— 2.0

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R d i Recommendation:

ReduceGeneralFundAppropriationtomaintenanceofeffort

pp p levels

UnfreezetheCAP(CostAllocationPlan) UnfreezetheCAP(CostAllocationPlan) Eliminatethesolidwasteappropriation

TotalRecommendedSavings=$604K FTEchange=0.0

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EqualizationRecommendation:

Eliminateovertimebudgetandalignoperatingbudgetwith Eliminateovertimebudgetandalignoperatingbudgetwith

recenttrends $4K

TotalRecommendedSavings=$4 g 4 FTEchange=0.0

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HeadStartRecommendation:

Countywithdrawalasthegranteefortheprogram Countywithdrawalasthegranteefortheprogram

recommendedforthe2012/13(Aug.1,2012) $360K

TotalRecommendedSavings=$360 FTEReduction=TBD

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Recommendation Recommendation:

ACT88recommendedtofundtheWashtenawCounty4H

Program

Eliminationof2.0FTE(CustomerServiceSpecialist&

ProgramCoordinator) ProgramCoordinator)

Reduceoperatingbudgetforsupplies,consultants&

contracts,travel&telephone

TotalRecommendedSavings=$184K FTER d ti FTEReduction=2.0

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Recommendation:0.05mills 5

EconomicDevelopmentActivities

AnnArborSpark $230K DepartmentofCommunity&EconomicDevelopment $144K DepartmentofCommunity&EconomicDevelopment $144K EasternLeadersGroup $100K PromoteHeritageTourisminWashtenawCounty $52K SPARK–— East $50K FoodSystemEconomicPartnership(FSEP) $15K

AgriculturalActivities

WashtenawCounty4 HProgram $83K WashtenawCounty4HProgram $83K WashtenawFarmCouncil $15K

TotalRecommendedSavings=$689K TotalRecommendedSavings=$689K FTEChanges=0.0

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Recommendation:

Reducedappropriationsto1/8th mill,capital

equipment/projects$1.5M F iliti M t P iti

• difi

ti dj t t ff

FacilitiesManagement–— Positionmodifications,adjuststaff

methodologytoreduceovertime,eliminateoncallshifts, reducesummerinterns,reduceutilities&operatingbudget $254K $254K

Finance–— reduceoperatingbudget&positionmodifications(1.5

netreductioninFTE&additionalpositionchangestobe p g determinedduringthelastquarterof2011) $200K

TotalRecommendedSavings=$2M FTER d ti FTEReduction=.50

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Recommendation: Recommendation:

HumanResources–— reduceparttimetemporary&operating

budgets $22K

InformationTechnologyServices–— 2.0FTEpositioneliminations

InformationTechnologyServices 2.0FTEpositioneliminations (previouslyonaholdvacantstatus),Operatingbudget reductionsforothermaintenancechanges&shiftingtothird partysupportoftheCounty’‚sERPsystem $77K partysupportoftheCounty’‚sERPsystem $77K

TotalRecommendedSavings=$99K g 99 FTEReduction=2.0

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ProsecutingAttorneyRecommendation: g y

Noreductionsrecommendedatthistime

P bli D f d R d ti PublicDefenderRecommendation:

Eliminate1.0FTELegalClerk Decreaseinoperatinglineitems Decreaseinoperatingline items Increaseinparttimetemporarylineitem

TotalRecommendedSavings=$23K FTEReduction=7.0

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Recommendation: Recommendation:

Increasedrevenueopportunitiesforadditionalpoliceservices

contracts,vending/foodconcessions,newgrantopportunities, courtsecurity,dispatch&towingservices $1.0M courtsecurity,dispatch&towingservices $1.0M

Permanenteliminationof4.0FTEpreviousonaholdvacant

status

Netoperatingexpenditurereductionsbyshifting2.0FTE

positionstorevenuegeneratingstatusandplacinganadditional 8 0FTEonholdvacantstatus $446K 8.0FTEonholdvacantstatus $446K

TotalRecommendedSavings=$1.4M FTER d ti

• FTEReduction=4.0

FTEPlacedonHoldVacantStatus=8.0

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Recommendation Recommendation:

Revenueincreasesfordoglicenses&servicecharges,offsetby

g g , y decreasesfordeedcertifications&interestearnings

Operationallineitemadjustments UnfreezingoftheCAPforDelinquentTaxandPA105Funds UnfreezingoftheCAPforDelinquentTaxandPA105Funds ChargingCAPtopropertyforeclosurefunds CovermaintenancecostsfortheBS&AEqualizer.netsystemout

f l d d

• fTaxForeclosureRestrictedFund

TotalRecommendedSavings=$207K TotalRecommendedSavings $207K FTEchange=0.0

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Veteran’‚sRecommendation: Veteran sRecommendation:

Positionmodificationsfordowngrading1.0FTE(Veteran

ServicesAssistant) $13K

WaterResourcesCommissionerRecommendation:

Place1.0FTEDeputyDrainCommissioneronholdvacantstatus

Eli i

• FTEP bli W

k S i Cl kT i

Eliminate1.0FTEPublicWorksSeniorClerkTypist Reducerevenueduetothelackofconstructionrelatedactivity Netsavingsof$198K

TotalRecommendedSavings=$211K FTEPl d H ldV tSt t FTEPlacedonHoldVacantStatus=1.0 FTEReduction=1.0

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AsadoptedbytheBoardtheRecommendedBudget AsadoptedbytheBoardtheRecommendedBudget includes:

ConsolidationofCommunityDevelopment,Economic

Development&EnergyandEmploymentTraining& communityServicesundertheOfficeofCommunity& communityServicesundertheOfficeofCommunity& EconomicDevelopment

TotalRecommendedSavings=$517K FTEReduction=7 0 FTEReduction=7.0

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2012 General Fund Revenues by Source

Based on Administrator’s Recommendation Total Budget of $97 714 410 Based on Administrator s Recommendation - Total Budget of $97,714,410

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2012 General Fund Expenditures by Category

Based on Administrator’s Recommendation - Total Budget of $97,714,410 g $ , ,

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Washtenaw County Budget 2012 Recommend 2013 Recommend REVENUES: Taxes&Penalties 59,766,404 61% 58,571,716 60% Licenses&Permits 195,012 0% 195,012 0% Federal,State&LocalRevenues 5,778,414 6% 5,805,517 6% Fees&Services 19,916,915 20% 20,160,884 21% Fi & F f it 1 012 100 1% 1 012 100 1% Fines&Forfeits 1,012,100 1% 1,012,100 1% InterestIncome 100,000 0% 100,000 0% OtherRevenue 2,950,169 3% 5,876,774 6% TransfersIn 7,995,396 8% 5,215,527 5% TOTAL REVENUES 97 714 410 100% 96 937 530 100% TOTALREVENUES 97,714,410 100% 96,937,530 100% EXPENDITURES: PersonalServices 60,868,858 62% 63,334,005 65% Supplies 1,778,375 2% 1,634,675 2% Other Svcs & Charges 13,256,426 14% 13,249,185 14% OtherSvcs.&Charges 13,256,426 14% 13,249,185 14% InternalServiceCharges 1,452,351 1% 1,538,641 2% CapitalOutlay 88,625 0% 88,625 0% DebtService

• 0%
• 0%

Contingencies 3,251,936 3% 350,000 0% Appropriations/TransfersOut 17,017,839 17% 16,742,399 17%

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pp p / , , , , TOTALEXPENDITURES 97,714,410 100% 96,937,530 100%

September 21 2011 Position Grid Demographics September21,2011PositionGridDemographics

Create Eliminate PlaceonH/V RemoveH/V Net Vacant Filled* AFSCMEUnitA 5.00 5.00 4.00 1.00 AFSCME Unit B 1 00 11 00 10 00 7 00 4 00 AFSCMEUnitB 1.00 11.00 10.00 7.00 4.00 DistrictCourtClericalUnit 1.00 1.00 1.00 0.00 DistrictCourtSupervisors&ProbationAgents 1.00 1.00 0.00 1.00 NonUnionEmployees 4.50 6.36 2.00 1.64 2.22 3.36 5.00 POAM312 3.00 3.00 0.00 3.00 POAMNon312 4.00 5.00 9.00 9.00 0.00 PDA(PublicDefendersAssociation) 1.00 1.00 1.00 0.00 Totals 5.50 28.36 11.00 1.64 32.22 25.36 14.00 * These positions are planned vacancies through retirements and/or bumping into other positions

Please note: the amounts shown above do not include position changes reflected in the CSTS or Public Health 2011/12 budget resolutions

Thesepositionsareplannedvacanciesthroughretirementsand/orbumpingintootherpositions.

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WashtenawCountyGeneralFund 2012 2013 2014 2015 2012/13RecommendedBudget Recommended Recommended Projected Projected AsofSeptember2011 Budget Budget Budget Budget p g g g g

REVENUES: Taxes&Penalties $59,766,404 $58,571,716 $58,571,716 $58,571,716 Licenses&Permits $195,012 $195,012 $195,012 $195,012 State&LocalRevenues $5,778,414 $5,805,517 $5,805,517 $5,805,517 Fees & Services $19 916 915 $20 160 884 $20 160 884 $20 160 884 Fees&Services $19,916,915 $20,160,884 $20,160,884 $20,160,884 Fines&Forfeits $1,012,100 $1,012,100 $1,012,100 $1,012,100 InterestIncome $100,000 $100,000 $100,000 $100,000 OtherRevenue $2,950,169 $5,876,774 $1,950,219 $1,950,219 TransfersIn $7,995,396 $5,215,527 $1,180,054 $1,180,054

• TOTALREVENUES

$97,714,410 $96,937,530 $88,975,502 $88,975,502 , , , , , , , , %ofrevenuechangeovertheprioryear 3.71% 0.80% 8.21% 0.00% EXPENDITURES: PersonalServices $60,868,858 $63,334,005 $65,865,984 $68,541,196 Supplies $1,778,375 $1,634,675 $1,809,387 $1,686,871 Other Services & Charges $13 256 426 $13 249 185 $13 409 590 $13 662 183 OtherServices&Charges $13,256,426 $13,249,185 $13,409,590 $13,662,183 InternalServiceCharges $1,452,351 $1,538,641 $1,639,722 $1,745,857 CapitalOutlay $88,625 $88,625 $88,625 $88,625 Contingencies $3,251,936 $350,000 $350,000 $350,000 Appropriations/TransfersOut $17,017,839 $16,742,399 $17,438,472 $17,654,334

• TOTAL EXPENDITURES

$97 714 410 $96 937 530 $100 601 780 $103 729 065

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TOTALEXPENDITURES $97,714,410 $96,937,530 $100,601,780 $103,729,065 %ofexpenditurechangeovertheprioryear 5.27% 0.80% 3.78% 3.11% PROJECTEDDEFICIT $0 $0 ($11,626,278) ($14,753,563) Deficitas%ofTotalRevenue 0.00% 0.00% 13.07% 16.58%

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ContinueDialoguewithUnions ContinueDialoguewithUnions Infrastructure/SpacePlanPresentationonOctober6th CommissionerQuestions&RequestsforAdditional Information PublicHearingonBudgetOctober19th

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d O l k b d 3rd Quarter2011BudgetOutlookNovember2nd BOCReviewuntilDesiredBudgetAdoptiononNovember g p 16th

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