WATER COMMITTEE MEETING June 24, 2020 (Via Teleconference) Agenda - - PowerPoint PPT Presentation

Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow

WATER COMMITTEE MEETING

June 24, 2020 (Via Teleconference)

Agenda

AGENDA Opening Remarks

• A. Chairman/Executive

Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation

2

Agenda

AGENDA Action Items

A. Consider approval of Water Committee meeting minutes – May 26, 2020 Recommend approval of Water Committee meeting minutes

3

Agenda

AGENDA Action Items

• B. Authorize execution of architectural services agreement on Maintenance

Facilities Central Region, Phase II – Administrative Memorandum No. 5579

• Consider recommendation on authorizing the Interim Executive Director to

execute an architectural services agreement with Stantec Architecture, Inc., in the amount of $1,070,826 for final architecture and engineering design on Project No. 101-0445-16, Maintenance Facilities Central Region, Phase II

WHAT: Architectural Services for the final design of the Multi-System Maintenance Facilities Central Region to provide the needed facilities to support NTMWD staff and infrastructure. WHY: The Facility Services Department has outgrown their current centralized facility at the Wylie Water treatment Plant. Expansion of this facility was evaluated but is not possible due to the surrounding infrastructure.

4

MAINTENANCE FACILITIES CENTRAL REGION

5

• Design for supplemental Central Maintenance Facility authorized in 2016
• Design and construction was split into two phases in 2018 to spread the

growth of cost of services

• Phase I construction is complete
• Current staffing and space needs have driven recommendation to expand

building space by adding a second floor

• 40,000 SF Facility includes:
• 24,000 SF of office space
• Shower/lockers
• Seven heavy equipment storage bays
• Six light equipment storage canopies
• Planning level construction cost estimate is $14,000,000

RECOMMENDATION

6

Consultant: Stantec Architecture, Inc. Scope: Final Design Project:

• No. 101-0445-16, Maintenance Facilities Central Region,

Phase II Amount: $1,070,826

Agenda

AGENDA

Action Items

• C. Authorize Change Order No. 5 on Wylie Water Treatment Plant Water

System Operations Center – Administrative Memorandum No. 5580

• Consider recommendation on authorizing Change Order No. 5 with

MYCON General Contractors, Inc., with a reduction in the amount of $486,044.73 to Project No. 101-0352-14, Wylie Water Treatment Plant Water System Operations Center

WHAT: Change Order to the construction contract with MYCON General Contractors, Inc. WHY: Receive credit for decreased scope of work for fiber-optic and communications conductors duct banks. Existing duct banks have been located and are available for use. This credit will offset costs for other necessary additions to the project.

7

RECOMMENDATION

8

Recommended additional cost items:

• Concrete encasement of buried electric power runs - $7,636.37
• Mandrel testing of existing conduits to verify usability - $29,749.58
• Shunt trip switch at electrical service entry to building, per Wylie Fire

Department - $2,656.95

• Ice machine drain pumps to transfer melted ice water to a building drain -

$2,816.38

• Total recommended adds: $42,859,28

Recommended credit item:

• Utilize existing communications duct banks instead of constructing new –

($528,904.01) Net credit to contract amount: ($486,044.73) Revised contract amount: $11,620,954.42

RECOMMENDATION

9

Contractor: MYCON General Contractors, Inc. Scope: Construction Project: No. 101-0352-14, Wylie Water Treatment Plant Water Systems Operations Center Amount: ($486,044.73)

Agenda

AGENDA Action Items

D. Authorize execution of engineering services agreement on Plano West Side Pipeline, Plano Delivery Point No. 3 to Richardson Delivery Point

• No. 2 – Administrative Memorandum No. 5581
• Consider recommendation on authorizing the Interim Executive Director to

execute an engineering services agreement with Lockwood, Andrews and Newnam, Inc., in the amount of $1,249,977 for final engineering design on Project No. 101-0566-20, Plano West Side Pipeline, Plano Delivery Point

• No. 3 to Richardson Delivery Point No. 2

WHAT: Engineering Services for the final design of the Plano West Side Pipeline between Plano delivery Point No. 3 and Richardson Delivery Point No. 2. WHY: The existing 30-inch water transmission pipelines to the Plano No. 3 and Richardson No. 2 delivery points have experienced leaks and an increased frequency of maintenance attention. A new parallel transmission pipeline is recommended to add redundancy and replace aging infrastructure at the two delivery point locations.

10

PLANO WEST SIDE PIPELINE

11

• 48-inch transmission pipeline (2012) runs along Renner Road, to Custer

Road

• Splits into:
• 30-inch line (1974) from Custer Road to Richardson Delivery Point No. 2
• 30-inch line (1975) along Custer Road to Plano Delivery Point No. 3
• Branch along Custer Road is seeing increased repair needs
• Branch along Renner Road is single supply source to Richardson DP No. 2
• Project includes:
• 14,500 LF or 36-inch parallel line along both branches, with

appurtenances

• Planning level construction cost estimate is $15,000,000

12

RECOMMENDATION

13

Consultant: Lockwood, Andrews and Newman, Inc. Scope: Final Engineering Design Project:

• No. 101-0566-20, Plano West Side Pipeline, Plano Delivery

Point No. 3 to Richardson Delivery Point No. 2 Amount: $1,249,977

Agenda

AGENDA

Action Items

• E. Award of construction contract on Meter Vault Standardization, Set

Point Control Implementation, Phase III – Administrative Memorandum

• No. 5582
• Consider recommendation on authorizing award of construction contract

to Felix Construction Company in the amount of $13,470,395 for Project

• No. 101-0338-13, Meter Vault Standardization, Set Point Control

Implementation, Phase III

14

WHAT: Construction contract to install improvements at specified water transmission system delivery point meter vaults. WHY: These improvements will help regulate a more constant rate of delivery throughout the water transmission system and the water treatment plants.

METER VAULT STANDARDIZATION SET POINT CONTROL

15

• 2013 initiative to develop water delivery set point control
• Maintain pre-determined rate of delivery to each delivery point
• Regulate flow changes to maintain efficiency in system and at plants
• Allow regulation of maximum delivery volumes, if needed
• 70 wholesale delivery points in NTMWD system; 39 remain for upgrade
• This project includes:
• Allen DP No. 2
• Allen DP No. 3
• Richardson DP No. 3
• Mesquite DP No. 1
• McKinney DP No. 3
• Wylie DP No. 2

16

METER VAULT STANDARDIZATION SET POINT CONTROL

17

Bidder Total Bid Recommendation Felix Construction Co. $13,470,395 Recommended Crescent Constructors, Inc. $13,917,000 Red River Construction Co. $14,337,700 Archer Western Construction, LLC $14,480,020 BAR Constructors, Inc. $16,153,270 Thalle Construction Co. $18,816,955 Engineer’s OPCC $13,589,416

RECOMMENDATION

18

Contractor: Felix Construction Company Scope: Construction Project:

• No. 101-0338-13, Meter Vault Standardization Set Point

Control Implementation, Phase III Amount: $13,470,395

Agenda

AGENDA

Action Items

• F. Designation
• f

emergency action and authorize execution

• f

construction contract

• n

Texoma to Wylie Raw Water Pipeline Crossing at State Highway 121 – Administrative Memorandum No. 5583

• Consider recommendation on authorizing designation of emergency

action and authorizing execution of construction contract with Garney Companies, Inc., in the amount of $818,739.87 on Project No. 101-0557- 20, Texoma to Wylie Raw Water Pipeline Crossing at State Highway 121, Tunnel Casing Extension

WHAT: Designate construction as an Emergency Action and authorize the execution of a construction contract with Garney Companies, Inc. WHY: Increase the length of existing pipeline encasement to include the newly extended width

• f Texas Department of Transportation right-of-way at the location of NTMWD pipeline

crossing.

19

TEXOMA TO WYLIE RAW WATER PIPELINE CROSSING AT SH 121

20

Designation as Emergency Action

• TxDOT plans to increase width of SH 121
• NTMWD pipeline encasement to be extended for protection
• Design phase was approved by Board of Directors in March
• Designation as Emergency Action for Construction Phase allows

NTMWD to meet TxDOT’s schedule by waiving competitive bidding Construction Contract

• Small scope involving somewhat specialized equipment and crews
• Mobilization costs and time present disproportionate burden
• Garney is currently mobilized nearby performing similar work
• Approach allows most expeditious response
• Negotiated Contract Amount is $818,739.87

RECOMMENDATION

21

Contractor: Garney Companies, Inc. Scope: Construction Project:

• No. 101-0557-20, Texoma To Wylie Raw Water Pipeline

Crossing at State Highway 121, Tunnel Casing Extension Amount: $818,739.87

Agenda

AGENDA

Action Items

• G. Authorize partial release of retainage on Trinity River Main Stem Pump

Station and Raw Water Pipeline Project – Administrative Memorandum

• No. 5584
• Consider recommendation on authorizing partial release of retainage to

Garney Companies, Inc., in the amount of $1,219,957.28 on Project No. 101-0269-11, Trinity River Main Stem Pump Station and Raw Water Pipeline

WHAT: Partial release of retainage for Construction Manager At Risk (CMAR) bid packages that have been completed and accepted. WHY: Enables the CMAR to close out contracts with subcontractors and/or vendors for bid packages that have been completed, accepted, and are functional.

22

TRINITY RIVER MSPS AND RAW WATER PIPELINE

23

• October 2016: Guaranteed Maximum Price (GMP) for the project is

authorized at $102,796,737.

• January 2018: partial release of retainage of $42,000
• October 2019: partial release of retainage for $2,340,710.25
• March 2020: GMP reduced to $100,796,737
• CMAR’s cost of work consists of various bid packages; some are complete

and some remain in-progress

• Most that are still in progress have been delayed by sustained high water

levels in the Trinity River

• Recommendation is to release additional $1,219,957.28 of retainage,

associated with completed work packages

• Remaining $722,311.81 of retainage is approximately five percent of

remaining work

RECOMMENDATION

24

Contractor: Garney Companies, Inc. Scope: Construction, Partial Release of Retainage Project:

• No. 101-0269-11, Trinity River Main Stem Pump Station

and Raw Water Pipeline Amount: $1,219,957.28

Agenda

AGENDA Action Items

• H. Authorize additional funding for pipeline relocations and adoption of

Resolution No. 20-30 authorizing additional funding of right-of-way for Project No. 101-0506-18, Pipeline Relocations at FM 2478 (Custer Road) – Administrative Memorandum No. 5589

• Consider recommendation on authorizing additional funding for right-of-

way acquisition program in the amount of $320,000 resulting in a total authorization of $1,000,000 and adoption of Resolution No. 20-30 authorizing additional funding of right-of-way for the pipeline relocations at FM 2478 (Custer Road), Project No. 101-0506-18

WHAT: Additional funding for previously approved right-of-way acquisition program. WHY: Provide additional funding to acquire two remaining easements for the project.

25

PIPELINE RELOCATIONS AT FM 2478 (CUSTER ROAD)

26

• Relocations required due to TxDOT widening of Custer Road
• Previously authorized $680,000 for right-of-way acquisition
• Market value of two parcels in Prosper has increased significantly since

initial budgeting

• Staff recommends additional funding of $320,000 for survey, legal, title and

appraisal support relating to negotiation and acquisition activities

27

RECOMMENDATION

28

Scope: Right-of-Way Acquisition Project: Project No. 101-0506-18, Pipeline Relocations at FM 2478 (Custer Road) Amount: $320,000

AGENDA

Discussion Items

A. NTMWD water treatment staffing update

29

OVERVIEW

30

• Peer Benchmarking
• Leonard Water Treatment Plant (WTP) Staffing
• Bonham WTP Staffing
• Tawakoni WTP Staffing
• Wylie WTP Complex Staffing
• Plant I/II
• Plant III
• Plant IV
• North Ozone (NOPS) / South Ozone (SOPS)
• Operator Development

PEER BENCHMARKING

31

2017 Organization WTP Capacity (MGD) FTEs FTEs/MGD Capacity NTMWD

Wylie 770 109 0.14 Tawakoni 30 12 0.40 Bonham 6.6 11 1.67 Total 806 132 0.16

DWU

East Side 440 103 0.23 Elm Fork 310 56 0.18 Bachman 150 58 0.39 Total 900 217 0.24

FWWD

Holly 180 33 0.18 Rolling Hills 200 24 0.12 Eagle Mountain 105 18 0.17 Westside 12 18 1.5 Total 467 93 0.19

2017 Report prepared by Raftelis Financial Consultants

“The Wylie O&M budget for labor is below the median level of its peers.” “NTMWD’s operating costs are well below the national median operating costs.”

Industry Definitions: > 50 MGD (Large WTP) 6 – 50 MGD (Medium WTP) 0 < 6 MGD (Small WTP)

2021 Organization (Planned) WTP Capacity (MGD) FTEs FTEs/MGD Capacity NTMWD

Wylie 840 83 0.10 Tawakoni 30 12 0.40 Bonham 6.6 11 1.67 Leonard 70 15 0.21 Leonard (2026) 140 15 0.11 Total 946 121 0.13

* *

* Anticipate on position repurposed for FY 2021.

LEONARD WATER TREATMENT PLANT

32

Leonard Treatment Plant – 70 / 140 / 270 / 280 MGD

• Initially 70 MGD. 140

MGD by 2026.

• 4 x 12 hour shifts
• 1 Supervisor
• 1 Plant Mech. Crew
• 3 – 4 Operating / Shift

– Treat – Transmit – Ozone Production – Deliveries – Vendor Activities – Coordination w/Wylie

LEONARD WATER TREATMENT PLANT STAFFING

33

Positions deferred as of June 17, 2020.

BONHAM WATER TREATMENT PLANT STAFFING

34

Bonham Treatment Plant – 6.6 MGD

Operates 24 / 7 / 365

• 4 X 12 Hour Shifts, 2 Operators Per Shift
• 2 Operators = Minimum Safe Staffing
• Minimum of 9 Operators + Supervision & Plant

Mechanic

• Current Bonham Vacancies (x 3) Filled with Leonard

WTP Staff Training at Bonham

• Built with Minimal Automation

Consultant evaluating possible automation

• pportunities. Will

require capital investment to design and construct.

BONHAM WATER TREATMENT PLANT STAFFING

35

FY 2020 Bonham Treatment Plant

Typically scheduled for days, required to fill in for min. staffing.

2 Operators per Shift = Minimum Safe Staffing

TAWAKONI WATER TREATMENT PLANT STAFFING

36

Tawakoni Treatment Plant – 30 MGD

Operates 24 / 7 / 365

• Extremely Remote Location
• 4 X 12 Hour Shifts, 2 Operators Per Shift
• 2 Operators = Minimum Safe Staffing
• Minimum of 9 Operators + Flex Operator + Supervision

& Plant Mechanic

• One Current Vacancy
• Built with Minimal Automation

Base – Loading WTP

TAWAKONI WATER TREATMENT PLANT STAFFING

37

FY 2020 Tawakoni Treatment Plant

Typically scheduled for days, required to fill in for backfilling. Supports operations and maintenance tasks.

TAWAKONI WATER TREATMENT PLANT STAFFING

38

FY 2021 Tawakoni Treatment Plant (with Repurposing)

2 Operators per Shift = Minimum Safe Staffing

Position deferred as of June 17, 2020.

Typically scheduled for days, required to fill in for backfilling. Supports operations and maintenance tasks.

WYLIE WATER TREATMENT PLANT STAFFING

39

Wylie Treatment Complex Dedicated Resources (2020/21) – 840 MGD, Four Plants

Wylie Complex Operates 24 / 7 / 365

• 12 hour shifts
• Day Shift – 15 Operators

Required (x 2)

• Night Shift – 13.5 Operators

Required (x 2)

• Sr. Supervision:

2

• Data/Reporting Support:

1

• Plt. Mech.:

4

• Quality Tech

1

• Chem. Coordinator

1 Staffing Well Below Benchmarks

“Direct” Operations Staffing Plant I/II Control Room – 2 Operators Plant III Control Room – 2 Operators Plant IV Control Room – 2 Operators NOPs/SOPs - 2 Operators Flex 1 Operator Control Room – 1 Chief 1 Operator Main Ops Building – 1 Lead Operator 1 Shift Supervisor Additional operator staffing per Day shift Regulatory Instrumentation/Calibration for online analyzers – 1 operators (x 2 total) Field safety coordinator/operator – 0.5 operator (split time between day shifts) Trainer – 0.5 operators (split time between day shifts)

WYLIE WATER TREATMENT PLANT STAFFING

40

During shutdown season, operators shift duties. Complex can handle some position vacancies. Staffing Well Below Benchmarks

Wylie Treatment Complex Dedicated Resources (2020/21) – 840 MGD, Four Plants

WYLIE WATER TREATMENT PLANT STAFFING

41

42

Operator License

60 additional training hours can be taken by an operator to bypass one year

• f operational experience. This is a once time occurrence and cost roughly

$1500 per operator, not including backend cost.

Operator Licensing

• TCEQ requirement that a surface water operator have a C license
• 2 years to acquire the C
• 5 years to acquire a B
• 8 years to acquire an A

43

Operator Training

OTJ – onsite

• New Hire/Trainee
• Over 240 hours of water treatment

training and 2 years of hands on experience overseen by a higher licensed employee.

• Operator II
• 65 hours of yearly training needed.
• Operator III
• Requires over 180 additional hours
• f training plus 5 years of hands on

experience.

Most positions are filled at the entry level

• Lack of qualified operators

apply.

• Most have no treatment

experience.

• Most applicants only have

H.S. diploma.

• No expediting

AGENDA Discussion Items

B. Present personnel requests and preliminary budget to Operations committees

44

FY21 PERSONNEL REQUESTS

Staff was tasked with maintaining current personnel numbers for FY21. In order to accomplish this goal, staff has enacted the following measures:

• Utilize existing vacancies to fill personnel requests
• Evaluate options for reducing current and future personnel needs

The concerns to maintaining or reducing current staffing levels are:

• Inadequate staffing of new and/or expanding facilities
• Possible inability to respond to critical situations and emergencies.

45

FY21 PERSONNEL REQUESTS – PRELIMINARY

46

Water Ops (0)

(If Repurposed) Request Type Position Department Proposed Action_ Days Vacant_

New Facility – Expansion Bois d’Arc Lake Oper II Bois d’Arc Lake Ops Repurpose Lead Ctrl Rm Ops-Trans Not Posted New Facility – Expansion Water Plant Oper II – Leonard Leonard WTP Repurpose Plant Oper II – Tawakoni 83 New Facility – Expansion Water Plant Oper II – Leonard Leonard WTP Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Water Plant Oper II – Leonard Leonard WTP Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Water Plant Oper II – Leonard Leonard WTP Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Maint Worker/Mechanic Asst Leonard WTP Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Water Plant Oper III - Leonard Leonard WTP Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Water Plant Mechanic Leonard WTP Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Bois d’Arc Lake Crewleader Bois d’Arc Deferred to FY22 - Possible Midyear Addition New Facility – Expansion Lead Control Room Oper-Tran Plant Ops Deferred to FY22

Wastewater Ops (1)

(If Repurposed) Request Type Position Department Proposed Action Days Vacant_

New Facility-Expansion WW Plant Supervisor II Sister Grove Creek WWTP New Position

New Facility-Expansion WW Plant Operator II Rowlett Creek WWTP Repurpose WW Plant Oper II – Muddy Creek 130 New Facility-Expansion WW Plant Operator II South Mesquite WWTP Repurpose Info Sys Asst – Information Tech 61 New Facility-Expansion Transport Driver Rowlett Creek WWTP Deferred to FY22

Solid Waste Ops (1)

(If Repurposed) Request Type Position Department Proposed Action _Days Vacant_

Expanded Programs Heavy Equipment Mechanic Fleet Maintenance New Position (No ratepayer changes)

Expanded Programs Transport Driver Custer Transfer Station Deferred to FY22 Expanded Programs Fleet Maintenance Equipment Mech Fleet Maintenance Deferred to FY22

Notes: All current vacant positions are being held and reevaluated. Positions designated as essential will be filled upon receiving such

• determination. Other vacant positions will be repurposed, while maintaining the current personnel headcount.

FY21 PERSONNEL REQUESTS – PRELIMINARY

47

Engineering (0)

(If Repurposed) Request Type Position Department Proposed Action Days Vacant_

New or Expanded Programs Construction Inspector II Civil Engineering Deferred to FY22 (outsource FY21) New or Expanded Programs Construction Inspector II SCADA Engineering Deferred to FY22 (outsource FY21)

Maintenance (0)

(If Repurposed) Request Type Position Department Proposed Action Days Vacant_

New Facility-Expansion Maint Superintendent - Leonard Technical Services Repurpose Maintenance Shop Asst 116

Facilities (0)

(If Repurposed) Request Type Position Department Proposed Action Days Vacant_

New Facility-Expansion Bois d’Arc Lake Custodian Bois d’Arc Lake Operations Deferred to FY22

Administration/Support (0)

(If Repurposed) Request Type Position Department Proposed Action Days Vacant_

New or Expanded Programs Contract Administrator Purchasing Deferred to FY22

Notes: All current vacant positions are being held and reevaluated. Positions designated as essential will be filled upon receiving such

• determination. Other vacant positions will be repurposed, while maintaining the current personnel headcount.

FY21 PERSONNEL REQUESTS - PRELIMINARY

7.4% 6.2% 12.8% 7.8% 2.9% 3.7% 5.2% 4.1% 4.1% 5.7% 11.6% 3.3% 3.7% 2.6% 5.7% 0.0%

0% 2% 4% 6% 8% 10% 12% 14%

Annual Percentage Increase (Personnel) Weighted Average Increase = 4.98%

% Increase

+28 +25 +55 +38 +15 +20 +29 +24 +25 +36 +78 +25 +47 +29

+2

Growth Drivers

• Wetlands Project
• Bonham WTP
• Panther Creek WWTP
• Muddy Creek WWTP

expansion. Growth Drivers

• WW staff added to address

Safety Concerns

• Engineering staff added to

support CIP projects

• Maintenance and Technical

Services staff added to support operations

+21

Growth Drivers

• Bois d’ Arc Lake
• Leonard WTP
• Wilson Creek Expansion

New Programs

• Solid Waste
• Plant Operations

49

MARKET/COLA/MERIT HISTORY

Market COLA Merit Pool Old Step Plan Positions

FY06 N/A 2.5% N/A 5% 406 FY07 N/A 3% N/A 5% 431 FY08 N/A 2% N/A 5% 486 FY09 N/A 3% N/A 5% 524 FY10 N/A N/A 539 FY11 N/A N/A 553 FY12 N/A 2.5% N/A 588 FY13 N/A N/A 5% 612 FY14 N/A N/A 5% 637

50

MARKET/COLA/MERIT HISTORY

Market COLA Merit Pool Old Step Plan Positions

FY15 N/A 3% N/A 670 FY16 N/A 2% 3% N/A 751 FY17 N/A 2% 3% N/A 773 FY18 2.5% N/A 3% N/A 793 FY19 2% N/A 3% N/A 826 FY20 2% N/A 3% N/A 873 FY21 Proposed 0% N/A 0% N/A 875

FY21 MERIT ADJUSTMENTS

51

Scenarios

RWS RWWS UEFIS SS SW Support Total 0% $0 $0 $0 $0 $0 $0 $0 2% $163 K $163 K $30 K $88 K $133 K $597 K $1,174 K $2K check $249 K $289 K $46 K $155 K $223 K $846 K $ 1,808 K

PERSONNEL COST INCREASE

52

RWS RWWS UEFIS SS SW Support TOTAL

2% Adjustment $163 K $163 K $30 K $88 K $133 K $597 K $1,174 K Benefit/ Other $236 K $349 K $(3) K $170 K $182 K $1,576 K $2,510 K Total Increase $399 K $512 K $27 K $258 K $315 K $2,173 K $3,684 K

53

REGIONAL WATER SYSTEM Expenditures by Category

$10 $45 $80 $115 $150 $185 $220

Personnel Operating Capital FY20 Bdgt $13 $121 $223 FY20 Amnd $12 $122 $220 FY21 Bdgt $13 $135 $212

Millions

$2 M Support Services $8 M Chemical $1 M Power <$1.5 M> Wtr Purchases Decr $1.2 M Other 11.3% Incr <$9 M> CIP Fund Decr <$2 M> Debt Decr

3.1% Incr 4.9% Decr 8.1% Decr 1.1% Decr

Preliminary

0.4% Incr

54

REGIONAL WATER SYSTEM Total Expenditures

$300 $310 $320 $330 $340 $350 $360 $370

RWS FY20 Bdgt $357 FY20 Amnd $354 FY21 Bdgt $360

Millions

0.8% Decr 0.90% Incr

REGIONAL WATER SYSTEM MEMBER CITY RATE

55

$1.58 $ 0.68 $0.46 $1.60 $ 0.65 $0.46

$2.99 Water Rate for FY21 Budget of $360 M

$1.60 $ 0.65 $0.44 $0.30

Chemical $38.9 M Power $18.9 M Water Purchases $1.9 M

24.5%

Fixed O&M

$88.3 M

Personnel $13.3 M Supplies $3.7 M Services $69.5 M Other $1.8 M (Other includes: Escrow, Capital Outlay & Special Projects

16.6%

Variable O&M $59.7 M

7.4%

Capital Improvement Fund $26.5 M

51.5%

Debt Issuance $185.4 M

$1.54 $0.22 $0.49 $0.74

REGIONAL WATER SYSTEM

56

• FY21 Budget
• $13.7 M Increase to Operating.
• $1.2 M Power
• $2.4 M Support Allocation
• $7.5 M Chemicals
• $2.6 M Other
• $10.8 M Decrease to Capital
• <$8.7 M> Decrease in transfers to Capital Improvement Fund
• <$2.1 M> Decrease in transfers to I&S Fund

AGENDA

Discussion Items

C. Review Regional Water System strategic financial plans

57

58

STRATEGIC FINANCIAL PLANS Both RWS Models:

• The April 2020 CIP is 90% funded for FY21 and beyond.
• Variable Costs are 92% funded in FY21 and increase 1% per year to a max of

95% beginning in FY24.

• O&M Escalations at 3% all years.

STRATEGIC FINANCIAL PLANS

59

2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Base $2.99 $3.02 $3.13 $3.26 $3.37 $3.49 $3.58 $3.67 $3.76 $3.85 $3.95 Base Incr 1% 4% 4% 3% 4% 3% 3% 2% 2% 3% COVID - 1 $2.99 $2.99 $3.13 $3.26 $3.37 $3.49 $3.58 $3.67 $3.76 $3.85 $3.95 COVID - 1 Incr 0% 5% 4% 3% 4% 3% 3% 2% 2% 3% Prior $2.99 $3.14 $3.33 $3.50 $3.64 $3.79 $3.94 $4.10 $4.26 $4.43 $4.50 Prior Incr 5% 6% 5% 4% 4% 4% 4% 4% 4% 2% $2.75 $2.95 $3.15 $3.35 $3.55 $3.75 $3.95 $4.15 $4.35 $4.55 $4.75

NTMWD Regional Water System Member Cost Per 1,000 Gallons

AGENDA

Discussion Items

D. Water Division compliance update

60

WATER COMMITTEE MEETING

Environmental Protection Agency Administrative Compliance Order (ACO) Overview

• The origin of the ACO for the District dates back to incidents at Rowlett

Creek and Wylie Treatment Complex from November 2015 and August

• f 2016.
• July 2017 - Ammonia leak at Wylie Complex.
• March 2018 - EPA inspection and subsequent report lead to 5 Areas
• f Concern (AOCs).
• August 2018 - District staff met with EPA to provide a progress

update on the corrective actions addressing the findings from the March inspection.

• March 2019 – District receives Administrative Compliance Order No.

CAA-06-2019-3305 from EPA.

• April 2019 – Board approves entering into ACO.

WATER COMMITTEE MEETING EPA Administrative Compliance Order

• ACO components were met

ahead of deadlines.

• 3rd party assessments

– RMP audit – Ammonia system design – Process Hazard Analysis (PHA)

• 3rd party service agreement
• Additional staff training
• Implementation of PHA

recommendations

• Focus on administrative and

engineering controls to mitigate releases.

• Team is working through

recommendations now.

– Evacuation drill exercises – Changes in audible alarms for various chemicals

62

REGULATORY UPDATE

Outstanding Violations – CCI 2016

• Failure to maintain the filters in a

watertight condition at Plant IV.

• Currently reviewing qualifications
• Failure to measure and record the

Combined Filter Effluent (CFE) turbidity levels at least once every four hours.

• Project 390 will address Plant I & III
• Project 517 will address Plant II
• Project 534 will address Plant IV.
• Mandatory Comprehensive Performance

Evaluation (mCPE) – Filtration cap at Plant IV

Texas Commission on Environmental Quality (TCEQ) Comprehensive Compliance Investigation (CCI) CCI 2019 Violations

• Failure to provide an air gap on the

filter to waste lines at Plant III.

• TCEQ approved temporary

improvement with double block and bleed valve.

• Project 541 – const. starts March 2021
• Casa View Pump Station Leak
• Location of leak is still under
• investigation. Exploratory inspection

is underway and repair solution will follow.

63

WATER COMMITTEE MEETING

Anhydrous Ammonia Air Permit

The District performed a comprehensive environmental audit under the Texas Health and Safety Audit Privilege Act at the Wylie Complex

• Identified the need to obtain TCEQ Air Permit

for the ammonia tanks. We will be disclosing

• ur findings to TCEQ.
• Reg § 116.110 Facilities, which may emit air

contaminants, must obtain permits

• Due to proximity surrounding Wylie it will be a

new source review (NSR) permit vs. permit by rule (PBR).

• Will be the second treatment utility in Texas to

get a permit.

WATER COMMITTEE MEETING Anhydrous Ammonia Air Permit

Public notice for 30 days

• Dallas and Wylie papers

Draft permit conditions being reviewed

• Record keeping requirements
• Additional barriers erected around

tanks to prevent vehicular collisions

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Compliance Update Progress

Potable water releases

TCEQ Docket No. 2018-1236-WQ-E: Wylie WTP – Rowlett Pump Station No. 1

• Unauthorized potable water discharge of 0.92 million gallons on April 9, 2018 due

to valve failure resulting in a fish kill

• STATUS - Third Party Supplemental Environmental Project (SEP) submitted

March 2020 – Compliance Complete TCEQ Docket No. 2019-0540-WQ-E: Shiloh Business Park

• Unauthorized potable water discharge of 8 million gallons on December 4, 2018

due to an open blow off valve resulting in a fish kill

• Agreed Order signed by Commission/Effective Date May 20, 2020
• STATUS - Submission of third party SEP

72-inch North Garland Pipe Break

• Unauthorized potable water discharge of 22.3 million gallons on August 30, 2018

resulting in a fish kill

• STATUS – Waiting for Enforcement

30-inch Plano #2

• Water Main Break September 2019 resulting in a fish kill
• STATUS – Waiting for Enforcement

WATER COMMITTEE MEETING

IP

WATER COMMITTEE MEETING Other Regulatory Items

TCEQ Dam Safety Program

• Requires an Emergency

Action Plan (EAP) for high hazard dams.

• Requires table top exercise

every 5 years.

• NTMWD will have 3 dams that

fall under this program

• Howe Mixing Reservoir
• EAP complete
• Exercise scheduled for July

2020 but will move to next FY due to Covid-19

• Leonard Terminal Storage

Reservoir (TSR)

• EAP is in progress
• Table top is TBD
• Bois d Arc Lake
• EAP is in progress
• Table top is TBD

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Questions?

AGENDA

Discussion Items

E. Water Division overview

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CLICK TO EDIT MASTER TITLE STYLE GOAL 1 – SERVICE

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Online Water Quality Analyzers

Objective 1.1 - High Quality Services Initiative 1.1.1 – Apply proven technologies and processes to improve water quality

• Ongoing capital project will result in significant increase in transmission

system analyzers capable of transmitting near real-time water quality data

• Will permit proactive transmission system water quality management and

rapid response to nitrification events

CLICK TO EDIT MASTER TITLE STYLE GOAL 1 – SERVICE

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O&M Manual & SOP Development

Objective 1.1 – High Quality Services

Initiative 1.1.2 – Enhance system reliably and efficiency

• Develop operations manuals and standard operating procedures
• HSPS 3-1 and North Garland System

CLICK TO EDIT MASTER TITLE STYLE GOAL 1 – SERVICE

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Outsourced Valve Exercising Program

Objective 1.3 - Proactive Maintenance Management

Initiative 1.3.4 – Evaluate an implement outsourced maintenance options as warranted

• Started in 2018
• 572 of 589 valves exercised so far
• FY21 will focus on highly critical valves

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• Expand owner responsibilities
• Early Impoundment of BDL
• December 2020
• Lake Office Completion
• Currently scheduled for December 2020
• Boat Ramps Completion
• Boat ramp maintenance and upkeep
• Dam Maintenance Facility Completion
• Currently scheduled for Summer/Fall 2021
• Emergency Action Planning (Initiative 2.5.1)

Objective 1.2: Successful Bois d’Arc Lake Program

Initiative 1.2.1: Construct and open Bois d’Arc Lake

GOAL 1 – SERVICE

Objective 1.2: Successful Bois d’Arc Lake Program (continued)

Initiative 1.2.2: Develop and implement a shoreline management plan

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• Implementation and Startup of Shoreline Management Plan
• Begin development of BDL Watershed Protection Plan (WPP) (Initiative 2.3.3)
• Substantial Completion of Dam
• Implementation of Dam O&M
• Implementation of Lake Operations Plan
• Implementation of Emergency Response Plan

GOAL 1 – SERVICE

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Desktop Corrosion Control Study

Objective 1.1 - High Quality Services

Initiative 1.1.3 – Meet or Surpass all Regulatory Requirements

• Regulatory requirement when introducing a new water supply or making

significant changes to the treatment process (Leonard WTP)

• Account for interaction between finished water from Wylie WTP Complex

and Leonard WTP

Raw Water Operations Plan

Objective 1.4 - Reliable and Resilient System

Initiative 1.4.3 – Optimize the Functional Capacity of Existing Facilities

• Updated in FY19 in anticipation of MSPS coming online
• FY21 update will update for Bois d’Arc Lake and Leonard WTP
• Define strategies to minimize raw water operational costs

GOAL 1 – SERVICE

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Cooperative Efforts with USGS

Objectives 1.1, 1.2 & 1.4

• Maintenance of Bois d’Arc stream gages

required for lake operations

• Identified efficiencies that allow for scaling

back of Zebra Mussel Monitoring efforts while still supporting operations needs

• Participating in joint effort with DWU, TRA,

and TRWD to assess hydrology and water availability in the Trinity River Basin and to develop remote sensing tools for harmful algal blooms

GOAL 1 – SERVICE

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Chemical System Asset Management Program

Objective 1.3 – Proactive Maintenance Management

Initiative 1.3.5 – Fully Implement Preventative Maintenance Programs

• Implement cleaning and repair recommendations

from FY20 assessment and asset management planning effort

• Assess condition of chemical system piping on

the Wylie WTP

• Goal is to eliminate chemical pipe failure-related

chemical releases through efficient asset management practices at all treatment facilities

GOAL 1 – SERVICE

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Linear Asset Management Plan

Objective 2.1 – Disciplined Asset Management

Initiative 2.1.2 – Enhance linear asset management systems and practices

• Provides tools that staff can use to moving

forward to assess failure risk for and criticality for each individual pipe segment

• Tool will be continually updated as new data

becomes available

• High risk, high criticality pipelines will be

prioritized for condition assessment using advanced technology (e.g. electromagnetic)

• Will allow staff to make more informed

pipeline repair and replacement decisions

GOAL 2 – STEWARDSHIP

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Cathodic Protection Program

Objective 2.1 – Disciplined Asset Management

Initiative 2.1.2 – Enhance linear asset management systems and practices

• Implement corrective and preventative maintenance on raw water systems

based on findings from FY20 assessment

• Assess treated water pipeline cathodic protection

GOAL 2 – STEWARDSHIP

CLICK TO EDIT MASTER TITLE STYLE GOAL 2 – STEWARDSHIP

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Spill Response Plan

Objective 2.5 – Systematic Risk Management Initiative 2.5.1 – Develop Emergency Management and Response Plans for all Facilities

• Working to develop detailed operations

response procedures for contamination events in Lavon Lake

• Leveraging existing lake and watershed

models to develop a dashboard that will allow staff to quickly assess potential risk to water treatment

• Tool will help inform decisions based on

unique characteristics of the contaminant, such as dilution factor, travel time to intake, effectiveness of our treatment process to remove it, and more

Travel time (days)

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Objective 2.3: Conscientious Environmental Stewardship

Initiative 2.3.3: Develop and implement watershed protection plans for District reservoirs

• Begin development of BDL Watershed Protection Plan (WPP)
• Non-regulatory plan to promote watershed protection activities throughout

the BDL watershed

• Continuation of FY20 effort to collect data and perform analysis in support of

the plan

• Host a series of public meetings with local stakeholders
• Development will follow similar process and format as Lavon Lake WPP

Objective 2.5: Systematic Risk Management Initiative 2.5.1: Develop emergency management plans and response plans for all facilities

• Emergency Action Planning
• Implementation of Emergency Response Plan
• EAP for Bois d’Arc Lake and Dam

GOAL 2 – STEWARDSHIP

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Lavon Lake Watershed – TCEQ Grant

Objective 2.3 – Conscientious Environmental Stewardship Initiative 2.1.2 – Implement the Lavon Lake Watershed Plan

• Construction to begin on green stormwater demonstration area in North Parking

lot of NTMWD Engineering Building

• Rain gardens will be installed at 3 locations in McKinney
• Funding from TCEQ-EPA Nonpoint Source Grant Program

GOAL 2 – STEWARDSHIP

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Leonard Water Treatment Plant

Objective 1.2 – Successful Bois d’Arc Lake Program Initiative 1.2.3 – Construct and operate the Leonard Plant

Onboarding and training of staff

• Reviewing of O&M
• SOP development
• Training

Startup and Commissioning of Plant

• Functional demonstration testing
• 30 day testing

WATER COMMITTEE MEETING

AGENDA Discussion Items

F. Opportunity for Committee members to provide feedback on Water Committee meeting

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AGENDA Discussion Items

• G. Opportunity for Committee members to request potential future

agenda items

(No substantive discussion of items will take place at this time)

Adjournment

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