VISTA Sponsor Orientation Call In: 866 267 3008 Technology Check - - PDF document

▶
vista sponsor orientation
SMART_READER_LITE
LIVE PREVIEW

VISTA Sponsor Orientation Call In: 866 267 3008 Technology Check - - PDF document

Oct 11, 2022 270 likes •517 views

Welcome! We will begin soon. While you wait, please answer this question in the Chat panel: W hat com m unity needs w ill your project address? VISTA Sponsor Orientation Call In: 866 267 3008 Technology Check Dial: 866-267-3008

slide-1
SLIDE 1

1

VISTA Sponsor Orientation

Welcome! We will begin soon. While you wait, please answer this question in the Chat panel: W hat com m unity needs w ill your project address?

Call In: 866‐267‐3008

Dial: 866-267-3008

Technology Check

 Check the Connect Handouts panel for today’s PPT and Bingo.  Check the Connect Web Links panel to access the Sponsor Resource Guide, and training evaluation.  Today’s presentation is being recorded, and it will be posted on the AmeriCorps VISTA Campus: www.vistacampus.gov/  We will use the Chat panel throughout today’s presentation. Let’s test the Chat feature; please type a short greeting to your colleagues now.

Dial: 866-267-3008

Connecting to Audio

Audio through your computer or by phone To hear the audio through your computer:

  • Select ‘Join Audio’ at the Adobe Connect prompt

To call in on the phone:

  • Select ‘Don’t Join Audio’ at the prompt in Adobe

Connect

  • Dial the phone number and passcode at the top right
  • f the slide
slide-2
SLIDE 2

2

Dial: 866-267-3008

Sound Check

  • Please confirm that your audio is connected.
  • Type ‘Yes!’ in the Chat panel to confirm.
  • Thank you!
  • We’ll begin the recording and the presentation in just
  • ne moment.

VISTA Sponsor Orientation

Call In: 866‐267‐3008

Dial: 866-267-3008

Today’s Speakers

David Chene

Office of Field Liaison Program Officer Santa Fe, NM

Barbara Ellen Reynolds

AmeriCorps VISTA Director of Training Washington, DC

slide-3
SLIDE 3

3

Dial: 866-267-3008

Today’s Participants

Who is on the webinar today? Please type your answers in the Chat panel: What is the name of your organization? Where are you located? What is your favorite winter food?

Dial: 866-267-3008

Today’s Target Audience

Staff Positions:

  • New VISTA Project Directors
  • Other VISTA Project Staff
  • VISTA Site Staff

Experience:

  • New to CNCS, VISTA
  • May be new to federal grant management

Dial: 866-267-3008

Today’s Target Audience

Prerequisites:

  • Assume participants completed VISTA 101 and VISTA 201
  • Courses are located on the VISTA Campus:

www.vistacampus.gov/vista-sponsor-orientation-materials

slide-4
SLIDE 4

4

Dial: 866-267-3008

  • Where to Start?
  • The Big Picture
  • Core Responsibilities
  • Keys to Success
  • Next Steps and Wrap-up
  • Q&A

Today’s Agenda

Dial: 866-267-3008

Acronym Bingo

  • Check the Handout panel under the Chat panel to download

a one page acronym bingo.

  • Your goal: Fill in all the blanks by the time we wrap‐up!
slide-5
SLIDE 5

5

Dial: 866-267-3008

CNCS Website Publications National Service Hotline Code of Federal Regulations CNCS State Office VISTA Campus eGrants

 Member Handbook  Sponsor Handbook  Reporting  Webinars  Performance Measures  Application Instructions  Terms and Conditions  Branding  Posters  Buttons  Flyers  eGrants Issues  Member Pay Questions  Relocation Benefits  Cost Share Billing  Compliance  Member issues  Approval of sub‐sites  VAD Changes/Approvals  Grant Continuations  Amendments  When all else fails…  Federal Regulations  Laws of VISTA  Grant Application  Member Management  Recruitment  Reporting  VADs

Help Topics

Dial: 866-267-3008

Communication

Dial: 866-267-3008

Key Resources

  • CNCS State Office: www.nationalservice.gov/stateoffices
  • VISTA Sponsor Assistance:
  • www.nationalservice.gov/programs/americorps/americorpsvista/vistaoutreach

pubs.nationalservice.gov

  • VISTA Campus: www.vistacampus.gov
  • VISTA Member Handbook
  • VISTA Sponsor Manual
slide-6
SLIDE 6

6

Dial: 866-267-3008

Key Resources

  • CNCS State Office: www.nationalservice.gov/stateoffices
  • VISTA Sponsor Assistance:
  • www.nationalservice.gov/programs/americorps/americorpsvista/vistaoutreach

pubs.nationalservice.gov

  • VISTA Campus: www.vistacampus.gov
  • VISTA Member Handbook
  • VISTA Sponsor Manual
  • National Service Hotline: 800-942-2677
  • eGrants technical issues, option 3
  • VISTA Member Support Unit, option 6
  • VISTA Gear: pubs.nationalservice.gov and www.nationalservicegear.org

Dial: 866-267-3008

What is CNCS?

  • The Corporation for National and Community Service (CNCS) is

an independent federal agency charged with funding local service programs and mobilizing Americans to serve their communities.

  • Our Mission is to improve lives, strengthen communities, and

foster civic engagement through service and volunteering.

slide-7
SLIDE 7

7

Dial: 866-267-3008

What are CNCS programs?

Dial: 866-267-3008

What are CNCS programs?

Dial: 866-267-3008

What are CNCS programs?

slide-8
SLIDE 8

8

Dial: 866-267-3008

What are CNCS programs?

New Mexico: _ Senior Corps projects _ Senior Corps volunteers New Mexico: _ VISTA projects _ VISTA volunteers

Dial: 866-267-3008

  • 1964: Economic Opportunity Act
  • 1973: Domestic Volunteer Service Act
  • 1993: National and Community

Service Trust Act

  • 2009: Edward M. Kennedy Serve

America Act

What is the history of VISTA?

Dial: 866-267-3008

What are VISTA's mission and core principles?

Mission

  • To strengthen organizations that alleviate poverty through volunteering and

the mobilization of resources. Program Objectives

  • To strengthen local agencies and organizations to carry out the purpose of

the program.

  • To encourage volunteer service at the local level.
  • To generate the commitment of private sector resources.

Core Principles

  • Anti-Poverty Focus
  • Community Empowerment
  • Capacity Building
  • Sustainable Solutions
slide-9
SLIDE 9

9

Dial: 866-267-3008

Wha What ar are so some ke key te terms and and defin definitio tions? s?

  • VISTA Project
  • Project Sponsor
  • Project Director
  • Supervisor
  • CNCS State Office

Dial: 866-267-3008

Please type your answer in the Chat panel: Who is your Corporation for National and Community Service Program Officer?

What is the role of the CNCS State Office?

Dial: 866-267-3008

  • Helps develop, manage, and monitor VISTA projects
  • Support your supervision of VISTA members and

intervene in emergencies or difficult situations

  • Connect you to resources and provide training and

technical assistance What is the role of the CNCS State Office?

slide-10
SLIDE 10

10

Dial: 866-267-3008

  • Helps develop, manage, and monitor VISTA projects
  • Support your supervision of VISTA members and

intervene in emergencies or difficult situations

  • Connect you to resources and provide training and

technical assistance

  • Approve suitable and eligible candidates for service
  • Terminate members from service

What is the role of the CNCS State Office?

Dial: 866-267-3008

About VISTA Members

  • Full-time service commitment
  • 365 day term
  • Indirect service
  • Alleviate poverty
  • Build capacity
  • Promote sustainability
  • Members
  • Identify VISTAs as members
  • Members serve at sponsoring programs
  • Receive living allowance

Dial: 866-267-3008

  • Body Text & Bullet Points

Key Member Topics

  • Benefits
  • Forms
  • End of Service

Benefits

  • Travel
  • Service Letters
slide-11
SLIDE 11

11

Dial: 866-267-3008

Key Member Topics

Benefits

  • Living allowance
  • Child care
  • Health benefits
  • 10 days annual leave
  • 10 days medical leave

Dial: 866-267-3008

Key Member Topics

Benefits

  • Living allowance
  • Child care
  • Health benefits
  • 10 days annual leave
  • 10 days medical leave

Forms

  • W-4
  • Direct deposit
  • Unpaid compensation

beneficiary Dial: 866-267-3008

Key Member Topics

End of Service Benefits

  • Education award
  • Cash stipend
  • Interest accrual payment
  • Forbearance requests
  • Non-Competitive eligibility

Travel

  • Reimbursements
  • Emergency

Service Letters

  • Verification of service
  • Income disregard

Benefits

  • Living allowance
  • Child care
  • Health benefits
  • 10 days annual leave
  • 10 days medical leave

Forms

  • W-4
  • Direct deposit
  • Unpaid compensation

beneficiary

slide-12
SLIDE 12

12

Dial: 866-267-3008

More Resources: Member Benefits

  • VISTA Campus and Benefits Hub:

www.vistacampus.gov/in-service/ benefits-service

  • VISTA Member Handbook:

www.vistacampus.gov/lessons/ vista-member-handbook-0

  • National Service Hotline and VISTA Member

Support Unit: https://questions.nationalservice.gov/

Dial: 866-267-3008 Where to Start? The Big Picture

  • Core Responsibilities
  • Keys to Success
  • Next Steps and Wrap-up
  • Q&A

Today’s Agenda

slide-13
SLIDE 13

13

Dial: 866-267-3008

Cor Core Responsi sponsibi bili liti ties es: Me Membe mber Ma Manage geme ment

VISTA Assignment Descriptions

  • Development, recruitment, execution

Recruit and recommend individuals for service

  • Develop and submit compelling

Opportunity Listings in My AmeriCorps

Provide on-site orientation and training

  • Understand VISTA Member Orientation

requirements

  • Timeline for fingerprint kit requirements

Dial: 866-267-3008

Cor Core Responsi sponsibi bili liti ties es: Me Membe mber Ma Manage geme ment

Day-to-day supervision and support

  • Providing appropriate space, supplies, equipment
  • Addressing reasonable accommodation requests
  • Activities must align with the VISTA Assignment Description

Oversee member issues

  • Address early and inform CNCS State Office
  • Only CNCS State Office can approve/remove
  • Document!

Dial: 866-267-3008

Cor Core Responsi sponsibi bili liti ties es: Me Membe mber Ma Manage geme ment

Time-keeping

  • Document!

Data management

  • Track accomplishments
slide-14
SLIDE 14

14

Dial: 866-267-3008

Cor Core Responsi sponsibilitie ities: s: Me Membe mber Ma Manage geme ment

Must be approved by the sponsor and State Office

  • Teleservice
  • Outside employment
  • Education

Dial: 866-267-3008

Cor Core Responsi sponsibilitie ities: s: Me Membe mber Ma Manage geme ment

Must be approved by the sponsor and State Office

  • Teleservice
  • Outside employment
  • Education

IMPORTANT! Please be sure to consult with your CNCS State Office if any changes must be made to the project, subsite, supervision, VISTA Assignment Description, etc.

Dial: 866-267-3008

Wha What ac activitie tivities ar are pr prohib ibited ed?

  • Criminal activity
  • Religious activity
  • Prohibited political activity
  • Hatch Act
  • Voter registration
  • Union organizing
slide-15
SLIDE 15

15

Dial: 866-267-3008

Wha What ac activitie tivities ar are pr prohib ibited ed?

  • Criminal activity
  • Religious activity
  • Prohibited political activity
  • Hatch Act
  • Voter registration
  • Union organizing
  • Supplanting staff
  • Nepotism
  • Direct service

Dial: 866-267-3008

Cor

  • re Respons

ponsib ibil ilities es: Pro Project Ma Manage geme ment

  • Memorandum of Agreement
  • Anti-Poverty Focus
  • Project Continuation

Dial: 866-267-3008

Cor

  • re Respons

ponsib ibil ilities es: Pro Project Ma Manage geme ment

Please type your answer in the Chat panel: What is your project start date?

slide-16
SLIDE 16

16

Dial: 866-267-3008

Cor Core Responsi sponsibi bili liti ties es: Pro Project Ma Manage geme ment

  • Memorandum of Agreement
  • Anti-Poverty Focus
  • Project Continuation
  • Memorandum of Understanding with Subsite (multi-site

sponsors)

  • Partnership Development (multi-site sponsor)
  • Cost Share (if applicable)
  • Reporting

Dial: 866-267-3008

  • Insert location of instructions for reporting
  • How do sponsors submit their reports? eGrants? Via email?

Cor Core Responsi sponsibi bili liti ties es: Re Reporting

Dial: 866-267-3008

  • Sponsor Verification Forms – every two weeks
  • Project Progress Reports – quarterly, then biannual

Cor Core Responsi sponsibi bili liti ties es: Re Reporting

slide-17
SLIDE 17

17

Dial: 866-267-3008

  • Sponsor Verification Forms – every two weeks
  • Project Progress Reports – quarterly, then biannual
  • VISTA Progress Report Supplement – annual
  • Future Plans Forms – as members exit
  • Federal Financial Report – if applicable
  • Cost Share Invoices – monthly

Cor Core Responsi sponsibi bili liti ties es: Re Reporting

Dial: 866-267-3008

Tips:

  • Start early!
  • Document member activities carefully; this helps with re-

enrollment and/or extension requests.

  • Contact your State Office right away if you see member

performance issues – particularly if you are considering recommending termination for the member.

Cor Core Responsi sponsibi bili liti ties es: Re Reporting

Dial: 866-267-3008

Cor Core Responsi sponsibi bili liti ties es: Comm mmuni unicati tion

  • n
  • With Your CNCS State Office
  • Sharing good news
  • Alerting about member emergencies and acute
  • r developing challenges with performance or conduct
  • Proposed changes to your project goals and member

activities

  • Shifts in staff, supervision, or organization status
slide-18
SLIDE 18

18

Dial: 866-267-3008

Cor Core Responsi sponsibi bili liti ties es: Comm mmuni unicati tion

  • n
  • With Your CNCS State Office
  • Sharing good news
  • Alerting about member emergencies and acute
  • r developing challenges with performance or conduct
  • Proposed changes to your project goals and member

activities

  • Shifts in staff, supervision, or organization status
  • With your communities and networks
  • Acknowledge AmeriCorps VISTA
  • Spread the word broadly
  • National outreach resources are available

Dial: 866-267-3008

 VISTA Sponsor

  • As a VISTA sponsor, it is your responsibility to meet all

requirements

Core Responsibilities: Regulatory Compliance

Dial: 866-267-3008

 VISTA Sponsor

  • As a VISTA sponsor, it is your responsibility to meet all

requirements

 CNCS State Office

  • Ensures compliance by conducting site visits and compliance

monitoring visits

Core Responsibilities: Regulatory Compliance

slide-19
SLIDE 19

19

Dial: 866-267-3008

 VISTA Sponsor

  • As a VISTA sponsor, it is your responsibility to meet all

requirements

 CNCS State Office

  • Ensures compliance by conducting site visits and compliance

monitoring visits

 VISTA Member

  • Notify others if engaged with prohibited activities
  • Report harassment or discrimination

Core Responsibilities: Regulatory Compliance

Dial: 866-267-3008

VISTA members are placed in local communities to build organizational capacity in programs that help alleviate poverty. Due to this capacity building focus and the fact that the VISTA service is just one year, it’s important to be clear about restrictions on the tasks assigned to VISTAs. Specifically:

  • VISTA members’ time must focus on the VISTA Assignment

Description;

  • VISTA members can’t provide direct service;
  • VISTA members can’t replace/supplant staff; and
  • VISTA members can’t be the office administrative staff.

Core Responsibilities: Regulatory Compliance

Dial: 866-267-3008 Where to Start? The Big Picture

  • Core Responsibilities
  • Keys to Success
  • Next Steps and Wrap-up
  • Q&A

Today’s Agenda

slide-20
SLIDE 20

20

Dial: 866-267-3008

Ke Keys ys to to Success: Success: Me Membe mber Ma Manage geme ment

  • Ongoing communication with your CNCS State Office
  • Recruitment: Start early and be proactive
  • Draft compelling opportunity listings to attract top

candidates

  • Strong on-site orientation and training
  • Ongoing support and supervision
  • Inspire, encourage, and coach VISTA members
  • Close of service
  • Help members prepare for life after VISTA

Dial: 866-267-3008

Ke Keys ys to to Success: Success: Pro Project Ma Manage geme ment

  • Ongoing communication with your CNCS State Office
  • Operate your project:
  • In accordance with applicable laws, regulations, policies,

certifications, and assurances

  • In accordance with the approved Project Application
  • With best efforts to accomplish the goals set out for the

AmeriCorps VISTA members in the Project Application

  • Consult with and involve the people of the communities to

be served in planning, developing, and implementing the project

slide-21
SLIDE 21

21

Dial: 866-267-3008

CNCS Office of Inspector General

  • 800-452-8210
  • hotline@cncsoig.gov
  • www.cncsoig.gov

Equal Opportunity Program

  • 202-606-3472
  • eo@cns.gov

Pr Protections

  • tections

Dial: 866-267-3008

Ne Next St Step eps

1. Notify your CNCS State Office that you completed this session.

  • 2. Become familiar with key resources on the VISTA Campus.
  • 3. View other trainings as instructed by your CNCS State Office.
slide-22
SLIDE 22

22

Dial: 866-267-3008

Wr Wrap‐up up fo for To Today

  • Please share feedback on today’s webinar:

www.surveymonkey.com/r/VSODec6

  • The recording of today’s presentation will be

posted on the AmeriCorps VISTA Campus:

www.vistacampus.gov/vista-sponsor-orientation-materials

Dial: 866-267-3008

What questions do you have?

Dial: 866-267-3008

Bingo Results: How did you do?

  • PPRS
  • PPR
  • SVF
  • VAD
  • VISTA
  • VMSU
  • CNCS
  • CSO
  • FFR
  • NCE
  • OSOT
  • PPR
slide-23
SLIDE 23

23

Dial: 866-267-3008 Where to Start? The Big Picture Core Responsibilities Keys to Success Next Steps and Wrap-up Q&A

Today’s Agenda

Thank you!