Veteran ESSA Director - Tips & Tools- Tami Knight ESC Region - - PowerPoint PPT Presentation

▶
veteran essa director tips tools
SMART_READER_LITE
LIVE PREVIEW

Veteran ESSA Director - Tips & Tools- Tami Knight ESC Region - - PowerPoint PPT Presentation

Apr 09, 2024 586 likes •911 views

Veteran ESSA Director - Tips & Tools- Tami Knight ESC Region 15: San Angelo, TX 1 Basic Structure of ESSA (Every Student Succeeds Act) Title I-A: Title III-A: Improving Basic Programs Language Instruction for English Learners Fund:

slide-1
SLIDE 1

Veteran ESSA Director

  • Tips & Tools-

Tami Knight

ESC Region 15: San Angelo, TX

1

slide-2
SLIDE 2

Title I-A:

Improving Basic Programs Fund: 211

Title III-A:

Language Instruction for English Learners Fund: 263

Title I-C Migrant:

Education of Migratory Children Fund: 212

Title IV-A:

Student Support & Academic Enrichment (SSAE) Fund: 289

Title II:

Preparing, Training & Recruiting Teachers, Principals, Leaders Fund: 255

Title V-B

Rural Education Initiative

Subpart 1: Small Rural School Achievement (SRSA) Subpart 2: Rural & Low Income School (RLIS)

Fund: 270

Title I-C Perkins

Carl D. Perkins Career & Technical Education Fund: 244

State Compensatory Ed *not part of ESSA*

Fund: 199

Basic Structure of ESSA

(Every Student Succeeds Act)

2

slide-3
SLIDE 3

eGrants Terms

3

slide-4
SLIDE 4

Application Cycle & Internal Controls

4

slide-5
SLIDE 5

5

slide-6
SLIDE 6

6

slide-7
SLIDE 7

When to Amend

Review this document to determine if you must amend the application when your plans change. AMEND BEFORE YOU SPEND!

Note: Document was updated July 2018!

7

slide-8
SLIDE 8

Annual Federal Risk Level Assessment

★ Purpose: TEA assesses likelihood of LEA compliance: Low, Medium or High levels ★ Impact:

○ Differentiated Grant Negotiation - higher the risk level, the more stringent the negotiation process for NOGA ○ Subrecipient Monitoring - higher the risk level, more likely LEA will be selected for monitoring

★ What’s My Level??:

○ GFFC Reports & Data Collections → Risk Assessment Level → 2018-2019

8

slide-9
SLIDE 9

Grants Spending - Regular Draws!

★ “Draw downs” must be done regularly. Best practice = Monthly; Minimally = Quarterly Business Manager ★ No draw by January → Risk Level impacted

(Title I-A, Perkins, IDEA-B)

★ The amount spent is PUBLIC information!

9

slide-10
SLIDE 10

Federally Funded Employee Records

★ Time & Effort

○ Semi-Annual Certification (for 100% cost objective) ○ Monthly Personnel Activity Report (for multi-cost objective) ○ Substitute System of Time & Effort (for multi-cost objective WITH a set schedule;

  • Supt. must apply annually!)

○ Ed-Flex Programs - see next slide

★ Job Descriptions - signed annually ★ Stipend Agreements

10

slide-11
SLIDE 11

Para Credentials

11

slide-12
SLIDE 12

Federally Funded Employee Records

12

See Time & Effort Webinar for more details!

slide-13
SLIDE 13

Commissioner’s Strategic Priorities

(Texas Only)

1 2 3 4

13

slide-14
SLIDE 14

https://tea.texas.gov/Finance_and_Grants/Grants/Student_Achievement_SMART_Goals_for_Federal_Grant_Funds/

Strategic Priority Guide

14

slide-15
SLIDE 15

Internal Controls

*Be sure to verify that all expenditures are identified in CNA and CIP. Be prepared to justify.

*Form not required, but beneficial for documentation. Maintain locally.

15

slide-16
SLIDE 16

Internal Controls

16

slide-17
SLIDE 17

Checklist for 2018-19 Launch

eGrants Activities Application/Compliance:

❏ Submit 2018-19 ESSA Consolidated Application ❏ Submit 2017-18 School Improvement or RLIS Compliance Report

Review approved ESSA Application & crosscheck local documents

❏ Payroll - does your budget reflect correct payroll % for each fund source? ❏ Budget - does your local budget match the application? ❏ Do all relevant staff understand the specific grant activities & performance measures that were approved in application? ❏ CNA - are all expenditures aligned with a need in your CNA? ❏ DIP/CIP - do your improvement plans have all expenditures listed as activities? ❏ Apply for Substitute System of Time & Effort

*Hopefully these are already completed*

17

slide-18
SLIDE 18

Checklist for 2018-19 Launch

Parent Engagement

❏ Parent Engagement Policy update - must have one for LEA, one for each Title I campus ❏ Schedule Annual Title I meeting (each Title I campus) ❏ Plan and implement training for staff (w/assistance from parents) on value & utility of contribution of parents

Three Month Fiscal Calendar

❏ Bookmark TEA’s fiscal calendar and revisit frequently for updates

*Hopefully these are already completed*

18

slide-19
SLIDE 19

“Front Burner” Fall ESSA Tasks

❏ Review Upcoming ESSA-Related Deadlines checklist ❏ Provide compliance checklists & calendars to relevant staff (see handouts)

❏ Title I District & Campus Checklist (2 checklists) ❏ Title I Principal Calendar ❏ Title II Compliance Checklist ❏ Title IV Compliance Checklist ❏ Parent & Family Engagement Calendar

*Checklists were developed based upon 2017-18 Compliance Report questions*

19

slide-20
SLIDE 20

“Front Burner” Fall ESSA Tasks

❏ School Improvement Grants - (if eligible)

❏ Complete 2017-18 Compliance Report: Priority/Focus - due Oct. 30 ❏ Complete 2018-19 Application: Comprehensive Support - due Nov. 8

❏ Complete SC3001 (re-released ~ Oct 31) ❏ Equity Plan (due Nov. 1 in iSAM) ❏ PR1500 (due Nov. 30 in eGrants) ❏ Be mindful of Fiscal Obligations (more later):

❏ Supplement, Not Supplant ❏ Comparability ❏ ESSA Maintenance of Effort

20

slide-21
SLIDE 21

Upcoming ESSA-Related Deadlines

21

slide-22
SLIDE 22

Monthly Grant Calendar

*Not a comprehensive list & dates are our best guesses as of this summer. Dates may be more concrete at this time.

This is a only starting place*

22

slide-23
SLIDE 23

Fiscal Obligations

23

slide-24
SLIDE 24

Title I-A has three Fiscal Obligations

24

slide-25
SLIDE 25

Supplement, Not Supplant

Title I-A ONLY (?)

  • Sec. 1118(b)(1)

An LEA shall use Federal funds received under this part only to supplement the funds that would, in the absence of such Federal funds, be made available from State and local sources for the education of students participating in programs assisted under this part, and not to supplant such funds.

*Also Title I-C and School Improvement? Attend TEA’s SNS session for more info.

25

slide-26
SLIDE 26
  • Sec. 1118(b)(3) - Special Rule

No LEA shall be required to: ★ Identify that an individual cost or service supported is supplemental or ★ Provide services through a particular instructional method or setting to demonstrate compliance

Supplement, Not Supplant

26

Click here for TEA’s Revised Supplement, Not Supplant Handbook

slide-27
SLIDE 27

S/NS Methodology

*identified thru CNA and included in DIP/CIP

Title I, Part A

LEAs must demonstrate methodology used to allocate State/Local funds is equitable.

All Other ESSA Programs

*Also Title I-C and School Improvement? Attend TEA’s SNS session for more info.

27

slide-28
SLIDE 28

Resources

28

slide-29
SLIDE 29

https://www.region10.org/programs/title-i-capacity-building-initiative/compliance/fiscal-compliance/

On-Demand Webinars

~ 5 m i n u t e s ~23 minutes ~17 minutes

29

slide-30
SLIDE 30

Checklists: ★ Title I District Compliance Checklist ★ Title I Campus Compliance Checklist ★ Title II Compliance Checklist ★ Title IV Compliance Checklist ★ Upcoming ESSA-Related Deadlines Other: ★ ESSA Grant Cycle/Timeline ★ ESSA Summary Sheet (Excel) Calendars: ★ Title I Principal Calendar ★ Parent & Family Engagement Calendar ★ ESC15 Grants & Fiscal Calendar ★ TEA’s 3-Month Calendar

(not a handout - bookmark the URL & revisit often)

Recap of Handouts

30

slide-31
SLIDE 31

Contact the ESSA staff at your local ESC for assistance.

https://tea.texas.gov/regional_services/esc/

31