USDA Foods 101 Marlon Hopkins Supervisor, Food Distribution Program - - PDF document
USDA Foods 101 Marlon Hopkins Supervisor, Food Distribution Program OSPI Child Nutrition Services 1 Objectives 1. What are USDA Foods? 2. How does the process work? 3. What is entitlement and how much do we get? 4. How much does is cost?
Marlon Hopkins Supervisor, Food Distribution Program OSPI Child Nutrition Services 1
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The Team
procurement for W code items
Contact information is on the website and has been provided in your welcome packets 3
USDA has a dual mission of providing healthy food and supporting American farmers. All products purchased are grown, processed, and packaged in the United States or its territories. USDA Foods are local to someone. The United States agricultural system supplies a variety of nutritious foods for schools such a fruits, vegetables, whole grains, meats, fish, eggs, nuts and dairy. 4
Are you interesting in ordering Usda Foods? The first step is to let us know! Whether you are a new FSD or your LEA has never participated before or if you are simply unsure, just reach out to us. 5
Food Dis coummication and training can be found online through the Office of Superententent and Public Instrction website at www.k12.wa.us You can then select policy and funding and then Child Nutrtion Once in child nutrition, you will find Food Distribution and administering USDA Foods for the state of WA 6
First we need to understand the different food options that are available through USDA Foods. There are 4 options….. USDA Direct previously known as (brown box) W Code – Which are State Processed USDA foods Diversion ‐ Which are USDA Foods process by the school district or buy group And DoD Fresh ‐ Which Represent the Deptment of Defense Fresh Fruit and Vegtable program But First, let’s talk about USDA Direct items 7
USDA direct items are products procured and souced by USDA and shipped directly the state WA. USDA purchases a variety of food products in support of the National School Lunch program and other Federal Feeding programs. These purchases help to stabilize prices in agricultural commodity markets by balancing supply and demand. This Items that fall in a catorgory of either dry or fozen can be found on our WA State FDP foods available list. For example you will find items like; frozen peach cups, diced chicken, ground beef, apple sauce cups, canned beans or peaches and much more… The list of available products will be updated once per year. 8
In order to make these product avaialble in the state of WA, There has to be enough interest to bring in whole truckload quanities . And How much is in a truck load? Well that depends on the item… Four example Chicken requires at minimum truck of 36 thousand pounds! and Beef even more at 42 thousand pounds! And of course the number of cases in a truckload will depend on their pack size and storage type. For example: In DRY Storage: Canned Fruit is packed 6/#10 cans, which requires 912 cases to equal a full truckload! However a Item such as Raisins Indiv pack at 144 per case requires 2964 cases to make a truckload! These numbers reflect one reason why forcasting is so important for you the LEA and us the state. Storage! It wouldn't take long to run out of space. 9
Canned Tuna has 1440 cases per truckload. 1000 cases if full truckload 9
Every USDA Direct product will have a Product Information Sheet This sheet provides the LEA the product Discription, Crediting, and nurtion facts asscociated with the USDA direct product 10
As can you see, the products are packed in cases with product decriptions visable allowing you the LEA to easily count cases for accurate delivery and assess any damage that may have occurred in transit. And Please Note, Its key that you report any damage or mis‐ship immediately to OSPI
truck. 11
Now that we touched on USDA Direct lets take a look at the next USDA Foods option available to LEA's – W Code or State processed USDA Foods W‐Code product are produced by the State contracting with commercial food processors to convert raw and/or bulk USDA Foods into a variety of convenient, ready‐to‐use end products. 12
A list of These products offered by the state of WA can be found in the same location you find our USDA Direct products. Our FDP Foods Available List. 13
W‐Code products often represent a more heat and quick serve type product and can benefit LEA's in serveral ways. For example W‐code products help ensure food safety by limiting handling of raw product in school foodservice operations;
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Now lets look at the third option for utilizing USDA foods, Diversions Diversion are very simular to W‐code in that Diversion is the process of contracting with commercial food processors to convert raw bulk USDA Foods into more convenient, ready‐to‐use end products. 15
But instead of the state handing the processing agreement with the processsor, the responsibility tranfers to that of the Co‐op or SFA . They are then responsible for the proper procurement) of raw, bulk USDA Foods to be further processed into selected end products, LEA or Co‐Op competitively procures the services of commercial food processors to have the USDA Foods converted to more ready‐to‐use products. 16
There are 38 items that are available for further processing. Here is a list of USDA Foods that are most often further processed and examples of end product 17
And last but not least the 4th option for utilizing usda Foods is the DOD fresh fruit and vegetable program: 18
The DOD Program allows schools to use USDA Foods entitlement dollars to buy fresh
Department of Defense 19
The DOD program uses local distributor provide variety of seasonal produce and vegetables Benefits also include weekly deliveries with only a $150 minimum. In addition: No procurement is necessary and entitlement pays for delivery 20
receive in a specific program based on meals served as a state And
receive based on historical counting and claiming data for lunches served through NSLP. 21
(Amount Based on Prior Year’s Total Lunches Served)
Total Lunches Served (TLS) Meal Rate + Food Nutrition Service Adjustment (0.3700) Previous Year Carryover (if any) Washington State Entitlement for the current school year
Total Lunch Served (TLS)
Food Nutrition Service Adjustment/ carryover = Washington State Entitlement for the school year
based on their TLS to become Sponsor Entitlement
sponsor's account at the end of each NSLP School. Entitlement is reissued each year based on updated Sponsors Total lunches served. 22
Value of USDA Food State Fees
(W code items)
Processing Costs Storage, Handling, & Delivery Fees
In Addition to your entitlement cost, products will require charges is hard cash as well. Because processing cost and delivery fees are not allowed to be paid with entitlement the processing fee for W‐code and shipping cost must be pad with hard cash by the sponsor. (Read Slide) 23
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Value
USDA Food Storage, Handling, & Delivery Fees(cash USDA Direct Foods “Cost”
The cost of purchasing USDA direct does not have a processing fee. However The delivery fee is still required (Read slide) 25
Minimum Orders!
Please also see our delivery cost schedule to determine how cost will effect your delivery Note the our minimum delivery amount is 15 cases for delivery per frozen and per dry warehouse. Also see the delivery cost goes down as the case count increases, so if you have the storage space to accomadate it may be benifical for you to combine your monthly order to one month. 26
Value of USDA Food Storage, Handling, & Delivery Fees
However DOD cost is different from USDA Direct and W‐code The cost per item includes shipping, handling and delivery. (Read Slide) 27
FFAVORS https://ffavors.edc.usda.gov
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Message Board
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The pre-order survey informs: Which products
Timeline: March (for the next school year)
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The pre-order survey informs: How much
Is it enough to bring in a truck? How many trucks? How many runs of a product? How many acres? Timeline: March (for the next school year)
Reminder‐ once orders are received you you, we need to determine ‐ (Read Slide) This is when the planning begins for FDP34
Menu Planning (cycle menu!!!) Forecasting Plan carefully – you are required to take 85% of what you indicate on your pre-order survey!
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https://www.k12.wa.us/sites/default/files/pu blic/childnutrition/fooddistributionreferenc esheetcalculatingorderingamounts.pdf
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Pre-order Survey Instructions
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Tip! Print and post your Pre-order Survey Request Report
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(if you miss an order period – you miss out!!)
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SY20-21 Annual Updates Webinar Date: ________________ Key Areas: 2000 – Operations
2400 – Procurement and Purchasing 1 hour
All of our annual training sessions will offer Professional Standards Credits and will have a slide like this in the slide printout. Please use this information to fill out your training log or print a copy of this slide for your records. 42
Questions? 43
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