Updates 1 24/08/2015 The Future of Sector Forums The Future of - PDF document

24/08/2015 Regional Property Sector Forum 26 August 2015 - Christchurch Updates 1

24/08/2015 The Future of Sector Forums The Future of Sector Forums Feedback from workshops How often and where should have sector forums • Significant majority favour current format: two per year in an easily accessible location: il ibl l ti • Northern: North Harbour Stadium • Central North: Taupo • Central South: Palmerston North and Whanganui • Southern: Christchurch and alternate between Nelson/Dunedin 2

24/08/2015 Who should attend the forums • Representative of some form of sector grouping eg: Primary Principals Association o Association of Schools (BoT chairs) ( ) o • Associations / grouping decides their representative: does not need to be their Chair / President / Head • Regional member NZPF Executive • Regional member PPTA SPC • Regional Director NZSTA What is the role of the attendee? • To represent their groupings views on issues covered in the forum • To feedback forum discussion to their group • To ensure agenda topics are circulated and discussed by their group prior to the meeting (in future agenda must be out one month prior to meetings) • To suggest topics / issues to be raised at future forums (requires RealMe access) • Points can be articulated or explained by referencing their p y g school 3

24/08/2015 What is the purpose of the sector forum? • Information transfer • Exchange of views and ideas • Update the sector on changes, or proposed changes, to Ministry policies and initiatives • Collaboration: discuss and provide feedback on proposed changes to and/or direction change (or on changes that have occurred) • Network with other sector representatives and Ministry Network with other sector representatives and Ministry personnel • Opportunity to raise issues in regions and/or nationally Co-construction of Agenda • Set up a shared workspace so that people can access draft agendas, provide comments etc (RealMe) d id t t (R lM ) • Send out draft agendas 4 to 6 weeks prior to sector forum so that it can be circulated with local representatives. • Publish agendas ahead of time  Sh  Shared workspace has been set up d k h b t  Sector representatives notified and collection of details and agenda items begun 4

24/08/2015 Agenda items received Topics Ministry Group Five Year Agreement (8) (swimming pools, housing, Education Infrastructure Service process, earthquake resilience, condition assessments, asbestos management H&S update* (4) H&S d * (4) Ed Education Infrastructure Service i I f S i Vulnerable Children’s Act* (2) Sector Enablement & Support Helios* (3) Education Infrastructure Service Procurement, including panels* (3) Education Infrastructure Service Weathertightness (1) Education Infrastructure Service Property Toolbox* (3) Education Infrastructure Service Modern Learning Environments*(4) Modern Learning Environments (4) Education Infrastructure Service Education Infrastructure Service Demographics (2) Education Infrastructure Service Rationalisation (1) Education Infrastructure Service Operational funding* (4) (heating, cleaning, Resourcing vandalism, staffing) RTLBs (1) Education Infrastructure Service *Will be covered in this forum School Property Service Satisfaction Survey Results 5

24/08/2015 Survey Response Rate • 648 responses: • 9 answered only the first question and someone else at the school answered all questions • 5 did not answer any questions • 4 were State Integrated schools • 1 was an Activity Centre • 5 did not provide a School ID • 1 was a new contributing school • This left 623 usable responses covering 592 schools (or 29%) that were used to compare the response rate compared 29%) that were used to compare the response rate compared to all State Schools. • 2014 had a total of 400 responses. • 56% increase in total responses Survey Response Rate Overall response rate increased from 18% of schools in 2014 to 29% of schools in 2015 Increases came from Central North and Central South Schools in Christchurch Rebuild accounted for only 0.7% of the Southern responses 6

24/08/2015 Who at each school responded to the survey Similar response pattern to last year Principals’ are the predominant respondent to the survey (80%) Prompt Response The Ministry of Education's property team responds to your enquiries promptly. Strongly Neither agree Disagree Disagree or disagree Agree Strongly Agree X 50% 45% 45% 2014 result = 3.12 out of 5 40% 2015 result = 3.48 out of 5 35% 30% Schools s 25% 20% 17% 17% 15% 15% 10% 6% 5% 0% Strongly Disagree Disagree Neither agree or disagree Agree Strongly Agree 7

24/08/2015 Insists on a high standard of documentation The Ministry of Education's property team maintains quality property information on your school. Strongly Neither agree Disagree Disagree or disagree Agree Strongly Agree X 50% 44% 45% 2014 result = 3.57 40% 2015 result = 3.43* 35% 29% 30% ools Scho 25% 25% 20% 15% 12% 10% 10% 4% 5% 0% Strongly Disagree Disagree Neither agree or disagree Agree Strongly Agree Trust in Ministry’s Property Team You have a high level of trust in your Ministry of Education property team Strongly Neither agree Disagree Disagree or disagree Agree Strongly Agree X 50% 45% 2014 result = not asked 2014 result = 3.53 40% 2015 result = 3.72 2015 result = 3.49 36% 35% 30% 30% hools 25% 25% Sch 20% 17% 15% 11% 10% 5% 5% 0% Strongly Disagree Disagree Neither agree or disagree Agree Strongly Agree 8

24/08/2015 Quality of Service Overall, you receive quality service from the Ministry of Education's property team. Strongly Neither agree Disagree Disagree or disagree Agree Strongly Agree X 50% 45% 2014 result = 3.21 40% 37% 2015 result = 3.47 35% 29% 30% s School 25% 20% 16% 13% 15% 10% 4% 5% 0% Strongly Disagree Disagree Neither agree or disagree Agree Strongly Agree Shared Workspace 9

24/08/2015 Shared Workspace - Sector Forums • A collaborative work space • Ministry cannot use Google docs – is not sufficiently secure to meet Govt Information Security standards • Email EIS.Engagement@education.govt.nz to receive your invite g g @ g y from the workspace. • In your email to EIS Engagement, please note the following details: Name o Email Address o School o Which Sector Forum (e.g. Northern, Central North, Central South, Southern) o Contact Number o Group/Organisation Role p g o Secondary Contact o • Once this information is received by EIS Engagement, an automated email with a link to the workspace will be sent. • The email will have specific instructions you must follow for the first time you log on to the workspace Shared Workspace - RealMe Login • The collaborative workspace requires the use of a RealMe login to access it. • RealMe is a security feature of the Shared Workspace. • You can find out more about RealMe at: https://www.realme.govt.nz/. • You will need to create a RealMe login or if you have one already, use this to login into the workspace. • EIS cannot assist in creating the RealMe login. If you have queries on how to create a RealMe login, please check the queries on how to create a RealMe login please check the https://www.realme.govt.nz/ website for details. 10

24/08/2015 Shared Workspace – What it looks like • Department of Internal Affairs (DIA) hosts the Shared Workspace for many government departments. • The Shared Workspace is based on Microsoft SharePoint. • • Best option to view Workspace is on Internet Explorer Best option to view Workspace is on Internet Explorer. Login Page Shared Workspace – What it looks like 11

24/08/2015 Shared Workspace – What it looks like Shared Workspace – What it looks like 12

24/08/2015 Education.govt.nz website New Ministry website • The Ministry has launched its new website – education.govt.nz • The website has a fresh, new look with consistent styling o much improved search function o 13

24/08/2015 Refreshed Property pages • Our Property pages (no longer called the ‘Toolbox’) are in their own section: • Look under ‘5-19 Years Schools tab/School/Property’ Look under 5 19 Years Schools tab/School/Property Similar structure to old Toolbox Most of the information is grouped by task. We have the following main sections for state schools: – Property occupancy document – Day to day management – School facilities – Fixing issues – Design standards – Planning – Project management Project management – Funding Also sections for integrated schools, private schools. 14

24/08/2015 Navigating around the new web pages • use the much improved search function (no A-Z) • use the navigation on the right hand side • use the URL path to remember where you are and go use the URL path to remember where you are and go back Don’t forget to update your favourites and bookmarks Our new pages • All pages have been reviewed, refreshed and updated where necessary h • Focus in on user: BoT (which includes Principal) is our main target • Our Planning section is what we call a ‘long and complex document’ and has a different format - you can download the entire planning section as a PDF • Concertina pages are used for pages with long content 15