University Resources Commission April 24, 2020 Agenda Pre - PowerPoint PPT Presentation

University Resources Commission April 24, 2020

Agenda • Pre COVID-19 • Minutes from Nov 11, 2019 meeting • Fall 2020/Spring 2021 (FY21) enrollment projection • COVID-19 campus response update • Post COVID-19 • Current FY20 fiscal position • Guidance from A&M System • FY21 budget development • CARES Act • 87 th Legislature Preliminary Planning • Upcoming fiscal actions for FY20 and FY21 TEXAS A&M UNIVERSITY-SAN ANTONIO 2

Pre COVID-19 Budget Environment TEXAS A&M UNIVERSITY-SAN ANTONIO 3

Summary from Nov 11, 2019 URC Meeting • Reviewed presidential memorandum approving FY20 budget • Reviewed presidential memorandum allocating Institutional Enhancement Funds for Strategic Investments • Recommended revised budget structure • Greater emphasis on planning • Reviewed FY21 budget preparation realities • Provided FY21 preliminary budget calendar TEXAS A&M UNIVERSITY-SAN ANTONIO 4

Current Outlook for FY 2021 Enrollment • Slower than anticipated enrollment growth • “Right-sizing” the FY21 budget using a 2% growth over FY20 forecasted actuals • Actual enrollment and SCH for Fall 2019 and Spring 2020 • Projected Summer 2020 (2% drop from Summer 2019) TEXAS A&M UNIVERSITY-SAN ANTONIO 5

Current Outlook for FY 2021 Enrollment Budget to Actual –Tuition, USF and SSF 40,000 37,180 37,110 36,957 35,282 34,797 33,585 32,945 30,000 27,598 Thousands 25,712 20,000 Budget Actual 10,000 0 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 (projected) (Preliminary - 2% enrollment growth) TEXAS A&M UNIVERSITY-SAN ANTONIO 6

COVID-19: FINANCIAL IMPACT student support | services | resources UPDATE TO UNIVERSITY RESOURCES COMMISSION APRIL 24, 2020

RMG STRATEGIES OFFICE OF THE PRESIDENT RISK UNIVERSITY MANAGEMENT COMPLIANCE POLICE LEGAL ADMISSIONS: STUDENT SUCCESS ENROLLMENT & SERVICES & RETENTION RISK STUDENT SUCCESS MANAGEMENT COMMUNICATIONS AND GROUP ENGAGEMENT SHELTER SUB IN PLACE POSITIVE GROUPS COVID-19 BUSINESS FACILITIES AFFAIRS BUSINESS CONTINUITY HUMAN RESOURCES

IMPACT REPUTATI ADMISSIONS ON/ REVENUE FUNDRAISING RETENTION

COVID -1 9 ST U D E N T SU PPO R T E M E R G E N C Y R E SPO N SE 1 ,1 00 1 84 50 C ourses convertedonline L oaner laptopsdistributed H ouseholds supported by the G eneral’ s F ood Pantry (since 03/1 6) 1 7 259 300 V irtual career fairs/ L oaner mi-fis Student employees employer info sessions held enabledto w ork remotely by the M ays C enter by M ays C enter

DIRECT FINANCIAL IMPACT CONTRACT V O L U N T A R Y R E C IN F O R M A T IO N T E C H N O L O G Y F A C IL IT IE S SE R V IC E S SPO R T S 290K - H ousing 74K - Increased storage, 1 5K - Professional 1 ,900/m onth equipm ent, service needs C leaning and Sanitizing revenue lost 48K - D ining 22K–O ngoing related 1 0K - H and Sanitizer and 66K –Parking m onthly service costs Sanitizing W ipes 6,000 - PPE Services

ST U D E N T E M E R G E N C Y R E SPO N SE SE R V IC E S 5.6 M 1 0K /25K 1 00 volunteers L O V EO U R JA G U A R S C A R E SA ct JA G U A R L IF T C A L L IN G C A M PA IG N E M E R G E N C Y F U N D F ood and H ousing Insecurity T uition L oss of Income G raduation In-H ome F amily C are M ental H ealth Support D igital D ivide F inancial C oaching Student E mployment

Post COVID-19 Budget Environment TEXAS A&M UNIVERSITY-SAN ANTONIO 13

Current FY20 Fiscal Position • Tuition and USF projected FY20 Tuition & USF budgetary shortfall of $1.8 38,000 37,110 million • Summer 202o enrollment 36,000 35,282 projected at 2% decrease from Thousands Summer 2019; actual 34,000 enrollment currently holding flat 32,000 30,000 Tuition & USF Budget Actuals (Forecasted) TEXAS A&M UNIVERSITY-SAN ANTONIO 14

A&M System Guidance • March 25, 2020 letter from Chancellor Sharp • A&M System flexible hiring freeze • Hiring only for positions deemed critical to the mission of the University. • President Matson must sign off on each hire and any requested pay increases. TEXAS A&M UNIVERSITY-SAN ANTONIO 15

FY 2021 Budget Development - Before COVID-19 2% enrollment growth, 100% bridge-to-base funding. Phase I budget submitted to System: FY21 Preliminary FY20 Budget FY20 Projected Budget Revenues State Appropriations $37,204 $37,204 $37,343 Tuition & USF/SSF 37,110 35,281 36,899 19,209 21,374 18,095 Other Revenue Total Revenue $93,524 $93,859 $92,337 Expenses Personnel $52,067 $48,172 $55,827 Operating 42,710 44,158 40,700 Total Expenses 94,777 92,330 96,527 $(1,253) $1,529 $(4,190) Net Change TEXAS A&M UNIVERSITY-SAN ANTONIO 16

FY 2021 Budget Development - After COVID-19 0% enrollment growth, 50% bridge-to-base funding, waive Fall 2020 athletic fee: TEXAS A&M UNIVERSITY-SAN ANTONIO 17

CARES Act • Federal government authorized relief for higher education through the CARES Act • $5.6 million allocation made in 2 phases: • Direct Aid to Students: $2.8 million • Institutional Aid: $2.8 million • Two additional potential allocations of the CARES Act • Governor’s allotment • Hispanic Serving Institution (HSI) funding TEXAS A&M UNIVERSITY-SAN ANTONIO 18

87 th Legislature Preliminary Planning • Preparation of the Legislative Appropriation Request (LAR) • A&M-SA’s request for State Funds • Prepared in every even year • 10% reduction schedule part of LAR submission • Most likely this will be enacted in the 2022 – 2023 biennium • Possible rescission during the current 2020 – 2021 biennium TEXAS A&M UNIVERSITY-SAN ANTONIO 19

Fiscal Actions for FY 20 and FY 21 • Vacancy management program • Freeze FY20 non-essential spending • Review central accounts • Strategic plan funds • Temporary facilities • Athletics program • Student recreation sports fee for Summer 2020 TEXAS A&M UNIVERSITY-SAN ANTONIO 20

Questions TEXAS A&M UNIVERSITY-SAN ANTONIO 21