University Resources Commission April 24, 2020 Agenda Pre - - PowerPoint PPT Presentation

University Resources Commission

April 24, 2020

Agenda

• Pre COVID-19
• Minutes from Nov 11, 2019 meeting
• Fall 2020/Spring 2021 (FY21) enrollment projection
• COVID-19 campus response update
• Post COVID-19
• Current FY20 fiscal position
• Guidance from A&M System
• FY21 budget development
• CARES Act
• 87th Legislature Preliminary Planning
• Upcoming fiscal actions for FY20 and FY21

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Pre COVID-19 Budget Environment

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Summary from Nov 11, 2019 URC Meeting

• Reviewed presidential memorandum approving FY20 budget
• Reviewed presidential memorandum allocating Institutional

Enhancement Funds for Strategic Investments

• Recommended revised budget structure
• Greater emphasis on planning
• Reviewed FY21 budget preparation realities
• Provided FY21 preliminary budget calendar

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Current Outlook for FY 2021 Enrollment

• Slower than anticipated enrollment growth
• “Right-sizing” the FY21 budget using a 2% growth over FY20

forecasted actuals

• Actual enrollment and SCH for Fall 2019 and Spring 2020
• Projected Summer 2020 (2% drop from Summer 2019)

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Current Outlook for FY 2021 Enrollment

TEXAS A&M UNIVERSITY-SAN ANTONIO 6 25,712 32,945 37,180 37,110 36,957 27,598 33,585 34,797 35,282 10,000 20,000 30,000 40,000 FY 2017 FY 2018 FY 2019 FY 2020 (projected) FY 2021 (Preliminary - 2% enrollment growth)

Thousands

Budget to Actual –Tuition, USF and SSF

Budget Actual

COVID-19: FINANCIAL IMPACT student support | services | resources

UPDATE TO UNIVERSITY RESOURCES COMMISSION APRIL 24, 2020

RISK MANAGEMENT GROUP

OFFICE OF THE PRESIDENT

UNIVERSITY POLICE

STUDENT SUCCESS AND ENGAGEMENT

FACILITIES

HUMAN RESOURCES BUSINESS AFFAIRS

COMMUNICATIONS

RISK MANAGEMENT COMPLIANCE LEGAL

RMG STRATEGIES

BUSINESS CONTINUITY ADMISSIONS: ENROLLMENT & RETENTION STUDENT SUCCESS & SERVICES SHELTER IN PLACE POSITIVE COVID-19

SUB GROUPS

IMPACT

ADMISSIONS FUNDRAISING RETENTION

REPUTATI ON/ REVENUE

COVID

• 1

9 ST U D E N T SU PPO R T E M E R G E N C Y R E SPO N SE

1 ,1 00 1 84 50

C

• urses convertedonline

L

• aner laptopsdistributed

H

• useholds supported by

the G eneral’ s F

• od Pantry

(since 03/1 6)

1 7 259 300

V irtual career fairs/ employer info sessions held by the M ays C enter L

• aner mi-fis

Student employees enabledto w

• rk remotely

by M ays C enter

CONTRACT SE R V IC E S IN F O R M A T IO N T E C H N O L O G Y F A C IL IT IE S V O L U N T A R Y R E C SPO R T S 290K

• H
• using

48K

• D

ining 66K –Parking 74K

• Increased storage,

equipm ent, service needs 22K–O ngoing related m

• nthly service costs

1 5K

• Professional

C leaning and Sanitizing 1 0K

• H

and Sanitizer and Sanitizing W ipes 6,000 - PPE Services 1 ,900/m

• nth

revenue lost

DIRECT FINANCIAL IMPACT

5.6 M C A R E SA ct 1 0K /25K JA G U A R L IF T

E M E R G E N C Y F U N D

1 00 volunteers

L O V EO U R JA G U A R S C A L L IN G C A M PA IG N

F

• od and H
• using Insecurity

L

• ss of Income

In-H

• me F

amily C are D igital D ivide T uition G raduation M ental H ealth Support F inancial C

• aching

Student E mployment

ST U D E N T E M E R G E N C Y R E SPO N SE SE R V IC E S

Post COVID-19 Budget Environment

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Current FY20 Fiscal Position

• Tuition and USF projected

budgetary shortfall of $1.8 million

• Summer 202o enrollment

projected at 2% decrease from Summer 2019; actual enrollment currently holding flat

37,110 35,282 30,000 32,000 34,000 36,000 38,000 Tuition & USF

Thousands

FY20 Tuition & USF

Budget Actuals (Forecasted) TEXAS A&M UNIVERSITY-SAN ANTONIO 14

A&M System Guidance

• March 25, 2020 letter from Chancellor Sharp
• A&M System flexible hiring freeze
• Hiring only for positions deemed critical to the mission of the

University.

• President Matson must sign off on each hire and any requested pay

increases.

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FY 2021 Budget Development - Before COVID-19

2% enrollment growth, 100% bridge-to-base funding. Phase I budget submitted to System:

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FY20 Budget FY20 Projected FY21 Preliminary Budget Revenues

State Appropriations $37,204 $37,204 $37,343 Tuition & USF/SSF 37,110 35,281 36,899 Other Revenue 19,209 21,374 18,095

Total Revenue

$93,524 $93,859 $92,337

Expenses

Personnel $52,067 $48,172 $55,827 Operating 42,710 44,158 40,700

Total Expenses

94,777 92,330 96,527

Net Change

$(1,253) $1,529 $(4,190)

FY 2021 Budget Development - After COVID-19

0% enrollment growth, 50% bridge-to-base funding, waive Fall 2020 athletic fee:

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CARES Act

• Federal government authorized relief for higher education through the

CARES Act

• $5.6 million allocation made in 2 phases:
• Direct Aid to Students: $2.8 million
• Institutional Aid: $2.8 million
• Two additional potential allocations of the CARES Act
• Governor’s allotment
• Hispanic Serving Institution (HSI) funding

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87th Legislature Preliminary Planning

• Preparation of the Legislative Appropriation Request (LAR)
• A&M-SA’s request for State Funds
• Prepared in every even year
• 10% reduction schedule part of LAR submission
• Most likely this will be enacted in the 2022 – 2023 biennium
• Possible rescission during the current 2020 – 2021 biennium

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Fiscal Actions for FY 20 and FY 21

• Vacancy management program
• Freeze FY20 non-essential spending
• Review central accounts
• Strategic plan funds
• Temporary facilities
• Athletics program
• Student recreation sports fee for Summer 2020

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Questions

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