Unified Judicial System FY2020 Budget Hearing January 22, 2019 - - PowerPoint PPT Presentation
Unified Judicial System FY2020 Budget Hearing January 22, 2019 David Gilbertson - Chief Justice of the Supreme Court Greg Sattizahn - State Court Administrator Aaron Olson - Director of Budget & Finance January 22, 2019 UJS FY20 Budget
January 22, 2019
David Gilbertson - Chief Justice of the Supreme Court Greg Sattizahn - State Court Administrator Aaron Olson - Director of Budget & Finance
January 22, 2019 UJS FY20 Budget Hearing 1
January 22, 2019 UJS FY20 Budget Hearing 2
January 22, 2019 UJS FY20 Budget Hearing 3
January 22, 2019 UJS FY20 Budget Hearing 4
Counties pay for:
Courthouse facilities Court transcripts Indigent defense costs Jury expenses Interpreters- criminal cases Witness fees Law library costs (supported
by fees)
State pays for:
Judge/employee salaries
and benefits
Training & education Operating expenses Travel Contractual services Supplies & materials Capital assets Automation/Technology
Personal Services vs. Operating Expenses
January 22, 2019 UJS FY20 Budget Hearing 5
General 81.2% Federal 0.6% Other 18.2%
Funding Sources
Personal Services 77.6% Operating Expenses 22.4%
January 22, 2019 UJS FY20 Budget Hearing 6
Restitution, $2,819,767 Remitted to State, $12,296,721 Remitted to City, $454,419 Remitted to County, $13,838,681
January 22, 2019 UJS FY20 Budget Hearing 7
SUPREME COURT JUDICIAL QUAL COMM STATE COURT ADMIN OFFICE TRAINING CIRCUIT COURT CLERK OF COURTS COURT SERVICES
includes Problem-Solving Courts
COMMUNITY BASED SERVICES INFO & TECH
Budget Brief p. 17 Budget Brief p. 20 Budget Brief p. 23 Budget Brief p. 27 Budget Brief p. 30 Budget Brief p. 34 Budget Brief p. 38 Budget Brief p. 45 Budget Brief p. 48
January 22, 2019 UJS FY20 Budget Hearing 8
FY2019 Total Budget (including State Bar) $56,000,951 FTE’s 582.4 Requested Change $174,538 FTE’s 2.8 FY2020 Total Budget $56,175,489 FTE’s 585.2 Total Increase 0.3%
General Fund increase $529,836 1.2% Federal Funds decrease $505,298
Other Funds increase $150,000 1.5%
January 22, 2019 UJS FY20 Budget Hearing 9
Budget Brief p. 3
2.8 New FTE’s
1.0 Circuit Court Judge – Minnehaha County 1.8 Convert various part-time positions to full-time (no funding included)
Budget Brief p. 42-43
Federal to General funding swap -DUI Courts Classification and Compensation Rural Attorney Program (Court Automation Fund)
January 22, 2019 UJS FY20 Budget Hearing 10
Budget Brief p. 4 Budget Brief p. 33 Budget Brief p. 26 Budget Brief p. 41 Budget Brief p. 26
Second Judicial Circuit
Consists of Minnehaha and Lincoln Counties
Robin Houwman- Presiding
Circuit Court Judge
Joni Cutler, Circuit Court
Judge
Karl Thoennes, Circuit Court
Administrator
January 22, 2019 UJS FY20 Budget Hearing 11
Budget Brief p. 33
January 22, 2019 UJS FY20 Budget Hearing 12
January 22, 2019 UJS FY20 Budget Hearing 13
January 22, 2019 UJS FY20 Budget Hearing 14
Minnehaha
Felony filings have increased from 3,099 to 3,769
Contested Class 2 misdemeanor cases have increased from 7,424 to 12,706 or 41.6%
Juvenile Delinquency and Neglect filings have increased from 162 to 179 or 9.5%
Probate filings have increased from 250 to 310 or 19.4%
Mental Illness and Drug and Alcohol Commitments have increased from 1,458 to 1,582
Civil filings have increased from 3,510 to 3,917 or 10.4%
Small Claims filings have increased from 7,124 to 7,989 or 10.4%
Search Warrant requests increased from 777 to 880 or 11.7%
Lincoln
Felony filings have increased from 230 to 363 or 36.6%
Contested Class 2 Misdemeanor cases have increased from 495 to 549 or 9.8%.
Class 1 Misdemeanor filings increased from 553 to 682 or 18.9%
Protection Order filings have increased from 108 to 127 or 15%.
Mental Illness and Drug and Alcohol Commitments have increased from 493 to 712 or 30.8%
Civil filings have increased from 630 to 834 or 24.5%
Small Claims filings have increased from 897 to 1,019 or 12%
January 22, 2019 UJS FY20 Budget Hearing 15
January 22, 2019 UJS FY20 Budget Hearing 16
January 22, 2019 UJS FY20 Budget Hearing 17
January 22, 2019 UJS FY20 Budget Hearing 18
DUI Courts in the 4th
(Deadwood) and 5th (Aberdeen) and statewide Problem-Solving Court Coordinator
Previously funded through
federal Highway Safety funds
Notified by Department of
Public Safety those funds would not be available
$300,000 typically received
was reduced to $150,000 for FY19.
Seeking $100,000 in FY19
fiscal year
Total reduction in federal
funds of $505,298
General fund request of
$308,682 to make ongoing
January 22, 2019 UJS FY20 Budget Hearing 19
Budget Brief p. 41
Brown County DUI
Court
Began operation July 1,
2012
66 clients served 28 graduates Graduation rate is 58.33% January 1st there were 18
participants
Meade County DUI
Court
Began operation July 1,
2015
34 clients served 14 graduates Graduation rate is 77.78% January 1st there were 16
participants
January 22, 2019 UJS FY20 Budget Hearing 20
Items Recommended- No New Funding Recommended
1.8 FTE’s
Move Existing Part-Time Positions to Full-Time
0.5 FTE – $60,219 - Magistrate Judge – Meade 0.5 FTE – $28,158 - Court Services Officer – Meade 0.3 FTE – $14,078 - Court Services Officer – Hughes 0.25 FTE – $8,553 – Court Services Support Staff – Hughes 0.25 FTE – $8,553 – Court Services Support Staff – Tripp $119,561 Total Self-Funded
January 22, 2019 UJS FY20 Budget Hearing 21
Budget Brief p. 42-43
Engaged in multi-year study
compensation
Focused on hard-to-retain or
recruit positions
High turnovers and exit
surveys indicate pay is biggest contributing factor
$442,835 to be self-funded Proposed a phase-in
approach as we have been attempting to make headway for a number of years
Governors Office
recommended the importance and approved use
January 22, 2019 UJS FY20 Budget Hearing 22
Budget Brief p. 26
January 22, 2019 UJS FY20 Budget Hearing 23
$529 $2,004 $2,772 $4,115 $4,799 $6,432 $7,418 $11,660 $13,942 $20,437 $22,825 $23,825 $57,063 $67,250 $83,719 $114,045
Scheduling Clerk Circuit Court Staff Attorney Circuit Court Admin Asst Court Clerk Magistrate II Staff Attorney - SC Staff Attorney - SCAO Bailiffs Circuit Court Administrator Chief CSO Deputy CCSO Supreme Court Law Clerks Court Services Secretary Circuit Court Law Clerks Deputy Court Clerk Mag I Court Clerk Magistrate I Deputy Court Clerk I
January 22, 2019 UJS FY20 Budget Hearing 24
Classification UJS Overall Turnover Internal Turbulence Deputy Court Clerks 17.6% 5.4% Court Services Secretary 13.4% 3.5% Scheduling Clerk 7.5% 0.0% Circuit Court Admin Asst 4.7% 0.0% Court Clerks 7.4% 1.5% Deputy CCSO 8.3% 8.3% Chief CSO 5.7% 2.9% Circuit Court Staff Attorney 0.0% 10.0% Application Dev Manager 0.0% 0.0% Staff Attorney - SC 0.0% 0.0% Staff Attorney - SCAO 40.0% 20.0% Circuit Court Administrator 5.7% 0.0% Law Clerks 81.3% 2.5% “Overall turnover” includes terminations, resignations, retirements, and promotions and transfers out of UJS. “Internal turbulence” Includes promotions and transfers within UJS.
17% of UJS employees hold a second job 5 year turnover averages
Revenues
Search Fees Circuit Court Surcharge Judgment Searches Interest Earned Information Requests Nonresident Attorney Fees Victims Comp 3% Admin Fee Supreme Court Surcharge Fax Filing Fees CD Transcripts Miscellaneous
Expenses
Information & Technology
FTE’s, Consulting, Hardware,
Software, Maintenance & Support, BIT Charges, Development
Support Services
Contract Judges, Committee
Meetings, Microfilm, Bank and Credit Card Fees
Capital Assets Miscellaneous
Telecommunications, Equip
Maintenance, Westlaw, PEPL
January 22, 2019 UJS FY20 Budget Hearing 25
Revenue by Type
26 January 22, 2019 UJS FY20 Budget Hearing
January 22, 2019 UJS FY20 Budget Hearing 27
Eligible Counties:
Have Population of
10,000 or less;
Municipality under 3500
Five-year Commitment Annual Incentive is
$12,513
UJS pays 50% County pays 35% State Bar pays 15%
48 Counties Eligible Currently:
19 Participants 6 Contracts Pending
January 22, 2019 UJS FY20 Budget Hearing 28
Budget Brief p. 26
January 22, 2019 UJS FY20 Budget Hearing 29
$150,000 authority from Court Automation Fund to fulfill
program requirements through at least 2027
SDCL 16-23-4 currently allows for 32 attorneys with last added
up to July 1, 2022
Needed to meet existing/future contractual obligations Could continue past 2027 if Chief Justice bill to make 32
continual slots is approved during 2019 Session
January 22, 2019 UJS FY20 Budget Hearing 30
January 22, 2019 UJS FY20 Budget Hearing 31