Uni Univer ersi sity Co Commi mmittee on on Colla llaborativ tive - - PowerPoint PPT Presentation

Uni Univer ersi sity Co Commi mmittee on

• n Colla

llaborativ tive Gov Governance rnance

Report to the University Community, Feb. 1, 2017

• Mr. David Short, Board of Directors
• Dr. Barbara D’Ambrosia, Faculty Representative
• Dr. Jeanne Colleran, Provost

To Today’s Con Conver ersa sati tion

• n
• 1. Summary of UCCG Purpose and Progress

Dave Short

• 2. Rationale for Improving University Committee Structures

Jeanne Colleran

• 3. Alignment and Process

Barbara D’Ambrosia

Lis Listenin ening and and Re Reporting to to the the JC JCU community unity, Pre President, BOD BOD, and and ma making ng a commi commitme ment nt to to continue inue fo for 5 ye years.

UCCG Desired Outcome for the University: Enact the changes in decision making processes to transform the institutional culture to one of trust, respect, and collaboration. Most people do not listen with the intent to understand; they listen with the intent to reply.

Stephen R. Covey

Presen esent Uni Univer ersi sity Co Commi mmittee Structur Structure

Im Improvin ing Go Governance: rnance: Cl Clarity arity ar around

• und Reco

comme mmendat ation and and Decision Decision‐Mak Making ng Pr Processes

• Establish 5 University Committees to make recommendations on:
• Strategic planning
• Student learning
• Academic policies and programs
• Budget and resource allocation
• Administrative policies and programs
• Membership is cross‐divisional and includes representatives from Faculty and Staff

Councils and Student Union.

• Faculty and Staff Councils, Faculty Handbook Committee, and Student Union will be

consulted on relevant recommendations before those are sent to the President.

• A communication plan that includes posting of minutes will be developed for each of

the University committees.

These four committees will serve as implementation stewards of the Strategic Plan.

Im Improvin ing Go Governance: rnance: Cl Clarity arity ar around

• und Reco

comme mmendat ation and and Decision Decision‐Mak Making ng Pr Processes

Align all university subcommittees

• to one of the 5 University Committees OR
• to one of the six university divisions

Eliminate redundancies.

Sug Sugges ested Univ Univer ersity sity Commi mmitte ttee Structur Structure

University Committee on Collaborative Governance (expanded) President Senior Leadership Team University Strategic Planning Group Committee on the Student Learning Experience Committee for Resource Allocation and Prioritization Committee on Academic Policies and Programs

Board of Directors

Committee on Administrative Policies and Programs

Aligned Committees Aligned Committees Aligned Committees Aligned Committees

Student Learning Experience (Provost’s Council) Academic Policies and Programs (NEW) Resource Allocation and Prioritization (Budget) Administrative Policies and Programs (NEW) USPG

To develop, monitor, and assess 5‐year cycles of strategic planning with budget alignment and assessment data.

To promote an integrated approach to the student experience with attention to classroom and experiential learning, student development and support, and university mission. Advising, experiential education, career services, internships, “thriving,” retention, diversity and inclusivity, mission To review and recommend academic policies; promote development of new curricular programs; promote faculty development; ensure assessment of student learning for the improvement of programs and pedagogy; academic scheduling and calendar To review and suggest prioritization for the operating budget, university space, property acquisition, capital improvements, and technology needs. To promote institutional efficacy by gathering and providing institutional data and external benchmarking, ensuring compliance, overseeing administrative program review, data governance, technology needs and promoting best practices. Provost, VP Student Affairs, Dean of Students, Assistant Provost Diversity and Inclusion, VP Mission and Identity, Library Director, Academic Deans and Associate Deans, CSSA, Career Services, Faculty/Staff/Student representatives Provost, AAVP, Core Director, Academic Deans, Library Director, Assessment Director, Financial Aid, Advising, Registrar, Faculty/Staff/Student representatives CFO, Provost, AVP Enrollment, Graduate Studies associate deans, Facilities, VP Advancement, Associate Provost Institutional Effectiveness , VP Enrollment, Summer Programs, ITS, Faculty/Staff/Student representatives Institutional Effectiveness; ITS, Institutional Research; Title IX; Legal Counsel; Human Resources; Faculty/Staff/Student representatives

Charge and areas of influence Proposed membership

Student Learning Experience

Strategic Plan Goals 1.4 1.5 2.1 2.2 2.3 2.4 3.5 3.6

Charge: A cross‐divisional committee to discuss issues that affect the student experience and recommend action to the

• Provost. As a cross‐divisional council of administrative leaders and faculty, staff, and student representatives, it enacts a

collaborative and integrative approach to policies, programs, or sponsored events. It examines issues of orientation and advising, experiential education, career services, internships, retention, diversity and inclusivity, service and justice, student engagement, mission and identity. SLE members are responsible for informing and reporting back to the constituencies they represent. Key Performance Indicators: To be determined Reports to: Provost and Academic Vice President Suggested Members: Provost, VP Student Affairs, Dean of Students, Assistant Provost Diversity and Inclusion, VP Mission and Identity, Library Director, Academic Deans and Associate Deans, CSSA, Career Services, Faculty/Staff/Student Council representatives Subcommittees: Diversity, Equity, and Inclusion; Care Team; Health Advisory Committee; Athletics; Mission Advisory Committee; Campus Violence and Prevention; Threat Assessment Committee Meetings: Every two weeks; Administrative Support, Website, Communication Plan to be determined

Academic Policies and Programs (NEW)

Strategic Plan Goals 1.1 1.2 1.3. 3.5 3.6

Charge: A cross‐divisional committee to review, develop, and recommend academic policies around such areas as transfer credits, student withdrawal policies, and others that are listed in the University Bulletin. It also discusses articulation agreements, transcript notations, direct admit. It ensures academic integrity. It reviews the Core. It recommends development or closure of concentrations, programs, and departments. It reviews Honors, Arrupe, and Leadership

• Programs. It consults closely with the Faculty Council and the Faculty Handbook Committee.

Subcommittees, University Core Committee; Library Committee; Global Education; Center for Teaching and Learning; Honors, Arrupe, and Leadership Programs; Graduate Studies Key Performance Indicators: To be determined Reports to: Provost and Academic Vice President Committee will determine. Must have collaborative relationship with CAP Suggested Members: Provost, Academic Deans, Library Director, Registrar, Core Director, Assistant Provost for Advising, AAVP, Financial Aid Director, Registrar, Assessment Director, Faculty/Staff/Student Council representatives Meetings: Twice each month; Administrative Support, Website, Communication Plan to be determined

Resource Allocation and Prioritization (Budget)

Strategic Plan Goals 3.2 3.3 3.4 3.5

Charge: A cross‐divisional body that reviews and suggests prioritization for the operating budget, university space, property acquisition, capital improvements, and technology needs. It examines revenue sources. Reports to: CFO and Provost Suggested Members: CFO, Provost, AVP Enrollment, Graduate Studies associate deans, Facilities Director, VP Advancement, Associate Provost Institutional Effectiveness , VP Enrollment, Summer Programs, ITS Director, Faculty/Staff/Student Council representatives Subcommittees: External Properties, Enrollment Status, Space Committee, Retirements Key Performance Indicators: To be determined Meetings: To be determined; Administrative Support, Website, Communication Plan to be determined

Administrative Policies and Programs (IE)

Strategic Plan Goals 3.1 3.3 3.4

Charge: A cross‐divisional committee to discuss and make recommendations about administrative functions including the results of administrative program reviews, human resource policy development, data governance, Title IX, legal issues, survey policies, and professional development for staff. Reports to: Associate Provost for Institutional Effectiveness Suggested Members: Associate Provost for Institutional Effectiveness, VP Human Resources, Title IX Director, VP Administration, Legal, IT representative, Faculty/Staff/Student Council representatives Key Performance Indicators: To be determined Meetings: To be determined; Administrative Support, Website, Communication Plan to be determined Sub‐Committees: IT Steering Committee; Web management; Administrative Professionals Forum; HR Policy review; IT Security taskforce; Sustainability Committee; Title IX

This Current University Committee ... Aligns with or Reports to ...

Athletics Subcommittee of Student Learning Experience Graduate Studies Reports to Deans Research and Service Reports to Deans Retirement Subcommittee of Resource Allocation and Prioritization Scheduling Subcommittee of Academic Policies and Programs Teacher Education Reports to Dean CAS IT Steering Committee Subcommittee of Administrative Policies and Programs Budget Becomes Resource Allocation and Prioritization USPG Remains Provost’s Council Becomes Student Learning Experience. Library Subcommittee of Academic Policies and Programs Web Management Subcommittee of Administrative Policies and Programs CORE Subcommittee of Academic Policies and Programs

Non‐ strategic Committees:

These committees operate to serve the division and do not necessarily have a link to a University Committee Division Process Committees Event Committees Student Affairs

University Hearing Board Beaudry Committee Millor Orator

Academic Affairs

Tenure and Promotion Academic Dismissal Health Professions Advisory Committee Faculty recognitions (Curtis, Wasmer, Cullichia Awards; Distinguished Faculty Award)

Finance and HR

Housekeeping Review

Enrollment

Open Houses

Advancement and IMC

Alumni Associate Board Reunion Classes Alumni Magazine Advisory Board Commencement Homecoming

Mission and Identity

Mass of the Holy Spirit

Pr Process fo for Implem plemen enting ting a Re Revised Univ Univer ersity sity Commi mmitte ttee Structur Structure

• Post this presentation for feedback from entire University community; solicit

input from Faculty and Staff Councils, Student Union, and Senior Leadership Team; for a period of 21 days.

• After feedback:
• Invite Faculty and Staff Councils and Student Union to determine appropriate

representation on each of the University Committees.

• Consult Provost’s Council, USPG, and Budget Committee for additional

membership on the relevant committees.

• Present University Committee structure to Board of Directors at May retreat.
• Update University Website and Bulletins
• Implement in Fall 2017.

We We in invite all all me member mbers of

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the commun community to to ma make sug sugges estio tions about about co commi mmitte tee st structure and and alig alignm nmen ent. t.