UITS TAM Pilot Hiring Manager Training INDIANA UNIVERSITY - PowerPoint PPT Presentation

Oracle PeopleSoft Talent Acquisition Manager (TAM) UITS TAM Pilot Hiring Manager Training INDIANA UNIVERSITY

Peoplesoft Talent Acquisition Manager (TAM) replaces both current applications- HIREworks and PeopleAdmin • Beginning 8/19 all UITS hiring managers will submit new hiring requests in TAM. • Any positions entered into HIREworks prior to 8/19 will need to be completed through HIREworks + PeopleAdmin. PeopleAdmin job postings will stay until December 20, 2019, but then need to be reopened in TAM. INDIANA UNIVERSITY

Contents • Approval Workflow • Creating a Job Opening • Pending Approvals • Viewing Applicants and Application Information • Applicant Dispositioning & Correspondence • Preparing a Job Offer & Candidate Correspondence INDIANA UNIVERSITY

UITS Job Opening Workflow INDIANA UNIVERSITY

UITS Job Offer Workflow INDIANA UNIVERSITY

Getting errors? Clear your cache!

Oracle PeopleSoft – Talent Acquisition Manager (TAM) Creating a Job Opening

INDIANA UNIVERSITY

You must have a Position Number to enter your Job Opening.

If you have any trouble with it accepting your Position No, be sure you have the correct campus in the Business Unit.

If you are hiring for multiple positions, please contact UITS HR Recruiting Coordinator for further assistance.

Please note: With the implementation of TAM, UITS is relying on our hiring managers to take responsibility for verifying the accounts for which your job opening is funded. How can I verify accounts? • By reviewing Personnel Budget Reports located on the UITS FO webpage here: https://uitsfs.uits.iu.edu/scripts/pbr/pbr_entry.cfm?&casticket=ST-1905654- YKwjU21C2mmWJxEVS956casprd08 • Contact your Financial Manager/Analyst if unsure. INDIANA UNIVERSITY

If you encounter an error with your Subaccount, leave it blank and add it to your Approvals tab Comments.

Reminder to Save as Draft as often as possible. (20 min timeout)

Where do I find a position description? • Many standardized job descriptions can currently be found with the UITS HR Position Description Library located here: https://uits.iu.edu/hr/recruiting-hiring • You can also email uitshr@iu.edu to request a copy of the position's current description. INDIANA UNIVERSITY

Department Information Section: Optional to add your elevator speech for candidates.

Indicate Internal or External- *Remove External Line to be University- Internal. *Will need to add Posting Destination of Internal-Hidden for UITS Internal Job Openings.

Items to Note for Job Opening Posting Dates • Post Date- Auto for date of entry, TA will modify date once through approval workflow. • No need to enter Remove Date or Number of Calendar Days Open • Preferred that job is kept open until filled. (Filled=Candidate in seat)

First, click Ok to save entry. Then, Preview to view.

Please note: IU HR Talent Acquisition will remove any language requiring Cover Letter.

Please enter Hiring Manager, Interviewers, & Screening Team. (See next slide for role descriptors)

Is there a specific team or UITS question set you would like to recommend? If so, please email it to UITS HR email.

Hiring Managers: Please use this Comment Text box to enter proposed salary amount & notes about any additional funding accounts.

Oracle PeopleSoft – Talent Acquisition Manager (TAM) Pending Approvals

Oracle PeopleSoft – Talent Acquisition Manager (TAM) Viewing Applicants & Application Information

Oracle PeopleSoft – Talent Acquisition Manager (TAM) Applicant Dispositioning & Correspondence

Access: Public vs. Private Private correspondence can only be seen by the author. Public correspondence that is not associated with any job openings is visible to all users.

Oracle PeopleSoft – Talent Acquisition Manager (TAM) Preparing a JOF- For Appointed Staff Job Openings (Not required for temporary positions)

Hired= Candidate is here and starting position.

 Online Resources – IU HR Talent Acquisition Transition Resources – http://hr.iu.edu/employment/peoplesoft-tam-transition.html – UITS Human Resources - https://uits.iu.edu/hr/recruiting-hiring  Contact Us – UITS HR – uitshr@iu.edu – Applicant Questions - askHR – askhr@iu.edu or (812) 856-1234 INDIANA UNIVERSITY