Transition Planning One Agencys Ongoing Experience Background per - - PDF document

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Transition Planning One Agencys Ongoing Experience Background per - - PDF document

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9/8/2016 Transition Planning One Agencys Ongoing Experience Background per the Fairfax County Park Authority The Fairfax County Park Authority owns approximately 23,000 acres and maintains 425 park facilities 500 plus full time

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Transition Planning

One Agency’s Ongoing Experience

Background per the Fairfax County Park Authority

  • The Fairfax County Park Authority owns approximately 23,000 acres and maintains 425 park facilities
  • 500 plus full time employees, 2300 plus seasonal employees
  • Facilities range from neighborhood parks to major parks, a family water park, RECenters, nature and historic sites,

miniature golf and golf courses.

  • Public usage varies from camping, picnic & boat rentals, and classes to day trips & tours, equestrian activities, fitness,

gardening, fishing and sports and leagues

  • County is 407 square miles BIG and has a population of approximately 1.2 to 1.3 million residents
  • Setting is urban/suburban
  • Fairfax was the first U.S. county to reach a six-figure median household income and has the second-highest median

household income of any local jurisdiction in the U.S.

DOJ Audit/Settlement Agreement signed in January 2011

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FCPA tasked with confirming over 600 violations at 18 Park Authority facilities!!!

Agency director orders a DOJ team formation to include

  • Administrative Support document (maintain financials/organize facility

documentation)

  • Park Operations staff estimator assists ADA Coordinator
  • Trades staff assigned to assist (carpenter/plumber/electrician)
  • County funds fixes

Trust but Verify

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Fairfax County Park Authority DOJ Audit Waiver Request 01/24/2012: Burke Lake Park 25-10. C Picnic Shelter 25-10. c (1) Although the parking lot for Picnic Shelter C has a total of 102 parking spaces, an inadequate number

  • f spaces are designated as reserved for people with disabilities and not all of the cross slopes of the parking

spaces and access aisles are 2% or less.

  • Dispute: The Picnic Shelter C parking lot contains 66 parking spaces (in addition to the 2 accessible

parking spaces), not 102 parking spaces as previously assessed by DOJ.

  • Resolution: Whereas 102 spaces would require 5 accessible parking spaces according to the 2010

ADAAG (208.2), the FCPA will add one additional accessible parking space to meet the required number of minimum spaces (3) for parking lots with 51 to 75 total spaces. In addition, the cross slopes

  • f the original 2 accessible parking spaces and access aisle will be retrofitted for compliance.

21 Spaces

Challenge!!!

Clemyjontri Park Issue: 12-3 Playground 12-3a. The walkway is inaccessible because there are various playground area elements which protrude into the walkway and would not be detectable to a blind person using a cane. Dispute: FCPA respectfully disagrees with this assessment. All playground elements are located off the primary accessible route and do not protrude into walkways. Secondly all ground level elements maintain a leading edge below 27” (per ADAAG 307.1) . Fairfax County Park Authority DOJ Audit Dispute Request 05/26/2011

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Fairfax County Park Authority DOJ Audit Waiver Requests 04/16/2011: Racquetball Courts - Door Hardware: Providence RECenter 26-8. b Racquetball Court #3 26-8. b (1) The door to the racquetball court is inaccessible because it has an opening width of only 27” and has knob hardware Justification: Alternative solutions are not available; safety issues (protrusion) arise for all customers participating in the sport on the interior side of the door.

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9/8/2016 5 Negotiate!

DOJ Audit/Issue: Oak Marr Golf Course 35-12. f (2) The Driving range is inaccessible because it there is no accessible route to the upper deck. Background

The FCPA utilizes a system of golf car passage as the guiding principal for course accessibility at

  • ur seven facilities. While 2 of these pre ADA facilities were flagged non-compliance in the DOJ

audit (accessible route issues), Oak Marr Golf Course is the only facility that contains an upper deck/second story. Laurel Hill Golf Course, open to play in 2005 , was designed in the spirit of the ADA using the guidelines for recreation facilities 15.4.7 (Alternative Golf Car Passage) while additionally incorporating accessible routes to the practice putting green, driving range, bag drop area, and golf cart rental area.

Proposal

The driving range contains fifty-six (56) ground level tee boxes with one (1) currently accessible to single rider carts. Of the ground level tee boxes, thirty-five (35) are covered by the second level of the facility. In lieu of providing second story access, which contains twenty (20) elevated tee stations, the FCPA, via the use of equivalent facilitation, proposes to retrofit ten percent (10%) of the total number of the ground level tee stations, in accordance with ADA accessibility guidelines15.4.3 (Teeing Stations at Driving Ranges and Practice Tee Grounds), for priority access by single rider carts and/or persons with disabilities. Priority access, along with posted signage, is self-initiated by the customer or management, upon request, when all ground level tee stations are at maximum usage or inclement weather makes uncovered accessible tee stations to be unusable.

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Lessons Learned from The Audit

Close is not good enough!!!

Quality Assurance!!!!

Check! Check! Check!

DOJ Audit Status?

  • By FY18 we will have completed the retrofitting of the remaining facilities: South

Run RECenter family changing room; Burke Lake Clubhouse, Lake Fairfax Park Restrooms A&C; and the design phase of the Mt. Vernon RECenter facility renovation (actual construction likely FY19).

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Transition Plan:

Green means GO!!!!!!!!!!!!!!!!!

  • Note that the audit agreement required us to develop a formal transition plan
  • 60 facilities assessed
  • Used the same format as the audit
  • Plan of attack centered around those large/heavy usage facilities working down to the little

guy…eventually

  • County funded the TP for the last 3 years FY16,17 & 18… to infinity and beyond!!??

Plan must be flexible…

(i.e. complaints)

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Proposed Accessible Routes

PROPOSED WHEELCHAIR PATH TO METRO PROPOSED WHEELCHAIR PATH TO PLAY AREA

Counter-proposal for Accessible Routes

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Mason District Park

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Mason District Park After 149-1a New Accessible Route Global 1 Mason District Park After 149- 1a New Accessible Route Global 2 Mason District Park After 149-1c New Accessible Parking Global 2 Mason District Park After new non-accessible route to Field 1

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Mason District Park After 149-1c New Accessible Parking Global 1 Mason District Park After Extra Accessible Kiosk Mason District Park After 149-1a New Accessible Route Global 3 Mason District Park After 149-1b New Accessible Route Global 1 Mason District Park After 149-1b New Accessible Route Global 2 Mason District Park After 149-1b New Accessible Route Global 3

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Mason District Park After Accessible table Add On Mason District Park After 149-2a Game T ables Removed Mason District Park After 149-2b New Accessible Route to Picnic Pad Mason District Park After 149-2b New Accessible Route to Picnic Pad Mason District Park After 149-3b New Grill Pads Mason District Park After 149-5a New Accessible Route to Field 1 Batting Cages

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Mason District Park After 149-5a New Accessible Route to Playground Global 2 Mason District Park After 149-5a New Accessible Route to Playground Global Mason District Park After 149-5b New Accessible Route to Field 1 Mason District Park After 149-6a New Accessible Route to Field 2 Global 1 Mason District Park After 149-6a New Accessible Route to Field 2 Global 2

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Mason District Park After 149-6a New Accessible Route to Field 2 Global 3 Mason District Park After 149-6a New Accessible Route to Field 2 Global 4 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 1 Mason District Park After 149-8a(2) New Accessible Parking Global 2 Mason District Park After 149-8a(2) New Accessible Parking Global 1

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Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 1 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 2 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 3 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 4 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 5 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 6

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Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 7 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 8 Mason District Park After 149-8b New Accessible Route to T ennis Courts Global 9

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Mason District Park After Extra New Accessible Parking to Pond Viewing Platform Mason District Park After Extra New Accessible Route to PROW

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2 steps forward, one step back

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Best Practices

  • ADA Coordinator must be part of all project teams, conversely all

projects must have the sign-off of the ADA Coordinator

  • Reach out to contractors
  • Clearly identify your priorities and retrofits
  • Accountability/Follow-up
  • Set clear expectations and parameters
  • Train all staff to comprehend “when in doubt SHOUT!!!”
  • Strategies: webinars/share pics/examples
  • Train your primary contractor(s)
  • When all else fails, whisper the words DOJ