Todays aims Provide overview of the review of vibration management - - PowerPoint PPT Presentation
Todays aims Provide overview of the review of vibration management Explain the approach taken Advice from HSE Introduce our new risk assessment process Footer text 9/9/2019 1 Hand Arm Vibration Syndrome is our most serious
management
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Hand Arm Vibration Syndrome is our most serious
causes permanent and potentially life changing ill-health. But this can be prevented, and the systems and procedures you’ll see today will help ensure none of our colleagues suffer permanent damage from vibration in the future. These new systems will involve some changes to how we currently work, and needs contributions from everyone involved in the use of vibrating tools. However, implementing these changes is a priority for all the Executive Team and our CEO Simon Hodgson. I am certain that with your commitment, and the hard work of everyone involved, we can make these improvements and become industry leaders in preventing Hand Arm Vibration Syndrome. Trefor Owen (Head of Land Management)
Control of Vibration at Work Regulations (2005)
workplace
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number of areas relating to HAVS which were addressed.
escalations (RIDDOR reportable).
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staff by the use of vibrating tools for grass cutting in Knapdale.
vibration risk through work planning, tool selection etc.
HAVS.
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FD and worked with the team involved to establish a new process/approach for HAVS.
bound by HSE improvement notice.
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addressed
management
change
Training Planning Delivery Equipment Training Monitoring Occupational Health
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Key Issues – Why are we using vibrating tools? – Can we reduce or eliminate through planning? – New facilities to be designed to eliminate or reduce exposure risks – Report reductions in vibrating tools use
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Set up Machinery Working Group with internal stakeholders MES Users Managers H,S&W Team
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Information, Instruction and Training
and L&D where appropriate.
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instruction
develop the new approach to ‘whole job’ vibration risk assessment.
in order to capture different types of work involving vibrating tools or equipment.
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– Previous approach, while compliant with OGB38, assessed the risk from each tool and didn’t consider the aggregate exposure for the whole
monitoring process used as a control measure was ‘after the fact’. – Important to note that we have not necessarily been exposing staff to excessive vibration.
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Job Vibration Exposure Assessment
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methods which have been chosen to reduce the HAVS risk to as low as reasonably practical.
responsibilities with named individuals.
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and act on results
80 points for 2 days a week)
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to vibrating tools
every three years)
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perception
perception
dexterity in warmth
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recommendations on action
– Reducing exposure – Increase frequency of checks – Other measures
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quickly
HAVs or CTS must have a personal vibration management plan put in place.
needed to effectively protect the employee.
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necessary
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management
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Forest Enterprise Scotland
An agency of the Forestry Commission managing the National Forest Estate
Standard Operating Procedure
Hand-arm vibration 01
Introduction
Key to symbols
This standard operating procedure (SOP) is part of a series about health and safety at
All SOPs explain:
FES document/form FES website External document/form External website
What is hand-arm vibration?
Hand-arm vibration is the vibration transmitted to workers hands and arms when using vibrating
powered hand tools are used for significant lengths
ill-health:
Symptoms and effects of HAVS include:
red and painful on recovery (particularly in the cold and wet, and probably in the tips at first).
Symptoms and effects of CTS include:
hand which can interfere with work and everyday tasks and might affect the ability to do work safely. Symptoms may come and go, but can become prolonged or permanent if exposure to vibration is not controlled. HAVS is preventable and in most cases permanent damage only occurs after a few years of exposure.
Is Whole Body Vibration (WBV) the same as Hand -arm vibration?
vibration, if you require guidance on WBV please see OGB 36
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How do we reduce the risk from vibration?
Managing the risks
The Control of Vibration at Work Regulations (2005) requires FES to prevent or reduce the risks from exposure to vibration as far as reasonably
involved (from senior management to operators) works together. There are four key actions we need to take to manage the risks from exposure to vibration:
Exposure Action Value (EAV):
This is the level of daily exposure to vibration above which you must take action to reduce
points per– averaged over an eight hour day. The EAV is 100 points Staff who are likely to be regularly exposed to levels close to the EAV (above 65 points) also need HAVs health surveillance.
Exposure Limit Value (ELV):
This is the level of daily exposure to vibration above which you must not expose employees
measured in points – is averaged over an eight hour day. The ELV is 400 points Staff must not be exposed to vibration above the Exposure Limit Value.
Staff are exposed to vibration when using hand-held tools, (such as chainsaws, strimmers, brushcutters and grinders) and hand-guided machinery (such as lawnmowers, power barrows and ATVs).
Manufacturers provide information on vibration
may be significantly lower than the actual level of vibration exposure experienced by operators. HSE sources of vibration magnitude data
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Provide information, instruction & training
Executive and Senior Management Teams
information ,and any necessary expert advice, to confirm FES are complying with their legal responsibilities (Control of Vibration at Work Regulations 2005) and this SOP. Managers
vibrating tools, understand the risks and how to control them effectively.
their supervisors and managers complete the
instruction and training. Training Checklist
assessment.
the risks associated with exposure to vibration.
What should be covered:
vibration risk and their respective levels of risk
vibration compared with exposure action and limit values
how these should be reported
taken in order eliminate and/or control the risk from exposure to vibration
including purchasing and preventative maintenance
provided and why it’s important
Everyone involved with the use of vibrating tools need to be provided with the right information, instruction and training to understand the risks and how they can be controlled effectively. This includes staff involved in design, work planning or selecting and purchasing work equipment. Information, instruction and training will be provided in a number of ways, targeted to the roles of those involved and consolidated through practice. Planners and Designers
teams to understand how you can reduce future exposure to vibration can be reduced.
make positive decisions to reduce future vibration exposure.
industry good practice on the use of vibrating tools. Staff using vibrating tools
instruction and training on the risks of HAVs.
your manager or supervisor.
with risk control measures to reduce vibration risks.
What to do and how to do it
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Eliminate exposure to vibration
Executive and Senior Management Teams
ensure risks from exposure to vibration are eliminated or reduced as far as reasonably practicable through effective planning and design. Work planners and Managers
carrying out the work.
risks to vibration.
spread out the use of vibrating tools.
inclusion in the FES annual report on the management of vibration. Eliminating the need to use vibrating tools is the most effective way of reducing the risks to our staff. Anyone involved in planning or designing our forests and facilities has a key role in this. So do staff making decisions about where work with vibrating tools is needed (work planning). Even when it is not possible to eliminate the use of vibrating tools, decisions made at an early stage can mean they are used less often or that better equipment with lower risks can be used. Planners and Designers
during construction or ongoing maintenance.
carrying out the work.
the use of hand held/guided machinery is eliminated or reduced.
facilities.
designers risk assessment.
reduced t for inclusion in the FES annual report
What to do
When making decisions, it’s important not to replace one risk (HAV) with a potentially greater
Advisor can provide support if you are uncertain.
How do executive and senior management teams lead an effective culture?
vibration is highlighted where possible at Executive Team (ET) and senior management meetings.
which may involve the use of vibrating tools, to ensure risks have been eliminated or reduced as far as reasonably practicable.
eliminate the use of tools which will expose employees to vibration, or the identification of better machinery which reduces the risks to staff.
(MI) to provide reassurance that effective measures are being taken, including the annual report on the management of vibration. How do I design out or reduce potential vibration exposure?
machinery to be used (e.g. reducing slopes so that a sit on rather than hand guided machinery can be used).
cutting) and design out where possible – for example by using different materials or slower growing varieties of grass.
machinery (e.g. spacing of regeneration using clearing saws) and work with the machinery working group to investigate technical solutions that would reduce operator exposure.
How to do it
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Eliminate exposure to vibration
How do I reduce vibration exposure when planning and identifying work?
leaving grass areas to wildflower, delaying the first cut or reducing the number of cuts in a year.
rather than handheld.
mains powered.
The first stage is to make a sound assessment of the level of vibration exposure. This involves thinking about the operation, the specific make and model
Vibration levels increase when tools haven’t been properly maintained and serviced. Therefore, only tools in a good condition, and which have a FES number can be used by employees. The Health and Safety Executive has also advised FES that the vibration levels stated by manufacturers is likely to underestimate the actual level of vibration experienced in use. To address this HSE require an uncertainty (K) factor of at least 2ms-1 (or higher if stated by the manufacturer) must be added to the vibration levels provided by machinery manufacturers. When selecting which tools to use, its important to remember that some higher vibration machinery may actually be better than lower vibration equipment because the work can be done more quickly and result in overall lower levels of operator exposure. The amount of time the operator is exposed to vibration is usually less than the time it takes to do the job. This is because exposure occurs when the trigger is activated. A ‘trigger time’ study takes the different factors and provides a sound assessment
specific tool for a specific task. Trigger time values can then be applied to risk assessments for a range of different jobs. A database of trigger times can be found here . If there is no trigger time information for the specific tool you want to use you will need to carry out a trigger time study before carrying out the risk assessment.
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Assessing and managing the risk
Assessing Vibration Exposure
Assessing and managing the risk from vibration is different from other types of risk assessment because it should be done as far in advance as possible. . It involves assessing an individual employee’s exposure from the range of operations they will be involved in over periods of weeks or months. This is essential because one
We also need to think about the people carrying out the work and whether they may be at greater risk from exposure..
Vibration Risk Assessment
Risk assessments need input from managers and
specific tool, the Vibration Assessment Spreadsheet’ (VAS), that allows trigger time information to be used to assess employees exposure for each specific job. The results should be compared to the ELV and EAV and the work programme organised to reduce risks as far as reasonably practicable. Example of a Vibration Risk Assessment The Vibration Risk Assessment process has been developed and tested by FES
and agreed by the Health and Safety Executive as effective in managing the risks to staff.
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Carrying out a vibration risk assessment
How do I carry out a vibration risk assessment?
work programme.
best type or combination of tools to use for each operation. Your trigger time information will inform this decision. Only tools that have been appropriately maintained and which have an FES number can be used by employees.
use the VAS to provide a sound assessment of individuals vibration exposure.
Personal Vibration Action Plan.
levels above the Exposure Limit Value (400 points). If so you must take immediate action to reduce exposure as far as reasonably practicable and below the ELV.
in a single day will be exceeded. If it is, you should do everything reasonably practicable to reduce the levels of exposure, for example by changing the equipment used, increasing the number of operators doing the work or spread the work over a number of days.
assessment for the job. This should provide enough information so that those involved know the system of work (or job rules) identified to control exposure. It should also include other measures to control the risk. Example of a Vibration Risk Assessment.
monitored through the occupational health programme. How do I risk assess non-planned or emergency work?
needs to be followed, but other planned work may need to be rescheduled or other measures put in place to help reduce exposure over the
Wellbeing team should be sought if emergency work is identified which may result in employee exposure above the ELV. How do I know the risk assessment and control measures are being applied and effective?
work is being carried out in line with the risk assessment and job rules during every site visit.
the EAV, or those at greater risk, should be monitored through the health surveillance programme.
symptoms of potential HAVS or CLT.
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Managing the risk
What to do
Executive and Senior Management Teams
ensures that all risks from exposure to vibration are eliminated or reduced as far as reasonably practicable through effective risk assessment and risk control. Managers
vibration in the work programme and check that all involved have sufficient knowledge and understanding of the risks and how to manage them and know how to report any health concerns.
from HAV (personal vibration management plans).
planned operations using the VAS (see page 9) . Check that only machinery which has trigger time data available and which has an FC Number is used.
employees daily exposure as far as reasonably practicable.
place to confirm that the risk assessments and job rules are followed. Make regulalr checks and record this information
report any concerns associated with the use of vibrating tools. Supervisors / Operators
assessments.
job rules on site.
rules and measures identified in the risk assessment are in place at every site visit and record this with an appropriate level of detail.
and which you have been trained to use.
immediately.
effected by exposure to your manager immediately.
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Managing the risk
How to do it
How do I know if staff have sufficient knowledge and understanding to work with vibrating tools?
all those involved in operations involving vibrating tools.
vibration risk assessment and developing job rules.
supervision. How do executive and senior management teams lead an effective risk assessment and risk culture?
that demonstrates effective systems for the assessment and control of vibration risks are in place.
data (at regional and national levels) to assess whether risk control is successful. This information should be included in the annual ET Vibration Management Report. How do I know if any staff are at greater risk from exposure to vibration?
health surveillance programme. Staff at greater risk must have a personal vibration management plan in place which will provide information on the risks and control measures necessary.
affecting blood circulation (e.g. diabetes) or nerve disorders effecting the hands and arms should be referred to the occupational health provider.
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Health surveillance
Health surveillance is a key part of making sure our measures for protecting staff are working effectively. It allows us to identify any potential health issues at an early stage so that they can be managed before any damage becomes permanent. It provides another opportunity for employees to highlight any health concerns.
Personal Vibration Management Plan
Following health surveillance its essential that any advice is acted on quickly, and any measures identified through investigations are addressed. Any member of staff who is shown to be at greater risk from HAV, or who has been diagnosed with either HAVS or CLT disease, must have a personal vibration management plan put in place. This will describe the additional control measures needed to effectively protect the employee. By taking the appropriate action at an early stage it will be possible in most situations to allow staff to continue to use vibrating tools while ensuring their health is protected. Personal Vibration Management Plan
There are a number of stages of health surveillance to be completed, referred to as ‘Tiers’.
Overview of the Tiers HSE information on health surveillance Any new diagnosis of HAVS or Carpel Tunnel Syndrome, or an increase in the severity of an existing condition must be reported on AIRS and to HSE under RIDDOR. Guidance on reporting under RIDDOR In addition, a formal investigation should be carried
an existing condition increases. This must involve your local H&S Advisor and will include a review of all appropriate risk assessments and management controls.
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Health surveillance
What to do
Managers
surveillance
employees to take part in the health surveillance programme.
Health available to the employee. Managers should also ensure a copy of the report is securely held locally to enable ongoing management of the issue and passed on to new managers if necessary.
through AIRS and to HSE under RIDDOR.
Plans for any staff who are diagnosed with HAVS or Carpel Tunnel Syndrome or who are identified as at greater. H&S Advisors can support this process.
incorporated in to risk assessment. Employees
necessary during normal working hours.
symptoms of hand or arm pain and discomfort as soon as possible.
Advisor to develop a Personal Vibration Management Plan when needed. Health, Safety and Wellbeing Team
programme at a national level.
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Health surveillance
How to do it
How do I identify staff who need to be on the health surveillance programme?
current employees changing duties to include the use vibrating equipment, must have an assessment before being exposed to vibration. Your risk assessments will then allow you to identify any other employees who need health surveillance.
condition or is at greater risk from HAV and is being exposed to vibration.
vibration levels above 65 points (regularly exposed would mean more than two days a week on average). What information should the employee and manager get back from the occupational health surveillance?
whether any issues are identified. It may be as simple as a certificate that confirms the employee has no problems and is ‘fit to work’.
employee will get a health report. This will give details on any diagnosis and provide advice on how to manage the situation. This advice needs to be specific enough to allow you to make informed changes in the risk assessment I don’t understand the information in the
understand a health report. TU reps should also be able to provide support. Sometimes the advice in the report can be vague. This is not
your local H&S Advisor as soon as possible to get further information from the Occupational Health Provider. How do I complete a Personal Vibration Management Plan?
describes how advice from OH is put into practice on the job so that the employee’s condition is managed effectively. They should be completed by an employee, their line manager and a H&S Advisor. It is the manager’s responsible for making sure a PVMP is put in place as quickly as possible following receiving a health report. How do I investigate an incident of HAVS or carpel tunnel?
existing diagnosis, should be treated in the same way as we treat a serious accident. This means an investigation, involving the local H&S Advisor, is completed and signed off by the Head of Land Management. The investigation will involve reviewing all the risk assessments involving vibrating tools and the evidence that risks were managed on site. Any lessons learned from the investigation will be applied locally and nationally if appropriate.
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Finalise Vibration Action Plan Parallel work with VS managers and planners On line training for operators, supervisors and managers OH surveillance programme April/May Machinery Working Group
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Roll out RA process and first phase of planned work Share trigger time data Ensure managers, supervisors and managers go through on line training Check work equipment – register with MES, Machinery Working Group or dispose
CEO in August
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Vibration ACOP
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to workers exposed to vibration, and clearly relay the findings of the vibration risk assessment to them.
trained to carry out their jobs safely.
fully understand the level of risk they may be exposed to, how it is caused, and the possible health effects.
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Webinar Training
Standard Operating Procedure
Engagement Face to Face Work Planning
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Webinar Training
Engagement Face to Face Work Planning Work equipment and processes that cause vibration risks and their respective levels of risk How personal daily exposures compare with the exposure action and limit values What symptoms of ill-health to look out for, to whom it should be reported, and how it should be reported Control measures to reduce exposure, including purchasing and preventative maintenance The use of personal protective equipment where required The organisational and technical measures taken in
What health surveillance will be provided, how we are going to provide it and why it’s important What employees duties are The significant findings of the risk assessment
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Manager
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Operator
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What is HAVS?
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Webinar Training
Engagement Face to Face Work Planning What is Hand Arm Vibration? Health Problems Hand Arm Vibration Sydrome First and Second Stages Third stage Cold Look out for Carpal Tunnel Syndrome Time
Responsibilities
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Webinar Training
Engagement Face to Face Work Planning Risk Assessment Equipment Instruction, information and training Control of Vibration at Work Health surveillance RIDDOR Tools You should…