Third session of the Council 8-9 June 2013, Songdo Agenda C/3/11 - - PowerPoint PPT Presentation

GGGI Capital Budget Requirement for ERP Implementation

Third session of the Council 8-9 June 2013, Songdo

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Agenda

• Introduction and Background
• ERP Implementation Road Map
• Summary of Capital Budget Requirements

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Introduction and Background

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• As highlighted to the Council in its second session, GGGI intends to automate its processes

through an ERP for its financial and administrative functions (Budget, Finance, Procurement, Travel and HR) .

• Automation of the GGGI Project Portfolio Management through the ERP is also being considered.
• The organization’s readiness for the ERP, and hence it’s success, depends on several key

initiatives, which are now being implemented:

• Documentation of Finance, Budget, Procurement, HR and Travel policies and processes

including cross-functional linkages to GGGI projects portfolio and other end-users;

• Key users training and implementation of policies and processes such that the policies and

processes reach a certain level of maturity;

• Development of a Roadmap for IT Governance and Infrastructure;
• Development of a robust ERP Roadmap for Finance, Budget, Procurement, HR, Travel and

Project Portfolio Management; and

• Selection of an appropriate ERP Technology and an ERP Implementation Vendor.
• These initiatives are at various stages of progress as depicted in the ERP Implementation Road

Map on the following slide.

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ERP Implementation Road Map

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ERP Strategy and ERP Technology selected ERP Implementation Begins (Licenses and Hardware Procured)

Phase V ERP Testing and Go-live Phase IV Implementation Phase III Capacity Building Phase II Documentation

ERP Implementation Vendor Selected

Jan Mar June Sept Dec Q1 Q2 Q3 Dec

Council Approval

• n Rules/

Regulations IT Strategy and Infrastructure roadmap prepared

Policies and Procedures IT Organization & Infrastructure ERP Implementation

Policies and Procedures Documented Robust and secure infrastructure implemented

2012 2013 2015 Phase I Scoping and Planning

Stabilized Policies and Procedures IT Procedures, Licensing, Operational and End-user Policies implemented ERP Implementation Quality Review ERP Core Implementation Completed ERP Go -live

The ERP Implementation Road Map that was presented to the Council in its second session, has now been updated to reflect that the ERP implementation will begin in Jan 2014 (subject to capital budget approval). Phase I is complete, and Phase II is work-in- progress, to be completed in July 2013.

Q4 2014 Q1

2013: ERP Consulting Budget (Approved in 2nd Session of Council) 2013: Non-ERP Capital Budget 2013: ERP Capital Budget Request (Following Page) 2014-15: ERP Capital Budget Projection (Following Page)

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Summary of Capital Budget Requirements

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Type Initiative Estimated Costs for FY 2013 (USD ‘000)1 2013 (Request) 2014 Projection 2015 Projection Tier 1 ERP

(Greater scalability and functionality, but complex, suitable for large organisations E.g.: SAP, Oracle)

Implementation 1,725 747 Licenses 618 135 135 Hardware 108 Total 726 1,860 882 Tier 2 ERP

(Comparatively less scalable and functional and suitable for small- medium organisations E.g.: Microsoft, Epicor)

Implementation 874 375 Licenses 204 44 44 Hardware 108 21 Total 312 939 419

1 Best estimates subject to adjustments depending on the progress of each

phase, which will be reported back to the Council in future sessions

Subject to approval of Capital Budget, GGGI will begin implementation of the ERP in January 2014. The licenses and hardware will have to be procured before ERP implementation begins.

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Q&A

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THANK YOU !

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