THE COMPLEX INFORMATION SYSTEM FOR SESSIONS, MEETINGS AND VOTING - - PowerPoint PPT Presentation

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THE COMPLEX INFORMATION SYSTEM FOR SESSIONS, MEETINGS AND VOTING

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ИНФОРМАЦИЯ ПРО РАЗРАБОТЧИКА И ИНТЕГРАТОРА

Украина

Basic Group – one of the leading Ukrainian IT-companies that specializes in integrated solutions and provides quality services in the sphere of IT solutions. Sterkonix s.r.o.– software company, developer of PATENTEM – information system for sessions, meetings and voting. DEVELOPMENT AND SUPPORT INTEGRATION AND ADAPTATION INFORMATION ABOUT DEVELOPER AND INTEGRATOR

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Czech Republic Ukraine Poland

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ИНФОРМАЦИЯ ПРО РАЗРАБОТЧИКА И ИНТЕГРАТОРА

Украина

COMPETITIVE STRENGTHS OF COMPLEX SOLUTION

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 Ease of use, superior level of integration and connection with Bosch hardware and software devices  Wide range of capabilities for information access, work with documents, data representation at desks and on information screens  Ability of integration with Microsoft Active Directory and other services for system user identification  Ability of integration with Client’s data bases, records and document management systems  Ability of cooperation between Patentem systems in complex process

• f draft bill passing through (committee - coordination board –

session hall)  Ability of preparation and approval of agenda remotely in real-time mode from any device  Availability of mobile applications for Android, iOS, Win.  Adjustments to Client’s wishes. Ability of software increment and rework of software functional capabilities according to Client’s wishes and needs  Software is optimized for implementation in councils of different level with due regard to regulatory norms and rules of current legislation

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VERTICAL

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Conferences Government Institutions Banking & Financial organizations Hotels with congress hall Organizations with board members

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ИНФОРМАЦИЯ ПРО РАЗРАБОТЧИКА И ИНТЕГРАТОРА

Украина

COMPETITIVE STRENGTHS OF COMPLEX SOLUTION

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 Staff has successfully taken part in the training course Bosch Conference System and obtained Certificates  Signing of partner agreement between integrator in Ukraine and Ukrainian representative office of Bosch  Realization of two common initiatives: implementation of the complex information system for sessions and voting on the basis of Patentem software complex and hardware- software complex of congress system Bosch in a hall of Coordination Board of Verkhovna Rada of Ukraine and Committee of Verkhovna Rada of Ukraine  Obtaining a status of authorized partner “Bosch Security Systems B.V.” in “conference system” section  Detailed web page with special questionnairy to get feed back from possible customers  Including the solution into the list of “Partners & Solution Advisor” section on Bosch official website  Obtaining Partner integration status for Basic Group and Sterkonix  Establishing regular workshops on distribution of information among heads of councils of different levels, ministries, state organizations and other structures concerning capabilities of information systems in the process

• f preparation and holding of meetings

 Bosch technical department’s consideration of proposal concerning possibility of integration of Patentem software into existing hardware solutions of different models of Bosch congress systems  Joint promotion of the complex information system for sessions and voting in parliaments of various countries thri Bosch offices and distributors.  Joint promotion of the complex information system for sessions and voting in parliaments of various countries thru Bosch offices and distributors.  Joint promotion of the complex information system for sessions and voting on exhibitions (like ISE).

• touch-screens
• lift system
• delegate’s console with the

following modules: microphone, floor-button, card identification of participants, voting buttons, simultaneous translation

• amplified loud speakers
• cameras with auto tracking
• plasma display panels
• server maintenance
• perator’s station
• stenographer’s station
• information system:

▪ collective paperless technology for agenda preparation ▪ agenda management ▪ voting, display of detailed results ▪ documents’ review ▪ presentation mode ▪ list of all participants of a session ▪ messaging

• video support system
• recording of audio and video

streaming

• stenography

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HARDWARE COMPONENT SOFTWARE COMPONENT THE COMPLEX INFORMATION SYSTEM FOR SESSIONS, MEETINGS AND VOTING

ADVANTAGES OF PRESENTED COMPLEX SOLUTION

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☑ Management of the complex information system from any device (all-in-one, tablet etc.) ☑ Mobile apps for Android, iOS, Windows ☑ Ability to vote with both touch screen and buttons ☑ Different voting modes (including anonymous) ☑ Different variants of results display (numeric, graphic, group, by name) ☑ Ability of remote collective work with processing, agreement and accumulation of agenda issue ☑ Different ways to identify participants of a session: chip card, nfc, pin code, biometric data (finger print) ☑ Two-level system of users’ authorization ☑ Protection system of information transfer path ☑ Advanced functions of Chairman during a session: determine the sequence of speakers, control the time

• f speech, introduction of amendments to agenda

☑ АWS «Tribune» with adaptive abilities to hold speeches and display materials

ADVANTAGES OF PRESENTED COMPLEX SOLUTION

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☑ Display at participants’ desk and on additional information screens online video of a speaker with accompanying information, time of speech, presentation materials etc. ☑ Management of notes to documents ☑ Exchange of messages between participants (group and private) ☑ Display of event calendar (sessions, conferences, meetings etc.) ☑ Multilingual system interface ☑ Adaptation of software design to corporate style of a client ☑ Ability of software increment and rework of software functional capabilities according to client’s wishes and needs ☑ Ability to integrate with Microsoft Active Directory and other services for user identification ☑ Ability to integrate with client’s databases and information systems for document management

СИСТЕМА ІДЕНТИФІКАЦІЇ ТА РЕЄСТРАЦІЇ УЧАСНИКА ЗАСІДАННЯ

EQUIPMENT LAYOUT

plasma display panels cameras with auto tracking amplified loud speakers participants’ card readers with voting buttons microphones the complex information maintenance system for sessions on touch screens delegates’ consoles all-in-one (with lift system)

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STAGES OF IMPLEMENTATION

• Building of telecommunication network
• Equipment installation at delegates’,

Chairman and Chairman assistants’ desks, tribune

• Installation of cameras, loud speakers,

information screens

• Installation and connection of server

equipment

• Software installation on servers
• Setting up of administrator’s desk
• Development and setting of

hardware-software synergy.

• Programming of delegates’

cards

• Setting of automatic speaker

tracking

• Establishment of necessary

databases and connection to existing ones Holding of training workshops on system management for users,

• perators,

administrators

• Monitoring and support of

failure-free operation of hardware-software system

• Consulting
• 1. HARDWARE COMPONENT
• 3. SETTINGS
• 2. SOFTWARE COMPONENT
• 5. SUPPORT
• 4. TRAINING

MAQUETTE OF SESSION HALL

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Step 1. Agenda formation

• Formation of agenda issues, appointment of speakers
• Designation of procedure of agenda issues discussion
• Assignation of an employee responsible for preparation of agenda issues
• Attachment of accompanying documents etc.

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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FULL AUTOMATION OF PREPARATION AND RATIFICATION OF THE AGENDA IN STEP-BY-STEP PASSING MODE ACCORDING TO BUSINESS PROCESS AND REGULATIONS OF THE ORGANIZATION

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AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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Step 2. Processing of agenda by the responsible employee

• Processing of agenda issues according to head’s instructions
• Ability to attach documents and multimedia files

(photo, video, presentation etc.)

• Submitting of agenda issues for approval

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AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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Step 3. Chairman’s approval of agenda

• Approval of the prepared agenda points or return for rework with ability to form a

resolution

• Review of the approved agenda and accompanying documents by participants via

mobile application.

• Ability to publish agenda on corporate

СИСТЕМА ІДЕНТИФІКАЦІЇ ТА РЕЄСТРАЦІЇ УЧАСНИКА ЗАСІДАННЯ

SYSTEM OF IDENTIFICATION AND REGISTRATION OF PARTICIPANTS

• A participant can be identified by means of:
• chip cards
• finger print (biometric data)
• login and password
• name selection from a list and password entering
• Participants’ seating arrangement can be both free or fixed

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«Meeting» mode video streaming of a meeting in a real-time mode. Information about speaker and time of speech are displayed. «Presentation» mode gives an opportunity with the help of

• perator to download a presentation file

before a session. By request operator turns on speaker’s presentation stream on all screens (touch- and information-). Both speaker and operator can switch slides.

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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Agenda issues may contain attached documents that could be immediately reviewed on participants’ touch screens List of agenda issues may include:

• topics for discussion
• speaker’s topics
• issues for voting and so on

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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• Review of accompanying documents (attached to agenda)
• Possibility to zoom documents

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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• Display on Chairman’s screen information about presence of quorum
• Ability to vote with both touch screen and congress system buttons

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AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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• Formation of issues for voting
• Ability to count vote weight
• Display of voting results on both information screens in a hall and at

participants’ desks

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ДОКУМЕНТИ

General display of voting results Detailed display of voting results

VOTING

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• List of all participants of the session
• Detailed information about a participant
• Status of present and absent participants
• User’s group indication

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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• Exchange of messages between participants, groups of participants,

Chairman and assistants or administrators (operators)

• Ability to inform Chairman about events during a session.
• Chairman’s ability to address assistants with typical requests: to bring

water, call the security and so on

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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• Ability to review detailed information about event: name, type, time,

location and detailed description

• Depending on a type of event, it’s possible to use advanced settings
• Data filter by different parameters

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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Display of help information, instructions, operation procedures of

• rganizations etc.

AGENDA DOCUMENTS VOTING PARTICIPANTS MESSAGING LIVE CALENDAR HELP

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OPERATOR SCREEN

• turn the microphone on/off,
• edit time of speaking,
• pause and resume the speech.

Provides the ability to manage the participants:

• put on a list for speaking,
• give the floor to a speaker,

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SCREEN OF WORKSTATIONS MANAGING

Allows to manage the workstations remotely (each separately and all at once):

• turn the monitor on/off,
• change canting angle,
• restart the AWPs,
• raise and lower the lift system.

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iOS

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MOBILE APPS

Android Windows Mobile

• Automatic speaker tracking at the moment he hits the floor and ability of manual operation
• Image display of speaker with accompanying information on participants’ screens and information screens in hall
• Web streaming (on the website, on YouTube channel etc.)
• FullHD quality
• Ability to switch to fixed rowing cameras

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VIDEO SUPPORT SYSTEM

• Fixing of time of participant’s microphone turning on/off and name of the participant for the record
• Quick search of record sample in archives
• Professional AV-technologies allow to play video in Full HD 1080р Stereo Audio mode

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AUDIO AND VIDEO RECORDING SYSTEM

SOUND AND DISPLAY SYSTEM

Reproduction of background music, language and sound accompaniment of video content

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Additional sound amplification of session hall due to built-in loud speakers of different quantity (depending on configuration)

SYSTEM OF STENOGRAPHY AND RECORDING

• Computer stenography of phonograms and

text in a digital form with possible subsequent print

• Formation of stenograph archive of plenary

sessions with quick search of record sample

• Automatic recording synchronized with

congress system regarding participants’ microphones turning on/off

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ADAPTATION TO CORPORATE STYLE OF ORGANIZATION

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CERTIFICATES OF BASIC GROUP COMPANY

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CERTIFICATION BY STERKONIX COMPANY

Once a year, all company employees undergo certification on installing, customization, development and support of PATENTEM software.

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CERTIFICATION BY BOSCH COMPANY

Certificates prove taking a training course and gaining all the required knowledge in a sphere of designing, installing and servicing Bosch DCN Next Generation.

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EXAMPLES OF IMPLEMENTED INFORMATION MAINTENANCE SYSTEMS FOR A SESSION

COORDINATION BOARD OF PARLIAMENT OF UKRAINE

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COMMITTEE OF PARLIAMENT OF UKRAINE

EXAMPLES OF IMPLEMENTED INFORMATION MAINTENANCE SYSTEMS FOR A SESSION

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EXAMPLES OF IMPLEMENTED INFORMATION MAINTENANCE SYSTEMS FOR A SESSION

PARLIAMENT OF SPAIN

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CONTACTS

3 Mykhailo Myshyn St., Off. 22 Kyiv, 03151 Ukraine Tel./Fax: +38 044 593 81 02

• ffice@basicgroup.ua

Personal manager: Kateryna Yushchenko +38 063 673 23 65 k.yushchenko@basicgroup.ua www.BasicGroup.ua