Tenant Relocation Assistance Services Request for Proposals (RFP) - - PowerPoint PPT Presentation
City of Los Angeles Eric Garcetti, Mayor Housing and Community Investment Rushmore D. Cervantes, Department (HCIDLA) General Manager Tenant Relocation Assistance Services Request for Proposals (RFP) Mandatory Proposers Conference Friday,
Eric Garcetti, Mayor Rushmore D. Cervantes, General Manager
City of Los Angeles Housing and Community Investment Department (HCIDLA)
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DISCLAIMER: This PowerPoint presentation includes brief descriptions of the RFP specifications and requirements but does not fully elaborate on all required elements. Proposers are responsible for ensuring that their proposal is complete and accurate according to the information and requirements contained in the full RFP.
Tenant Relocation Assistance Services
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information required in order to make the assessment on the amount of relocation fees due to the tenant.
services to eligible tenants referred by the City.
assistance services such as developing personal action plans to assist tenant in search for new housing.
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in increments of up to three hours.
workshop, and training sessions required by HCIDLA .
Municipal Code sections that pertains to relocation assistance.
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HCIDLA on the progress of assistance services provided to each tenant.
files on-site and upon request. 10.Create clear, accessible, and user-friendly materials in both English and Spanish.
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Proposals will be accepted only from individuals or
must:
California as evidenced by the organization’s business registration with the California Secretary of State;
corporation or limited liability company;
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been debarred by the City pursuant to the Contractor Responsibility Ordinance.
State of California or local government.
California or the City of Los Angeles, it does not have an outstanding debt that has not been repaid or for which a repayment agreement plan has not been implemented.
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housing relocation and referral services for low and moderate income tenants (as individuals or in groups), and knowledge of landlord/tenant laws.
service program immediately upon contract execution.
English and Spanish, and arrange translation services for other languages as needed.
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and tenants, while remaining neutral.
working with public service
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$500,000 is anticipated to be available for the Tenant Relocation Assistance Services program for the fiscal year 2017-18, depending on the services provided.
November 1, 2017.
extend for up to two (2) additional one-year terms.
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The fees that will be paid to the selected contractor are set forth in the Los Angeles Municipal Code Section 151.09G1d and are adjusted annually. There is no minimum guarantee. The program is based on received and referred declarations. As of 07/01/2016 the current fees are as follows:
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FEE TYPE FEE PER UNIT Relocation Service Fee for Eligible Tenants $447 Relocation Service Fee for Qualified Tenants $718
All technical assistance questions* must be submitted by email to: hcidla.planning@lacity.org, no later than Tuesday, May 9, 2017. When submitting questions, enter Tenant Relocation Assistance Services RFP in the subject line. A regularly updated Q&A document will be available on the LABAVN website at www.labavn.org, which will contain all of the answers, including those answered during this session. To ensure fairness, no individual answers will be given. *With the exception of those asked during the Proposers’ Conference
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stick with the package.
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ALL PROPOSALS HAND DELIVERED AFTER 4:00 P.M. PST ON THE SUBMISSION DEADLINE OR POSTMARKED AFTER 11:59 P.M. PST ON THE SUBMISSION DEADLINE WILL BE RETURNED UNOPENED TO PROPOSERS.
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Proposal Submission Deadline (cont.) (RFP page 7-8) Submission Address
Los Angeles Housing and Community Investment Department Attn: Contracts and Procurement Unit 1200 West 7th Street, 1st Floor, Public Counter Los Angeles, CA 90017
No copies will be made by HCIDLA staff. It is the sole responsibility of the proposer to submit a timely
missing the 4:00PM deadline. No exceptions will be granted.
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EVALUATION CRITERIA POINTS Experience and Demonstrated Ability 35 Program Strategies, Procedures, and Resources 40 Understanding Program Goals and Objectives 25 TOTAL POINTS 100 Local Business Preference 5-8 pts.
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minimum eligibility requirements have been met. Ineligible proposers will be informed in writing.
ranked.
reasonable, allowable, necessary, and competitive, as measured by a review of the line-item budget, and its competitive standing as compared to all other proposals.
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its proximity to the Department’s competitive market value pricing and other proposers’ pricing.
with top scoring proposers. The results of the oral review may determine the final funding recommendations.
funding recommendations.
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delivered to HCIDLA no later than within five (5) business days from the date that the notification of the results of the RFP was emailed. Written appeals may not include any new or additional information that was not submitted with the original proposal.
review the appeal for this RFP. The decision of the panel will be HCIDLA’s final recommendation.
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Tenant Relocation Assistance Services
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Source Hiring Compliance Affidavits
Retention Ordinance Exemption (If applicable)
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Agreements
Affidavit of Eligibility
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All bidders/proposers shall comply with the City’s Business Inclusion Program requirements, identify sub- contracting opportunities and outreach to:
Bidders must perform subcontractor outreach online 15 days prior to the RFP due date, per Attachment 6.
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IRS for Non-Profit Organizations or Request for Taxpayer Identification Number Form
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Living Wage Ordinance (LWO) and Service Contractor Worker Retention Ordinance (SCWRO) (RFP pages 18-19)
regulations, is available on the Bureau of Contract Administrations (BCA) webpage at http://bca.lacity.org/index.cfm.
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Tenant Relocation Assistance Services
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disk or memory stick.
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that proposals can be easily converted to contract form
and certifications that must be included
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Narrative 1: Experience and Demonstrated Ability (8 pages)
your
qualifications to successfully provide Tenant Relocation Assistance Services.
and tenant relocation, in addition to your competitive strengths as they relate to this RFP.
references, and a description of sub-contractors.
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Narrative 1: Experience and Demonstrated Ability (8 pages)
created by your organization that indicate a capacity to advance the goals of this RFP.
worked with in the past.
subcontractors, have been terminated from a project during the past two years.
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Narrative 2: Program Strategies, Procedures, and Resources (8 pages)
intends to propose for assessing displaced tenants’ housing needs, and for providing housing referral and relocation services that meet each tenants’ criteria.
materials you intend to produce, and explain how each is suitable for the services required by this RFP.
and/or networks that will maximize the effectiveness of the tenant relocation assistance services program.
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Narrative 3: Understanding the Goals & Objectives of Tenant Relocation Assistance Program, RSO & LAMC Sections (4 pages)
was created and what are the goals and objectives of the program.
LAMC sections, describe the related factors used to determine the relocation assistance fees due to tenants and the current relocation assistance amounts. Are there any exceptions to the determination factors? If so, please explain.
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a guide for all documents, which must be submitted with your proposal.
(if applicable) that must be included as part of the proposal.
information can be found in your proposal.
Proposal Checklist.
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Tenant Relocation Assistance Services
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