Temp Faculty Hiring & Processing Workshop Presented by: The - - PowerPoint PPT Presentation
Temp Faculty Hiring & Processing Workshop Presented by: The Office of Faculty Advancement Agenda Part 1 Deadlines, Reminders, and Training Dates for Spring and AY Temp Faculty: New Requests, Background checks
Presented by: The Office of Faculty Advancement
Part 1
Deadlines, Reminders, and Training Dates for Spring and AY Temp Faculty: New Requests, Background checks College/Dean’s Level Processing Notes Miscellaneous Items OFA Team
Part 2 CMS Training Overview
The following contracts are to be entered into Temp Faculty Contracts in CMS:
1 semester & 1 year appointments including full-time appointments
less than full-time 3 year appointments
Note: If the faculty is/was eligible for an academic year or 3-year appointment, the contract type needs to be AY or 3-year appointment, not a semester appointment regardless if they did not work in Fall 2019 semester.
Temp Faculty appointments approved in CMS at Dean’s Office level by FRIDAY JANUARY 24
Conditions of Appointment (aka Page 2) must be provided to all temp faculty.
Training Resources for contract preparation & generation:
Temp Faculty Hiring Toolkit: https://www.csus.edu/academic-affairs/faculty- advancement/internal/temporary-faculty-hiring.html
Video tutorial thru CSU Learn (found under Employee Center section of MySacState)
Step-by-step instructions (web based) on OFA page
Spring Term: 2203
1-Semester Appointments
Spring Only – S1: 01/16/2020* – 05/20/2020 [*this is a Thursday]
1-Academic Year appointment^
No time base change from Fall: 08/21/2019 – 05/20/2020
Time base change from Fall: 1/16/2020*– 5/20/2020
3-Year appointment^ – less than FT (Year 1 of 3)
No time base change from Fall: 08/21/2019 – 05/20/2020
Time base change from Fall: 1/16/2020* – 5/20/2020
Multiple term end date:
Year 1 of 3: 05/25/2022 Year 2 of 3: 05/26/2021 Year 3 of 3: 05/20/2020
[^ If the faculty is/was eligible for an academic year or 3-year appointment AND did not work Fall 2019, the contract type needs to be AY or 3-year appointment with a 1/16/20 start date, not a semester appointment]
Required Information:
Title (Mr., Ms., or Dr.):
Last Name:
First Name:
Middle Initial (if available)
Home Address:
Email Address:
Contact (phone) Number:
Gender (if available): M/F/N
Highest Degree:
Date of Birth:
Rehired Annuitant: Yes or No
CMS Student ID* OR SSN: (Please call and leave information on voicemail - Do not send it via email) Required Documents
Transcript of highest degree. Note: If a CSUS graduate, an unofficial printout from CMS will be accepted.
Current resume
For all NEW Faculty or faculty with a break of service of 12 months or more, we need:
Send in ONE email to:
Justin Gaulke (gaulke@csus.edu) and Casey Valdez (casey.valdez@csus.edu)
*Use “CSU ID Search” for new faculty
Successful completion required (including criminal) for:
All NEW faculty Faculty with a break in service of 12 months or more, and have not had a
background check completed within the last 12 months on same campus
Adjunct (Volunteer) Faculty Substitute Faculty
Items needed for background check:
All items included in Slide 5 Transcript Resume
For those doing the approvals at the Dean’s Office level - If the faculty is
a new hire or the department changed the auto populated data - when you add a row to make the contract active, the grade on the first page of the added row of data may default to “1”. Please be sure to update that field upon saving. You can “view all” to see the previous page and verify what the grade should be.
Make sure to review the signed contracts that are returned to the
college/department ESPECIALLY the checkboxes at the bottom of the page.(See #4 on the Temporary Faculty Hiring page for more information.)
Contract Type Change in WTUs? Contract Status Academic Year No Change Approved Academic Year Timebase Change Active 3-year No Change Approved 3-year Timebase Change Active Semester (had Fall 2019 appt) No Change Active Semester (had Fall 2019 appt) Timebase Change Active Semester New Active
When approving Spring contracts, pay attention to the below on the Temp
Faculty Approval:
Faculty with AY contract, but who end up getting no Spring Assignment need to
notify payroll so they can cancel the contract.
Importance of completing new hire paperwork within 1 day with payroll. Audits,
no paycheck, etc.
Changes to employment with other PERS agency affecting retirement/service GSI – 2.5% (Effective 7/1/19). All eligible faculty should have received. Contact
your Analyst if you are unsure about the salary.
2019/20 Range Elevation: FTAS criteria is still in effect (last year). Work with
your OFA analyst to make sure faculty eligible under the FTAS criteria are included in the spring 2020 process
DO NOT SHARE INFORMATION WITHOUT CHECKING WITH OFA
2-hour voluntary orientation for new, recently hired, or those who
would like to attend.
Friday, January 17 afternoon. Will cover Payroll, Benefits, CFA, and resources for faculty employees
Directions to Testing site: