Suzanne Mudd-Yarber Andrea Mouser Director, Small Business Programs - PowerPoint PPT Presentation

Suzanne Mudd-Yarber Andrea Mouser Director, Small Business Programs Procurement Analyst USTRANSCOM, Acquisition USTRANSCOM, Acquisition 618-220-7929 618-220-7099 suzanne.m.muddyarber.civ@mail.mil andrea.c.mouser.civ@mail.mil Together, we deliver. 1

Overview • Where to Access Information about USTRANSCOM Business Opportunities • Tips on Preparing Successful Proposals • Small Business Office • Transportation and Technology Industry Liaison Office (TTILO) Together, we deliver. 2

Why Does the Government Advertise • Federal Acquisition Regulation (FAR) Part 5 Publicizing Contract Actions — The policies and procedures found in FAR Part 5 reinforce Public Law 85-536, the “Small Business Act” • Benefits from Publicizing — Increases competition — Broadens resource availability to meet Government requirements — Increases the opportunity for Small Business concerns to obtain contracts and subcontracting opportunities Together, we deliver. 3

Resources to Seek Information About Upcoming Acquisitions and Events • Federal Business Opportunities www.fbo.gov • GSA e-Buy www.ebuy.gsa.gov/ USTRANSCOM’s Website • www.transcom.mil/doing_business.cfm • Military Sealift Command https://www.procurement.msc.navy.mil/ Together, we deliver. 4

What is Found on Federal Business Opportunities and GSA e-Buy • Acquisition Planning Stage — Sources Sought • Requests for Information (RFIs) — Market Research Questionnaires • Special Notices • Industry Days • Pre-solicitation conference • Solicitations — Requests for Proposals (RFPs)/Requests for Quotes (RFQs) — Solicitation Conference Award Notices • Together, we deliver. 5

How Do You Find USTRANSCOM on Federal Business Opportunities • Opportunities TAB Two Specific Methods under Opportunity List • — Click on “Search by Agency, Set-aside, State, and Type” — Agency/Office Block • Other Defense Agencies/United States Transportation Command • Click Search — Solicitation Number • List Requests for Proposal (RFP) Number • Click Search Together, we deliver. 6

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How Do You Find USTRANSCOM on GSA e-Buy • GSA Multiple Award Schedules (FAR Part 8) and GSA Government-wide Acquisition Contracts (GWACs) (FAR Part 16) • Must have a GSA contract to login — Can only view opportunities for schedules covered by your contracts • Once logged in, select the “RFQ” tab at the top or select “View RFQ Opportunities” at the center of the page Together, we deliver. 10

How Do You Find USTRANSCOM on GSA e-Buy Go to www.ebuy.gsa.gov to access eBuy. Enter your information and click “Login” to submit. Together, we deliver. 11

How Do You Find USTRANSCOM on GSA e-Buy Access RFQs by clicking on the “RFQs” link or by clicking “View RFQ Opportunities”. Together, we deliver. 12

Doing Business with the Government • Must be registered in the System for Award Management (SAM): https://www.sam.gov/portal/SAM/ — Create a login.gov account; must have a working phone number to receive a security code — Will need: DUNS Number, Legal Business Name, Physical Address from your Dun & • Bradstreet (D&B) record • Taxpayer Identification Number (TIN) and Taxpayer Name • Bank's routing number, bank account number, and bank account type, i.e. checking or savings, to set up Electronic Funds Transfer (EFT) Together, we deliver. 13

Doing Business with the Government Select “Getting Started”. Together, we deliver. 14

Preparing Successful Proposals Step 1: Always Remember Each Acquisition is Unique Step 2: Thoroughly Read the Solicitation Step 3: Pay Close Attention to Instruction and Evaluation Factors Sections Step 4: Complete Representations & Certifications Step 5 : Submit Proposal Prior to Closing Date and Time Together, we deliver. 15

Preparing Successful Proposals; General Information Carefully Read and Understand the Solicitation • • Administrative Elements — Ensure your offer meets the proposal requirements identified in the instructions • Proposals may be required to be submitted in a certain format — Limited in size (page limitation) — Organized in separate volumes or sections • Questions or clarification about the solicitation should be submitted in writing (deadline may be identified up until submissions are longer accepted) • Award can occur without discussion — Acknowledge Solicitation Form and Amendments • Sign and date and submit with proposal — Types of forms  Standard Form 33 (FAR Part 15)  Standard From 1449 (FAR Part 12) Together, we deliver. 16

Preparing Successful Proposals; General Information — Ensure your proposed costs are accurate and correct • Complete the contract line item numbers (CLINs) in Section B — Submission of Certifications and Representations • System for Award Management (SAM) • Hardcopy from solicitation (Section K) — Specifically address and submit necessary documentation applicable to the evaluation factors • Management Technical factors and subfactors • • Past performance (recent/relevant) • Small Business Participation Commitment Document (applicable to large and small business concerns) • Pricing Together, we deliver. 17

Preparing Successful Proposals; General Information • Consider the tradeoff, if any, and relative importance of factors — Lowest-priced technically acceptable (LPTA) or tradeoff • Subjective tradeoff or value adjusted total evaluated price (VATEP) • May be a combination of objective and subjective evaluation • Evaluation factors may include: Management, Technical, Past Performance, Small Business Participation and Commitment, and Pricing — May also include transition plan, security plan, OCI plan, etc. Together, we deliver. 18

Preparing Successful Proposals; General Information Best Value Continuum Together, we deliver. 19

Preparing Successful Proposals; Management as an Evaluation Factor • Offeror Needs to Demonstrate Managerial and Supervisory Abilities — Proposal provides information on requirements such as, but not inclusive of • Staffing of key personnel • Operational controls • Overseeing the meeting of performance objectives Together, we deliver. 20

Preparing Successful Proposals; Technical Evaluation Factors • Performance Work Statement (PWS) — Comprehension of the PWS requirements • Don’t restate the requirements found in PWS How is performance going to be accomplished in accordance with (IAW) PWS? • — Proposal should demonstrate capabilities Focus on your abilities for performing the PWS requirements • — Demonstrate your strengths — Capability excellence — Advantageous/beneficial to the Government — Insufficient Proposal Response to Technical Factor • “The Offeror understands the PWS requirements” • “Can or will comply with all the requirements” “Standard procedures will be utilized” • Together, we deliver. 21

Preparing Successful Proposals; Past Performance as an Evaluation Factor • Past Performance Information — Should not be confused with the responsibility determination (FAR Part 9 - Contractor Qualifications) — Indicator of an offeror’s ability to perform successfully — A quantity of past performance efforts to be submitted may be defined in solicitation — Recency • Gives the offeror an opportunity to identify past and/or current contracts Recent performance is within the past three (3) years prior to the date of • issuance of the solicitation Together, we deliver. 22

Preparing Successful Proposals; Past Performance as an Evaluation Factor • Past Performance Information (cont.) — Ensure the offeror’s references provide name and phone number on submission — The Government may obtain own information • Past Performance Information Retrieval System (PPIRS) Federal Awardee Performance and Integrity Information System (FAPIIS) • • Electronic Subcontracting Reporting System (eSRS) Together, we deliver. 23

Preparing Successful Proposals; Small Business Participation and Commitment Document as an Evaluation Factor • Applicable to Large and Small Business Concerns [DFARS 215.304(c)(i)] — Typically evaluated as acceptable or unacceptable rating — The document shall demonstrate small business utilization realistically and convey good faith effort subcontracting opportunities • Identify Small Business Concerns • Types of Commitments • Business Size Types (Socio-economic categories) Complexity of Work • • Estimated Dollar Amount Together, we deliver. 24

Preparing Successful Proposals; Pricing as an Evaluation Factor • Firm-Fixed Price or Fixed Price with Economic Price Adjustment — Competitive Environment - The Contracting Officer will normally use competition to determine price fair and reasonableness — Other methods of price analysis Together, we deliver. 25