Suzanne Mudd-Yarber Andrea Mouser Director, Small Business Programs - - PowerPoint PPT Presentation

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Suzanne Mudd-Yarber Andrea Mouser Director, Small Business Programs - - PowerPoint PPT Presentation

Apr 01, 2024 322 likes •656 views

Suzanne Mudd-Yarber Andrea Mouser Director, Small Business Programs Procurement Analyst USTRANSCOM, Acquisition USTRANSCOM, Acquisition 618-220-7929 618-220-7099 suzanne.m.muddyarber.civ@mail.mil andrea.c.mouser.civ@mail.mil Together, we

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Suzanne Mudd-Yarber Director, Small Business Programs USTRANSCOM, Acquisition 618-220-7929 suzanne.m.muddyarber.civ@mail.mil Andrea Mouser Procurement Analyst USTRANSCOM, Acquisition 618-220-7099 andrea.c.mouser.civ@mail.mil

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  • Where to Access Information about USTRANSCOM

Business Opportunities

  • Tips on Preparing Successful Proposals
  • Small Business Office
  • Transportation and Technology Industry Liaison Office

(TTILO) Overview

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  • Federal Acquisition Regulation (FAR) Part 5

Publicizing Contract Actions

— The policies and procedures found in FAR Part 5 reinforce Public Law 85-536, the “Small Business Act”

  • Benefits from Publicizing

— Increases competition — Broadens resource availability to meet Government requirements — Increases the opportunity for Small Business concerns to

  • btain contracts and subcontracting opportunities

Why Does the Government Advertise

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  • Federal Business Opportunities www.fbo.gov
  • GSA e-Buy www.ebuy.gsa.gov/
  • USTRANSCOM’s Website

www.transcom.mil/doing_business.cfm

  • Military Sealift Command

https://www.procurement.msc.navy.mil/

Resources to Seek Information About Upcoming Acquisitions and Events

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  • Acquisition Planning Stage

— Sources Sought

  • Requests for Information (RFIs)

— Market Research Questionnaires

  • Special Notices
  • Industry Days
  • Pre-solicitation conference
  • Solicitations

— Requests for Proposals (RFPs)/Requests for Quotes (RFQs) — Solicitation Conference

  • Award Notices

What is Found on Federal Business Opportunities and GSA e-Buy

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  • Opportunities TAB
  • Two Specific Methods under Opportunity List

— Click on “Search by Agency, Set-aside, State, and Type” — Agency/Office Block

  • Other Defense Agencies/United States Transportation Command
  • Click Search

— Solicitation Number

  • List Requests for Proposal (RFP) Number
  • Click Search

How Do You Find USTRANSCOM on Federal Business Opportunities

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  • GSA Multiple Award Schedules (FAR Part 8) and

GSA Government-wide Acquisition Contracts (GWACs) (FAR Part 16)

  • Must have a GSA contract to login

— Can only view opportunities for schedules covered by your contracts

  • Once logged in, select the “RFQ” tab at the top or

select “View RFQ Opportunities” at the center of the page How Do You Find USTRANSCOM on GSA e-Buy

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How Do You Find USTRANSCOM on GSA e-Buy

Go to www.ebuy.gsa.gov to access eBuy. Enter your information and click “Login” to submit.

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How Do You Find USTRANSCOM on GSA e-Buy

Access RFQs by clicking on the “RFQs” link or by clicking “View RFQ Opportunities”.

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  • Must be registered in the System for Award

Management (SAM): https://www.sam.gov/portal/SAM/

— Create a login.gov account; must have a working phone number to receive a security code — Will need:

  • DUNS Number, Legal Business Name, Physical Address from your Dun &

Bradstreet (D&B) record

  • Taxpayer Identification Number (TIN) and Taxpayer Name
  • Bank's routing number, bank account number, and bank account type, i.e.

checking or savings, to set up Electronic Funds Transfer (EFT)

Doing Business with the Government

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Doing Business with the Government

Select “Getting Started”.

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Preparing Successful Proposals

Step 1: Always Remember Each Acquisition is Unique Step 2: Thoroughly Read the Solicitation Step 3: Pay Close Attention to Instruction and Evaluation Factors Sections Step 4: Complete Representations & Certifications Step 5: Submit Proposal Prior to Closing Date and Time

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  • Carefully Read and Understand the Solicitation
  • Administrative Elements

— Ensure your offer meets the proposal requirements identified in the instructions

  • Proposals may be required to be submitted in a certain format

— Limited in size (page limitation) — Organized in separate volumes or sections

  • Questions or clarification about the solicitation should be submitted in writing

(deadline may be identified up until submissions are longer accepted)

  • Award can occur without discussion

— Acknowledge Solicitation Form and Amendments

  • Sign and date and submit with proposal

— Types of forms

  • Standard Form 33 (FAR Part 15)
  • Standard From 1449 (FAR Part 12)

Preparing Successful Proposals; General Information

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— Ensure your proposed costs are accurate and correct

  • Complete the contract line item numbers (CLINs) in Section B

— Submission of Certifications and Representations

  • System for Award Management (SAM)
  • Hardcopy from solicitation (Section K)

— Specifically address and submit necessary documentation applicable to the evaluation factors

  • Management
  • Technical factors and subfactors
  • Past performance (recent/relevant)
  • Small Business Participation Commitment Document (applicable to large and small

business concerns)

  • Pricing

Preparing Successful Proposals; General Information

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  • Consider the tradeoff, if any, and relative

importance of factors

— Lowest-priced technically acceptable (LPTA) or tradeoff

  • Subjective tradeoff or value adjusted total evaluated price (VATEP)
  • May be a combination of objective and subjective evaluation
  • Evaluation factors may include: Management,

Technical, Past Performance, Small Business Participation and Commitment, and Pricing

— May also include transition plan, security plan, OCI plan, etc.

Preparing Successful Proposals; General Information

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Best Value Continuum

Preparing Successful Proposals; General Information

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  • Offeror Needs to Demonstrate Managerial and

Supervisory Abilities

— Proposal provides information on requirements such as, but not inclusive of

  • Staffing of key personnel
  • Operational controls
  • Overseeing the meeting of performance objectives

Preparing Successful Proposals; Management as an Evaluation Factor

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  • Performance Work Statement (PWS)

— Comprehension of the PWS requirements

  • Don’t restate the requirements found in PWS
  • How is performance going to be accomplished in accordance with (IAW) PWS?

— Proposal should demonstrate capabilities

  • Focus on your abilities for performing the PWS requirements

— Demonstrate your strengths — Capability excellence — Advantageous/beneficial to the Government

— Insufficient Proposal Response to Technical Factor

  • “The Offeror understands the PWS requirements”
  • “Can or will comply with all the requirements”
  • “Standard procedures will be utilized”

Preparing Successful Proposals; Technical Evaluation Factors

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  • Past Performance Information

— Should not be confused with the responsibility determination (FAR Part 9 - Contractor Qualifications) — Indicator of an offeror’s ability to perform successfully — A quantity of past performance efforts to be submitted may be defined in solicitation — Recency

  • Gives the offeror an opportunity to identify past and/or current contracts
  • Recent performance is within the past three (3) years prior to the date of

issuance of the solicitation

Preparing Successful Proposals; Past Performance as an Evaluation Factor

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  • Past Performance Information (cont.)

— Ensure the offeror’s references provide name and phone number on submission — The Government may obtain own information

  • Past Performance Information Retrieval System (PPIRS)
  • Federal Awardee Performance and Integrity Information System (FAPIIS)
  • Electronic Subcontracting Reporting System (eSRS)

Preparing Successful Proposals; Past Performance as an Evaluation Factor

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  • Applicable to Large and Small Business Concerns

[DFARS 215.304(c)(i)]

— Typically evaluated as acceptable or unacceptable rating — The document shall demonstrate small business utilization realistically and convey good faith effort subcontracting

  • pportunities
  • Identify Small Business Concerns
  • Types of Commitments
  • Business Size Types (Socio-economic categories)
  • Complexity of Work
  • Estimated Dollar Amount

Preparing Successful Proposals; Small Business Participation and Commitment Document as an Evaluation Factor

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  • Firm-Fixed Price or Fixed Price with Economic Price

Adjustment

— Competitive Environment - The Contracting Officer will normally use competition to determine price fair and reasonableness — Other methods of price analysis Preparing Successful Proposals; Pricing as an Evaluation Factor

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  • Cost Reimbursement

— Cost analysis – review of separate cost elements and profit or fee — Government shall complete a cost realism analysis

  • Independent review and evaluating specific elements of offeror’s proposal

—What government realistically expects to pay —The offeror’s understanding of the work —The offeror’s ability to perform the work

Preparing Successful Proposals; Pricing as an Evaluation Factor

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  • Advocate for Small Business Concerns
  • Primary Source of Information for Small Business Concerns
  • Routinely serves as a member of the Acquisition’s

Multifunctional Team

  • Advisor Regarding Federal Acquisition Regulation Part 19
  • Assist Contract Specialist in the Market Research
  • Participate in Outreach Events

Small Business Office

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Small Business and Socio-Economic Category Goals Metric

22.19 5.42 1.62 4.1 0.78 17.13 1.95 0.64 1.4 0.29 23.02 1.65 0.67 1.3 0.27 19.82 1.87 0.62 0.92 0.26 SB SDB SDVOSB WOSB HUBZONE

FY15-18 Achieved Goals

FY15 FY16 FY17 FY18 as of 15 Sep 18

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  • Do you have a new and/or innovative solution in the

transportation or technology fields? — Single point of entry/Command Lead

  • Submission and Review Process

— Coordination of capability briefs and innovative solutions with Program Managers and Subject Matter Experts (SME)

Transportation and Technology Industry Liaison Office

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Questions?

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Backup Slides

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  • Useful Information and Links

— Learn what USTRANSCOM procures

  • Segregated by North American Industry Classification System (NAICS) code

— Procurement Forecast

  • Updated twice per year; March and November

— How to become an Approved DoD Air Carrier

  • Links to Air Mobility Command Website

— Fill in Search tab (DoD Approved Air Carrier)

— How to become an Approved DoD Surface Carrier

  • Links to Military Surface Deployment and Distribution Command (SDDC) Website

— Click on Domestic Transportation Tab

USTRANSCOM’s Website

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  • Useful Information and Links

— Events Tab

  • Advertise special events

— Prime Vendor List

  • Subcontracting Opportunities

— Competition Advocate

  • Connect with Acquisition Directorate (TCAQ)

— Major Programs and Contacts

USTRANSCOM’s Website (cont.)