Superintendents Proposed FY 2015 Budget Moving Forward in Preparing - - PowerPoint PPT Presentation

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Superintendent’s Proposed FY 2015 Budget

Moving Forward in Preparing Students for the 21st Century

• Dr. Alvin L. Crawley,

Interim Superintendent

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School Division Focus

• Student achievement
• Safe and supportive learning environments
• Good physical and mental well-being
• Efficient use of resources
• Buildings conducive to learning
• Evidence-based decision making

and accountability

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A Diverse Community

Hispanic 33.03% Black 31.84% White 27.57%

TOTAL STUDENT POPULATION: 13,623

Asian 4.49% Native American 0.49% Native Hawaiian/Pacific Islander 0.32% Multi-racial 2.28% Federally Reported Data as of 9/30/13

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A Diverse Community

Special Education 11.6% Talented & Gifted 12.3% ELL 25.4% Free/Reduced Priced Meals 59%*

*Data as of 10/31/13

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Division Accomplishments — Students

• Steady progress on SOL performance
• Graduation rate increase
• T.C. Williams fully accredited
• ELL AMOs exceed state requirement
• Two 2013 National Merit Scholars, One

2013 National Achievement Scholar

• Largest number of SAT test

takers in the past 10 years

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• Varsity Football Team advances to playoffs

for the first time in over 20 years

• Band invited to perform at Sugar Bowl
• T.C. Crew wins three medals at America's

National Championship Regatta, two state championships and silver and bronze at Virginia Scholastic Rowing Championships

Division Accomplishments — Students

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Division Accomplishments — Staff

• 61 National Board

certified teachers

• Robin Wallin, 2013

Virginia School Nurse Administrator of the Year

• Virginia Larsen, 2013

Virginia School Psychologist of the Year

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• Becky Domokos-Bays,

2014 Vice President of National School Nutrition Association

• Stephanie Chlebus, 2012

Presidential Award for Excellence in Mathematics and Science Teaching (announced December 2013)

Division Accomplishments — Staff

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• Six publications awards from the National

School Public Relations Association

• Distinguished Budget Presentation Award

from the Government Finance Officers Association of the United States and Canada

• Meritorious Budget Award and Certificate of

Excellence in Financial Reporting Award from the Association of School Business Officials International

Division Accomplishments — Staff

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Essential Questions

• 1. What are our responsibilities, priorities and

guiding principles in developing the FY 2015 budget?

• 2. What are the primary drivers of expenditure

growth for the FY 2015 budget?

• 3. What are key revenue considerations and the

resulting funding gap for FY 2015?

• 4. What program areas are impacted?

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Our Statutory Responsibility

Virginia Code § 22.1-92

It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division...the estimate of the amount of money deemed to be needed during the next fiscal year for the support

• f the public schools of the school division.

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FY 2015 Budget Priorities

• Literacy and Mathematics
• Special Education and English Language

Learners

• Targeted Intervention: Disproportionality,

Suspension, Attendance, and Dropout Rates

• Recruitment, Training, and Retention
• Infrastructure and Capacity: Department Support,

Continuous Evaluation and Monitoring, Systems/Processes, and Facilities

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Guiding Principles

• Champion student achievement
• Respond to enrollment increases and the changing

needs of students

• Maintain regulatory compliance for all programs

and services

• Consider the economic environment and make

judicious and prudent decisions

• Minimize the impact on ACPS employees while

maximizing overall efficiency

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FY 2015 Key Budget Drivers

Enrollment-driven Instructional Staffing $4.2 million Mandated Benefits: Virginia Retirement System 11.66% to 14.50% and Short-term Disability $4.7 million Instructional Program Needs $1.7 million Facilities, Maintenance and Operations $2.9 million Other Infrastructure $0.3 million Total Funding Needs $13.8 million

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Student Enrollment

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Division Average

• Oct. 31,

2009

• Oct. 31,

2010

• Oct. 31,

2011

• Oct. 31,

2012

• Oct. 31

2013 54% 52% 56% 56% 59.6%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Lyles-Crouch Douglas MacArthur Charles Barrett George Mason Matthew Maury George Washington 1 George Washington 2 Mount Vernon T.C. Williams - Minnie Howard T.C. Williams Samuel W. Tucker James K. Polk John Adams Francis C. Hammond 2 Francis C. Hammond 3 Francis C. Hammond 1 Jefferson-Houston Patrick Henry Cora Kelly William Ramsay

Free Meal Reduced-Price Meal

Division Average

Free and Reduced-Price Meal Eligibility as a Percentage of School Membership October 31, 2013

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Aging Facilities

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18 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Final Budget FY 2015 Proposed Budget Change FY 2014 to 2015 % Change FY 2014 to 2015

Total Enrollment*

11,999 12,395 13,114 13,623 14,171 548 4.0%

Total FTEs (all funds)

2,180.88 2,210.48 2,194.78 2,284.91 2,317.49 32.58 1.4%

City Appropriation

$167,886,567 $174,956,420 $179,486,405 $185,611,472 $193,035,931 $7,424,459 4.0% *Enrollment figures represent actuals for FY 2011 through FY 2014 as of September 30; FY 2015 is projected enrollment.

Combined Expenditures Budget FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Final Budget* FY 2015 Proposed Budget* $ Change FY 2014 to 2015 % Change FY 2014 to 2015

Operating

$193,737,595 $204,930,536 $215,330,930 $227,334,182 $234,947,769 $7,613,587 3.3%

Grants

18,481,156 18,585,285 14,382,814 11,609,641 10,949,414 (660,227)

• 5.7%

School Nutrition

5,789,373 5,992,413 6,547,968 7,127,148 6,920,584 (206,564)

• 2.9%

Total

$218,008,124 $229,508,234 $236,261,712 $246,070,971 $252,817,767 $6,746,796 2.7% *The FY 2014 and FY 2015 budget amounts do not include other sources of funds for accuracy in expenditure comparisons.

Combined Expenditures

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FY 2015 Proposed Budget - Operating Fund Expenditures by Functional Area

Classroom Instruction and Instructional Support 73%

Classroom Instruction and Instructional Support 73% Facilities Maintenance and Services 9% Administration 6% Technology 5% Transportation and Vehicle Maintenance and Operations 4% Attendance and Health Services 2% School Food Services 1%

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Cost Per Pupil

$17,350

$17,249

FY 2014

FY 2015

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FY 2015 Key Revenue Considerations

1. Fund Balance 2. State Appropriation 3. City Appropriation

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Fund Balance

A total of $4.5 million is available for use in FY 2015. Given the fiscal challenges, the School Board supports carrying this amount forward for budget purposes.

Fiscal Year Budgeted Use of Fund Balance FY 2010 4,355,938 FY 2011 6,647,199 FY 2012 6,985,475 FY 2013 6,778,835 FY 2014 6,669,465 FY 2015 4,528,435

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State Appropriation: Total and Per Student

$25,716,362 $27,787,179 $31,627,806 $32,570,464 $34,569,779

$2,131 $2,239 $2,412 $2,379 $2,439

$1,500 $1,700 $1,900 $2,100 $2,300 $2,500 $2,700 $2,900 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Final Budget FY 2015 Proposed Budget

State Revenue per Student State Revenue State revenue State Revenue per Student

FY 2012 State Average: $4,355

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City Appropriation

• The FY 2014 appropriation totals $185.6 million, an increase of 3.4%
• ver FY 2013 and approximately 80 - 85% of the total operating

budget .

• City staff have released revenue projections showing an increase of

approximately 1% growth or $5.9 million in additional revenue for all City agencies and ACPS for FY 2015.

• ACPS needs approximately $13.6 million to fully address school

division needs.

• In light of fiscal challenges, we are requesting $7.4

million, or 4% in new City revenue, resulting in a funding gap of $6.2 million

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Closing the Gap

Efficiencies & Reductions ($6.2 million)

• Reduced Curriculum and Instruction for purchased services
• Revised staffing and structure of Satellite Program and Chance for Change
• Reduced extended learning funds and stipends
• Reduced OPEB contribution to meet annual actuarial requirements
• Reduction of travel, supplies, equipment and materials across central
• ffice departments
• Eliminated costs associated with International Baccalaureate/MYP 6-10
• Reduced funding for Community Partnership grants
• Reduced costs for Success for All

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Targeted Resources to Support Our Students

Literacy and Mathematics

• Elementary STEM and Dual

Language

• Math Elementary Textbook

Adoption

• Algebra Boot Camp
• STEM Academy at T.C.
• Student

Improvement/Intervention(Fl ex) positions in elementary

• Staff training on teaching of

Reading & Writing

Special Ed. and ELL

• Continued support for ELL

and International Academy

• International Academy at

Middle School

• ELL Summer Learning

Program

• Staff contingency for SPED
• Continue SPED staffing to

support inclusion

• Assistive Technology
• EXCEL Academy

Targeted Intervention

• Young Scholars Program

(TAG)

• Restructure Satellite and

Chance for Change

• Improving translation

services

• Expand AVID classes at

middle school to sixth grade

• Restorative Justice Pilot

Implementation-Alternatives to Suspension

• Continued Extended

Learning Support

• Multi-tiered Intervention
• +10 HS counseling days

Recruitment, Training and Retention

• Targeted Recruitment
• Support for Professional

Learning at all levels

• Working Conditions Action

Plan

Infrastructure and Capacity

• Increase funding for

maintenance services

• +2 bus drivers
• Accountability Analyst
• Financial Services positions

in Procurement and Payroll

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Impact of Funding Gap

Inability to:

• implement a revised ELL planning factor to support additional

planning time for teachers and service time for students

• provide Step Increases or Cost of Living Adjustments to staff
• fund new budget requests for schools and departments
• implement a revised special education planning factor that better

supports inclusion

• absorb all grant-funded instructional support positions
• fully fund facilities routine maintenance needs
• expand number of prekindergarten classes or expand current services

to offer before and after care or transportation

• implement science textbook adoption at elementary level

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Bottom Line: Funding Gap

• Enrollment continues to increase at 3-4% each year,

requiring differentiated supports and services.

• Requested $7.4 million from the City addresses

enrollment-driven increases and a portion of other mandated benefit costs (VRS and Short-term disability)

• Gap of $6.2 million has been closed through efficiencies,

school and central office cuts, redirection of resources, and an inability to fund compensation increases for staff.

• Funding less than the requested level will result in

additional cuts in services to our students.

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Interim Superintendent School Board Karen A. Graf, Chairman Kelly C. Booz Ronnie Campbell William E. Campbell Patricia Ann Hennig Stephanie A. Kapsis Justin Keating Marc Williams Christopher J. Lewis, Vice Chairman

• Dr. Alvin L. Crawley

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Budget Timeline

• Superintendent’s Proposed Budget
• Jan. 30, 2014
• School Board Budget Work Session
• Feb. 10, 2014
• School Board Budget Work Session
• Feb. 13, 2014
• School Board Budget Work Session
• Feb. 18, 2014
• Public Hearing on

Combined Funds Budget

• Feb. 20, 2014
• Public Hearing on

Combined Funds Budget March 4, 2014

• Adoption of FY 2015

Combined Funds Budget March 6, 2014