SUBTATIONS (APPROX 19KMS) AND MTUBATUBA NSELENI SUBSTATIONS (APPROX - - PowerPoint PPT Presentation

MS TEAMS CLARIFICATION MEETING FOR: THE SUPPLY AND INSTALLATION OF THE 132KV LINE BETWEEN IMPALA NSELENI SUBTATIONS (APPROX 19KM’S) AND MTUBATUBA NSELENI SUBSTATIONS (APPROX 42KM’S), IN THE EMPANGENI AREA OF THE KZN OPERATING UNIT Date: 15 July 2020 Venue: MS Teams Clarification Meeting @ 10H00

Eskom Values (ZIISCE) / Izimiso Ka-Eskom

VALUE MEANING

ZERO HARM​ Eskom will strive to ensure that zero harm befalls its employees, contractors, the public and the natural environment. INTEGRITY Honesty

• f

purpose, conduct and discipline in actions, and respect for people. INNOVATION Value-adding creativity and results

• riented. Lead through excellence in

innovation. SINOBUNTU Caring. CUSTOMER SATISFACTION A commitment to meet and strive to exceed the needs of the receivers of products and services. EXCELLENCE Acknowledged by all for exceptional standards, performance and professionalism.

ISIMISO SISHO UKUTHINI

ZERO HARM U-Eskom uzoqhubeka nokulwela ukuqinisekisa ukuthi ukuphepha

• kupheleleyo

lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani,

• sonkontilaki,

umphakathi kanye nokunakekelwa kwemvelo yonkana. UBUQOTHO Ukwenza izinto ngokungaguquki, ngendlela ekhuthaza ukwethenjelwa nokuzibophezela. IKHONO LOKUQAMBA Ukwakha isimiso esivumela ukukhula kwabantu abanamakhono. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. UKWANELISEKA KWAMAKHASIM- ENDE Ukuzibophezela ukwenzela amakha- simende umsebenzi

• muhle

ngokuvelele nangokudlulele. UBUHLE OBUVELELE Ukuqhubeka ukulwela ukuba ngophuma phambili ngokusebenza ngendlela evelele nefaneleyo.

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Agenda

Time No Subject Responsibility / Subject Matter Expert

10H00 1 Opening and Welcome Shandy Singh 2mins 2 Adoption of Agenda & Declaration of Interest Shandy Singh 30mins 3 Scope of Enquiry Shandy Singh 30mins 4 Commercial Shandy Singh 30mins 5 Scope of Work / Technical Evaluation Criteria Allan Francis 10mins 6 Bill of Quantities Keegan Akkiah 15mins 7 Safety Requirements Andre Fredericks 15mins 8 SDL & I Requirements Lihle Mabini 15mins 9 Quality Requirements Denise Govindan 15mins 10 Environmental Requirements Belinda Hingle 15mins 11 General All 13 Closure Shandy Singh

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Purpose of the Clarification Meeting

• To assist Contractors with understanding the requirements in order

that they may submit a responsive tender;

• To ensure that the Contractors have access to information contained

in this Presentation. This Presentation will serve as Minutes of the Meeting and will assist the Contractors when compiling the Tender Documents

• Explains the necessity to accurately and clearly supply information

such as email addresses, office telephone numbers, cell phone numbers and fax numbers. This will ensure tenderers are provided with feedback on their Tender submission timeously .

• All clarifications and questions with answers, will be published on

Eskom’s Tender Bulletin

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Tender Enquiry Information

• Enquiry Numbers :

KZN0055/CS & KZN0056/CS

• Tender Closing Date:

30 July 2020 at 10H00

• Contract Duration:

24 months for KZN0055/CS 18 months for KZN0056/CS

LATE SUBMISSIONS WILL NOT BE ACCEPTED

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Tender Enquiry Information cont….

Kindly use the following enquiry numbers when submitting your tender documents:

• 1. KZN0055/CS – The supply and installation of the 132kV Line

between Mtubatuba Nseleni Substations (approx 42km’s), in the Empangeni Area of the KZN Operating Unit

• 2. KZN0056/CS - The supply and installation of the 132kV Line between

Impala Nseleni Substations (approx 19km’s), in the Empangeni Area

• f the KZN Operating Unit

Please submit your tender documents individually (i.e., KZN0055/CS – The supply and installation of the 132kV Line between Mtubatuba Nseleni Substations (approx 42km’s), in the Empangeni Area of the KZN Operating Unit and KZN0056/CS - The supply and installation of the 132kV Line between Impala Nseleni Substations (approx 19km’s), in the Empangeni Area of the KZN Operating Unit

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Tender Enquiry Information cont….

Please note that, for all tender documents delivered to Eskom’s Tender Office, or placed into the Tender Box, you need to submit one (1)

• riginal plus one (1) complete hard copy of the
• riginal tender, to Eskom.

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Tender Enquiry Information cont….

THE FOLLOWING DOCUMENTS MUST BE COMPLETED, SIGNED AND RETURNED:

• Contractor Information
• Declaration of Shareholding
• Supplier Declaration of Interest
• Non-Disclosure Agreement (NDA)
• Section 37(2) Agreement Form
• Declaration of Insurances
• Supplier Evaluation Pack
• Supplier Integrity Pact
• SDL & I Targets
• NEC3 Engineering and Construction Contract for KZN0055/CS and

KZN0056/CS

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Mandatory Requirements

The following Mandatory Requirements must be submitted at tender closing:

• Meet the eligibility criteria for a tenderer
• Submit one (1) original plus one (1) hard copy of the original tender to

Eskom

• Submission of the mandatory commercial tender returnables as at

stipulated deadlines.

• Central Supplier Database (CSD) number (MAA………)
• Contractors will need to provide proof that they have applied or currently

have a CE CIDB grading of a Level 8CE PE and above at Tender Closing.

• Minimum subcontracting requirement 20%

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Mandatory Requirements cont…

Tenderers shall submit the following Mandatory Returnables for B- BBEE Contribution:

• EME’S valid Sworn Affidavit (DTI template) must be submitted and

attested / signed by a Commissioner of Oaths;

• QSE’s valid Sworn Affidavit (DTI template) must be submitted and

attested / signed by a Commissioner of Oaths OR B-BBEE certificate from SANAS approved agency

• LME’s valid and certified copy of a B-BBEE Certificate issued by a

SANAS Accredited Verification Agent,

• r

Note: Joint Ventures can only submit a Consolidated, Valid and Certified Copy of B-BBEE Certificate issued by a SANAS Accredited Verification Agency specific for this tender.

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Mandatory Requirements cont…

In addition to the B-BBEE Certificate, the following documents must also be submitted:

• Tenderers shall submit certified copies of CIPC registration documents;
• Certified Identity Document(s) of Company Shareholders or Members;
• Certified copy of Shareholders certificate [for Pty (Ltd) entities].

Tenderers are required to subcontract a minimum of 20% to:

• EME or QSE entities at least 51% owned by Black People
• EME or QSE entities at least 51% owned by Black Youth;
• EME or QSE entities at least 51% owned by Black Women;
• EME or QSE entities at least 51% owned by Black People with

Disability;

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Mandatory Requirements cont…

Tenderers shall submit the following Mandatory Returnables for Subcontracting:

• Sub-contracting agreement/s between Main Contractor and

subcontractor/s. for construction activities only

• Valid B-BBEE certificates/ valid affidavits of the sub-contractor/s.

Potential areas for subcontracting TENDERERS WHO DO NOT MEET THE ABOVE MANDATORY REQUIREMENTS WILL RESULT IN THEIR TENDER NOT BEING EVALUATED FURTHER.

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Mechanical Machinery Operator Geotechnical engineer/studies Steelwork Erection or Stringing Environmental Survey Concreting Project Management Safety Officer

Functional Requirements

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Functionality Requirements - Technical It is a mandatory requirement that the technical returnable be contained within the technical section of the submission and the inclusion of any technical returnable in any other segment of the submission shall not be considered for assessment.

Criteria Weighting Technical Evaluation Criteria 100 TOTAL 100

OVERALL MINIMUM THRESHOLD FOR QUALIFICATION 80%

Tenderers who do not meet the threshold for functionality scoring will be disqualified and not be evaluated further.

The complete technical requirements for this tender is published on the National Treasury eTender Publication Portal, the CIDB Website and Eskom’s Tender Bulletin.

Functional Requirements Technical Evaluation Criteria TECHNICAL EVALUATION CRITERIA REQUIREMENTS, REFER TO PART 3 – TECHNICAL REQUIREMENTS ..\..\Word\TENDER DOCS\PROJECTS\NEW PORTFOLIO\SUBTRANSMISSION\TRADITIONAL CONTRACTS - OPEN TENDER\MTUBATUBA NSELENI 132KV LINE (42km)\RE ISSUE\Part Three - Technical Requirements.pdf ..\..\Word\TENDER DOCS\PROJECTS\NEW PORTFOLIO\SUBTRANSMISSION\TRADITIONAL CONTRACTS - OPEN TENDER\IMPALA NSELENI 132 KV LINE (19km)\RE ISSUE\Part Three - Technical Requirements.pdf

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Safety Contractual Requirements

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SHEQ Requirements

Ref. KPIs Track Sub mission Actual score Apply 1 or 0 Comments 1 Is the acknowledgement of Eskom's OHS rules and requirements form (Annexure B) signed by the Owner / CEO / MD and 2 witnesses? 2 OH&S Organogram (Approved by CEO/Director) 3 Occupational, Health and Safety Plan (OHS Plan) This must be relevant to the Scope of work, addressing the Eskom Health and Safety

• Specification. To be signed off by the Owner / CEO /

MD, this must also include COVID19 Plan and Procedures. 4 Baseline Risk Assessment to be in line with the Scope

• f Work (include Driving & Next review date) &

COVID19 risk (Approved by CEO/Director) 5 Valid Letter of Good Standing or equivalent, i.e. COID, RMA or FEMA, (Nature of Business to be applicable) The letter of good standing must state the relevant services rendered by the company, e.g. Electrical related construction work in line with the Scope of Work applicable for this tender 6 Health and Safety Policy- signed by the Owner / CEO

• r MD,

Safety Contractual Requirements cont….

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7 SHE Competency; proof of the following training certificates and appointment letters for each of the following;  Health and Safety Representative,  First aid level2,  Fire fighters,  Risk Assessor  Safety Officer (SACPCMP) Ref:32-136, 32-726  Fall protection planner/developer  Fall rescuer (Competency Certificate).  Incident investigator,  COVID19 Manager 16.5 (Appointment Only) 8 Medical Fitness Certificate - Occupational Health Practitioner (ONLY) 9 Fall Protection Plan 10 Substance Abuse Procedure 11 Costing for SHE

Quality Contractual Requirements

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Specification

Apply (Yes=1)

1 1 1

25%

3

SECTION B : Evidence of QMS in operation (Tender Quality Requirements -Ref QM-58 /240-105658000) Apply (Yes=1)

1 1 2

Apply (Yes=1)

1

Apply (Yes=1) Apply (Yes=1) 1

1 B.1 Documented information for defined roles, responsibilities and authorities B.2 Documented information for Control of Externally Provided Processes, Products and Services

QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 & QM 58)

Section B Score A.5 Control of documented information A.6 Documented information for Control of nonconforming outputs A.7 Documented information for Nonconformity and Corrective action A.8 Documented information for Internal audit Section A Score Section E Score

Customer specific requirements & other standards and required can be listed and evaluated here E.2 Add other requirements (if applicable) as per the scope of work and/ or specification SECTION E : User defined additional Requirements & miscellaneous (Ref QM-58)

E.1 Form A is completed and signed.

NB! Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar and/ or previous work done 20%

Section D Score Section C Score

SECTION D: Quality Control Plan Requirements (Ref QM-58 or 240-109253302)

20% NB! Draft Contract/Project Quality Plan has important QA deliverables

Supplier Quality Management: List of Tender Returnables Documents

Weights

Unique Identifier Revision Effective Date 240-12248652 4 2019/02/18 QM 58

25% 10% Deliverables to be evaluated indicator = 1

A.4 Records required by ISO 9001 standard (List of Records)

Objective evidence of documented QMS that is not certified but complies with ISO 9001

A.1 QMS Manual or a document that defines and describes the QMS and its scope or Quality Method statement based on scope. A.2 Quality Policy Approved by top management. A.3 Quality Objectives Approved by top management.

Category 3: Quality Requirements SECTION C: Contract Quality Plan Requirements (Ref QM-58 and 240-109253698). SECTION A : Quality Management System Requirements ISO 9001 Draft Contract Quality Plan specific to the scope of work as described in the tender documents (Ref ISO 10005)

Quality Contractual Requirements cont….

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Specification Apply (Yes=1) 1 1 1 1 4 Apply (Yes=1) 1 1 1 1 1 1 1 1 8 SECTION B : Evidence of QMS in operation (Tender Quality Requirements -Ref QM-58 /240-105658000) Apply (Yes=1) 1 1 1 3 Apply (Yes=1) 1 Apply (Yes=1) 1 1 Apply (Yes=1) 1 1 2 B.1 Documented information for defined roles, responsibilities and authorities B.2 Documented information for Control of Externally Provided Processes, Products and Services B.3 Latest copy of an internal management system audit report (with Nonconformity, Correction QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 & QM 58) NB! Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar and/ or previous work done 20% Section D Score Section C Score SECTION D: Quality Control Plan Requirements (Ref QM-58 or 240-109253302) 20% Section E Score Customer specific requirements & other standards and required can be listed and evaluated here E.2 Add other requirements (if applicable) as per the scope of work and/ or specification SECTION E: User defined additional Requirements & miscellaneous (Ref QM-58) E.1 Form A is completed and signed. A.1 Product / Service Scoping on ISO 9001 certificate is defined and relevant SECTION A : Quality Management System Requirements ISO 9001 Draft Contract Quality Plan specific to the scope of work as described in the tender documents (Ref ISO 10005) NB! Draft Contract/Project Quality Plan has important QA deliverables Section B Score A.5 Control of documented information A.6 Documented information for Control of nonconforming outputs

Supplier Quality Management: List of Tender Returnables Documents

SECTION A : Quality Management System Requirements ISO 9001 (Option 1) Valid certification of Quality Management System by an ISO accredited body Weights Unique Identifier Revision Effective Date 240-12248652 4 2019/02/18 QM 58 25% A.7 Documented information for Nonconformity and Corrective action A.8 Documented information for Internal audit Sub-Section A Score Option 2 25% 10% Deliverables to be evaluated indicator = 1 A.4 Records required by ISO 9001 standard (List of Records) A.2 Certificate by Approved and Authorized certification authority A.3 Certification Authority has Recognized International Accreditation A.4 Validity (expiry date) of certificate Section A Score (Option 2) Objective evidence of documented QMS that is not certified but complies with ISO 9001 A.1 QMS Manual or a document that defines and describes the QMS and its scope or Quality Method statement based on scope. A.2 Quality Policy Approved by top management. A.3 Quality Objectives Approved by top management. Category 2: Quality Requirements SECTION C: Contract Quality Plan Requirements (Ref QM-58 and 240-109253698).

Environmental Contractual Requirements

1 ENVIONMENTAL POLICY AND LEGAL ENVIRONMENTAL COMPLIANCE R Must be signed by CEO or Managing member Must include a commitment to environment (e.g. prevent pollution, establishment of ISO 14001, compliance to legal and other requirements) conditions of the Environmental Authorisation(EA) and site specific Environmental Management Programme (EMPr) 2 COMPANY ORGANOGRAM – SHOWING ENVIRONMENTAL RESPONSIBLE PERSONS SHE officer/ manager/REP with the assumption that the E- is for environment must be on the organogram 3 ENVIRONMENTAL APPOINTMENT LETTERS Appointment as an environmental officer/ environmental rep where the duties listed correlated with environmental management (e.g. monitor compliance with EA conditions and Site specific EMPr as included in the project package, ensure compliance to and the knowledge of NEMA, management of waste, compliance to ISO 14001 requirements 4 COMMUNICATION STRATEGY OR COMMUNICATION PLAN Communication plan should give an indication of the following: What is being communicated e.g. SHE matters. To whom. Frequency The purpose

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Environmental Contractual Requirements cont….

5 ENVIRONMENTAL INCIDENT REGISTER A document on which incidents can be recorded for tracking. Register is usually in a tabular manner with the following fields: Description of incident, date of incident, reported to, actions taken and status of recommendations

6. IMPACTS AND ASPECTS ENVIRONMENTAL ASPECTS & IMPACTS (ENVIRONMENTAL RISK ASSESSMENT Impact and Aspects register is usually in a tabular format and is an account of related to the armed response and monitoring, the aspect of the environment which could be affected and the type of impacts which could result

7. ENVIRONMENTAL EMERGENCY PREPAREDNESS & RESPONSE PLAN Procedure listing possible environmental emergencies that could. The procedure needs to also deal with how to respond to such

• situations. The plan must be practical and include information

such as reporting chains and clean-up methods

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Commercial Requirements Tender Documents

• No correction fluid to be used on any of the tender documents
• All pages must be initialed
• All certificates submitted must be valid or proof of application to be

attached (where requested), and these valid certificates must be submitted prior to contract award

• All queries to be addressed to the Officer – Procurement (Buyer), in
• writing. No telephone calls will be accepted for queries regarding

these Tenders

• Closing date for all queries is 5 days prior to tender Closing Date,

which is the close of business on the 22 July 2020.

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Binding of Tender Documents

The pages are not secure and punched

• Ring binders must not be

used due to the following:

 Pages may be removed during the tender process  Pages tend to come loose from the binding during the stamping and handle process

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Binding of Tender Documents…cont

The clip tends to bend with the size of the tender, and during the handling of the tender. It is suggested that double File Fasteners must be used.

• Lever Arch Files & File

Fasteners must not be used due to the following:

 Pages may possibly be removed  Tender Document is not tamper proof

• File fasters pose a

safety risk when handling tender documents

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Binding of Tender Documents cont…. preferred sample

PREFERRED SAMPLE Tamper Proof Binding of Tender Documents

ENSURE THAT THE TENDER DOCUMENTS ARE

REASONABLY SIZED DOCUMENTS, HENCE THE PAGES REMAIN INTACT

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Binding of Documents …. cont

Contractors must ensure:

• Tender documents are tamper proof - to ensure that no pages

may be removed or added during the evaluation and handling process

• That the Tender document will be secure throughout the handling

process

• That the Tender document is reasonably sized and secure - to

ensure the stamping and the handling process is smooth and efficient

• The Contractor must provide / complete all required information –

do not submit incomplete pages

• The Contractor is encouraged to double check their submission

before submitting - to ensure that their submission meets all the requirements

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Binding of Documents …. cont

Please note that the Tender Documents for KZN0055/CS and KZN0056/CS must be submitted as follows: PART ONE – COMMERCIAL REQUIREMENTS PART TWO – SDL & I REQUIREMENTS PART THREE – TECHNICAL REQUIREMENTS PART FOUR – SAFETY CONTRACTUAL REQUIREMENTS PART FIVE – QUALITY CONTRACTUAL REQUIREMENTS PART SIX – ENVIRONMENTAL CONTRACTUAL REQUIREMENTS

Where one document / procedure is applicable to more than one of the above requirements - resubmit this in all applicable sections E.g. SHEQ Policy is also required for the Quality Policy

Kindly ensure that you use the Cover Pages (as published on Eskom’s Tender Bulletin), with each of the abovementioned parts.

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Binding of Documents …. cont

Contractors are encouraged to double check their tender before submitting, to ensure that their tender documents meet with the all the requirements for the Tender Contractors are encouraged to submit their tender documents before the closing date and not wait to submit on the day of the tender closing This is not a Compulsory Meeting and therefore companies not included

• n MS Teams Clarification Meeting, are permitted to submit tenders.

All tendering companies will be subjected to the same evaluation criteria. Do no assume that because you have worked for Eskom prior to this, the Eskom Team will know your company and know whether you have the necessary requirements in order to perform the required evaluations. During the evaluation of the Functional Requirements, Eskom will ONLY evaluate the documents that is found in the tender submission.

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THANK YOU!