MS TEAMS CLARIFICATION MEETING FOR: THE SUPPLY AND INSTALLATION OF THE 132KV LINE BETWEEN IMPALA NSELENI SUBTATIONS (APPROX 19KM’S) AND MTUBATUBA NSELENI SUBSTATIONS (APPROX 42KM’S), IN THE EMPANGENI AREA OF THE KZN OPERATING UNIT Date: 15 July 2020 Venue: MS Teams Clarification Meeting @ 10H00
Eskom Values (ZIISCE) / Izimiso Ka-Eskom VALUE MEANING ISIMISO SISHO UKUTHINI ZERO HARM ZERO HARM Eskom will strive to ensure that zero harm U-Eskom uzoqhubeka nokulwela befalls its employees, contractors, the ukuqinisekisa ukuthi ukuphepha public and the natural environment. okupheleleyo lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani, osonkontilaki, umphakathi kanye nokunakekelwa kwemvelo yonkana. INTEGRITY Honesty of purpose, conduct and UBUQOTHO Ukwenza izinto ngokungaguquki, discipline in actions, and respect for ngendlela ekhuthaza ukwethenjelwa people. nokuzibophezela. INNOVATION Value-adding creativity and results IKHONO Ukwakha isimiso esivumela ukukhula oriented. Lead through excellence in LOKUQAMBA kwabantu abanamakhono. innovation. SINOBUNTU Caring. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. CUSTOMER A commitment to meet and strive to UKWANELISEKA Ukuzibophezela ukwenzela amakha- SATISFACTION exceed the needs of the receivers of KWAMAKHASIM- simende umsebenzi omuhle products and services. ENDE ngokuvelele nangokudlulele. EXCELLENCE Acknowledged by all for exceptional UBUHLE Ukuqhubeka ukulwela ukuba standards, performance and OBUVELELE ngophuma phambili ngokusebenza professionalism. ngendlela evelele nefaneleyo. 2
Agenda Time No Subject Responsibility / Subject Matter Expert 10H00 1 Opening and Welcome Shandy Singh 2mins 2 Adoption of Agenda & Declaration of Interest Shandy Singh 30mins 3 Scope of Enquiry Shandy Singh 30mins 4 Commercial Shandy Singh 30mins 5 Scope of Work / Technical Evaluation Criteria Allan Francis 10mins 6 Bill of Quantities Keegan Akkiah 15mins 7 Safety Requirements Andre Fredericks 15mins 8 SDL & I Requirements Lihle Mabini 15mins 9 Quality Requirements Denise Govindan 15mins 10 Environmental Requirements Belinda Hingle 15mins 11 General All 13 Closure Shandy Singh 3
Purpose of the Clarification Meeting • To assist Contractors with understanding the requirements in order that they may submit a responsive tender; • To ensure that the Contractors have access to information contained in this Presentation. This Presentation will serve as Minutes of the Meeting and will assist the Contractors when compiling the Tender Documents • Explains the necessity to accurately and clearly supply information such as email addresses, office telephone numbers, cell phone numbers and fax numbers. This will ensure tenderers are provided with feedback on their Tender submission timeously . • All clarifications and questions with answers, will be published on Eskom’s Tender Bulletin 4
Tender Enquiry Information • Enquiry Numbers : KZN0055/CS & KZN0056/CS • Tender Closing Date: 30 July 2020 at 10H00 • Contract Duration: 24 months for KZN0055/CS 18 months for KZN0056/CS LATE SUBMISSIONS WILL NOT BE ACCEPTED 5
Tender Enquiry Information cont …. Kindly use the following enquiry numbers when submitting your tender documents: 1. KZN0055/CS – The supply and installation of the 132kV Line between Mtubatuba Nseleni Substations (approx 42km’s), in the Empangeni Area of the KZN Operating Unit 2. KZN0056/CS - The supply and installation of the 132kV Line between Impala Nseleni Substations (approx 19km’s), in the Empangeni Area of the KZN Operating Unit Please submit your tender documents individually (i.e., KZN0055/CS – The supply and installation of the 132kV Line between Mtubatuba Nseleni Substations (approx 42 km’s), in the Empangeni Area of the KZN Operating Unit and KZN0056/CS - The supply and installation of the 132kV Line between Impala Nseleni Substations (approx 19 km’s), in the Empangeni Area of the KZN Operating Unit 6
Tender Enquiry Information cont…. Please note that, for all tender documents delivered to Eskom’s Tender Office, or placed into the Tender Box, you need to submit one (1) original plus one (1) complete hard copy of the original tender, to Eskom. 7
Tender Enquiry Information cont…. THE FOLLOWING DOCUMENTS MUST BE COMPLETED, SIGNED AND RETURNED: • Contractor Information • Declaration of Shareholding • Supplier Declaration of Interest • Non-Disclosure Agreement (NDA) • Section 37(2) Agreement Form • Declaration of Insurances • Supplier Evaluation Pack • Supplier Integrity Pact • SDL & I Targets • NEC3 Engineering and Construction Contract for KZN0055/CS and KZN0056/CS 8
Mandatory Requirements The following Mandatory Requirements must be submitted at tender closing: • Meet the eligibility criteria for a tenderer • Submit one (1) original plus one (1) hard copy of the original tender to Eskom • Submission of the mandatory commercial tender returnables as at stipulated deadlines. • Central Supplier Database (CSD) number (MAA………) • Contractors will need to provide proof that they have applied or currently have a CE CIDB grading of a Level 8CE PE and above at Tender Closing. • Minimum subcontracting requirement 20% 9
Mandatory Requirements cont… Tenderers shall submit the following Mandatory Returnables for B- BBEE Contribution: • EME’S valid Sworn Affidavit (DTI template) must be submitted and attested / signed by a Commissioner of Oaths; • QSE’s valid Sworn Affidavit (DTI template) must be submitted and attested / signed by a Commissioner of Oaths OR B-BBEE certificate from SANAS approved agency • LME’s valid and certified copy of a B -BBEE Certificate issued by a SANAS Accredited Verification Agent, or Note : Joint Ventures can only submit a Consolidated , Valid and Certified Copy of B-BBEE Certificate issued by a SANAS Accredited Verification Agency specific for this tender. 10
Mandatory Requirements cont… In addition to the B-BBEE Certificate, the following documents must also be submitted: • Tenderers shall submit certified copies of CIPC registration documents; • Certified Identity Document(s) of Company Shareholders or Members; • Certified copy of Shareholders certificate [for Pty (Ltd) entities]. Tenderers are required to subcontract a minimum of 20 % to: • EME or QSE entities at least 51% owned by Black People • EME or QSE entities at least 51% owned by Black Youth; • EME or QSE entities at least 51% owned by Black Women; • EME or QSE entities at least 51% owned by Black People with Disability; 11
Mandatory Requirements cont… Tenderers shall submit the following Mandatory Returnables for Subcontracting: • Sub-contracting agreement/s between Main Contractor and subcontractor/s. for construction activities only • Valid B-BBEE certificates/ valid affidavits of the sub-contractor/s. Potential areas for subcontracting Mechanical Machinery Operator Survey Geotechnical engineer/studies Concreting Steelwork Erection or Stringing Project Management Environmental Safety Officer TENDERERS WHO DO NOT MEET THE ABOVE MANDATORY REQUIREMENTS WILL RESULT IN THEIR TENDER NOT BEING EVALUATED FURTHER. 12
Functional Requirements Functionality Requirements - Technical It is a mandatory requirement that the technical returnable be contained within the technical section of the submission and the inclusion of any technical returnable in any other segment of the submission shall not be considered for assessment. Tenderers who do not meet the threshold for functionality scoring will be disqualified and not be evaluated further. The complete technical requirements for this tender is published on the National Treasury eTender Publication Portal, the CIDB Website and Eskom’s Tender Bulletin. Criteria Weighting Technical Evaluation Criteria 100 TOTAL 100 OVERALL MINIMUM THRESHOLD FOR QUALIFICATION 80% 13
Functional Requirements Technical Evaluation Criteria TECHNICAL EVALUATION CRITERIA REQUIREMENTS, REFER TO PART 3 – TECHNICAL REQUIREMENTS ..\..\Word\TENDER DOCS\PROJECTS\NEW PORTFOLIO\SUBTRANSMISSION\TRADITIONAL CONTRACTS - OPEN TENDER\MTUBATUBA NSELENI 132KV LINE (42km)\RE ISSUE\Part Three - Technical Requirements.pdf ..\..\Word\TENDER DOCS\PROJECTS\NEW PORTFOLIO\SUBTRANSMISSION\TRADITIONAL CONTRACTS - OPEN TENDER\IMPALA NSELENI 132 KV LINE (19km)\RE ISSUE\Part Three - Technical Requirements.pdf 14
Safety Contractual Requirements SHEQ Requirements Track Sub Actual score Ref. KPIs Comments mission Apply 1 or 0 Is the acknowledgement of Eskom's OHS rules and requirements form (Annexure B) signed by the Owner / 1 CEO / MD and 2 witnesses? OH&S Organogram (Approved by CEO/Director) 2 Occupational, Health and Safety Plan (OHS Plan) This must be relevant to the Scope of work, addressing the Eskom Health and Safety 3 Specification. To be signed off by the Owner / CEO / MD, this must also include COVID19 Plan and Procedures. Baseline Risk Assessment to be in line with the Scope of Work (include Driving & Next review date) & 4 COVID19 risk (Approved by CEO/Director) Valid Letter of Good Standing or equivalent, i.e. COID, RMA or FEMA, (Nature of Business to be applicable) The letter of good standing must state the relevant 5 services rendered by the company, e.g. Electrical related construction work in line with the Scope of Work applicable for this tender Health and Safety Policy- signed by the Owner / CEO or MD, 6 15
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