SUBMITTING THE QEP AND PREPARING FOR THE VISIT Charles A. Taylor, - - PDF document

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Southern A hern Associ sociation o ation of C Colleges a ges and S Schools

• ols

Comm mmissi ission

• n o
• n Colleges

eges

SUBMITTING THE QEP AND PREPARING FOR THE VISIT

Charles A. Taylor, Vice President, and Larry L. Earvin, Chief of Staff Southern Association of Colleges and Schools Commission on Colleges

AREAS OF EVALUATION

Principles of Accreditation Principles of Accreditation Standard 7.2

(Quality Enhancement Plan)

Old: Core Requirement 2.12 & Comprehensive Standard 3.3.2

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AREAS OF EVALUATION

Principles Principles of

• f Accreditation

ccreditation Stan Standard 7 7.2 2

(Q (Quality Enhancement Pl uality Enhancement Plan) an) There a e are e

5

Ba Basic Com Components AREAS OF EVALUATION The i institution itution has a s a Quality E ality Enhancement hancement Plan Plan that that

(a) has a (a) has a topi pic identi c identifi fied ed thr through ugh its ongoing, com its ongoing, comprehensiv rehensive e planni planning and ng and evaluati aluation

• n

pr processes; esses;

SOLICIT DIVERSE IDEAS

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AREAS OF EVALUATION The i institution itution has a s a Quality E ality Enhancement hancement Plan Plan that that

(b) has br (b) has broa

• ad-based supp

d suppor

• rt of

t of institutional constituencies; institutional constituencies;

INVOLVE YOUR CONSTITUENCIES AREAS OF EVALUATION The institution has a Quality Enhancement Plan that

(c) focuses on improving specific student learning

• utcomes and/or student

success;

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AREAS OF EVALUATION The institution has a Quality Enhancement Plan that

(d) commits resources to initiate, implement and complete the QEP; and

AREAS OF EVALUATION The institution has a Quality Enhancement Plan that

(e) includes a plan to assess achievement.

DEVELOPMENT & IMPLEMENTATION

• Look at your Institution’s

Planning Process

• Review your institution’s

Strategic Plan

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DEVELOPMENT & IMPLEMENTATION

“By providing detail on a specific component or subcomponent for the comprehensive planning and evaluation process, the institution can delve into more detail than would appear in Standard 7.1 (Institutional planning) on a topic the institution itself has identified as a priority.”

DEVELOPMENT & IMPLEMENTATION

• Good excuse for discussions about

student learning across the institution

• Is this the most important use of

time, energy, and resources right now?

DECIDE ASPECT OF THE TOPIC IS RIGHT FOR “YOUR” INSTITUTION

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DEVELOPMENT & IMPLEMENTATION

• Impact a significant student population
• Continue to engage various constituencies and

stakeholders

• Designed to play a central role in educational life
• f institution over at least next five years
• Establish a timeline. Think through sequences;

allow time for policy and procedure changes.

• Organize to implement

USE RESEARCH RESEARCH AND UNDERSTAND ALL SIDES OF THE TOPIC

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DEVELOPMENT & IMPLEMENTATION

• Document the Process !
• Keep good

Documentation/Minutes of Meetings, Decisions, Plans, etc.

• Start Early, and Use

IE Data & Results

DEVELOPMENT & IMPLEMENTATION

• Do: Identify personnel required for each

item on the timeline

• Do: Make sure important hiring actions are
• n the timeline
• Do: Plan for ‘picking up the slack” when

assigning tasks to existing employees

• Do: Account for personnel capabilities and

limitations

DEVELOPMENT & IMPLEMENTATION

• Don’t: Be unreasonable – too much work

piled on existing employees will raise questions about the college’s capacity to carry out the plan.

• Don’t: Leave faculty and front-line staff
• hanging. Make sure a clear “chain of

command” is established for the QEP

• Don’t: Forget to assign administrative

responsibilities (e.g., budget)

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EDUCATE YOUR CONSTITUENCIES

ON THE QEP ON THE QEP

23

• 5. Institution Planning
• 3. Focus on Improving …
• 4. Broad‐Based Support

HOW WILL YOUR INSTITUTION SUBMIT ITS QEP …

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FOCUS, FOCUS, FOCUS… QEP LEAD EVALUATOR QEP LEAD EVALUATOR

 IMPORTANT!! IMPORTANT!! IMPORTANT!!

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FOCUS, FOCUS, FOCUS… Institutions should submit the names and pertinent information for at least tw o persons to their Commission staff representative. When an institution submits nominations for the evaluator, it provides the following information to the Commission staff for each nominee at least three m onths before the on-site reaffirmation visit: FOCUS, FOCUS, FOCUS…

(1) Name and contact information (2) Title (3) Institution or organization (4) Experience and special

expertise and/ or resume

(5) Rationale for selection and

explanation of how the nominee’s expertise pertains to the QEP and its evaluation FOCUS, FOCUS, FOCUS…

SACSCOC Policy

THE QEP LEAD EVALUATOR: SELECTI ON AND ROLE

On SA On SACSCOC W CSCOC Web b Sit Site

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FOCUS, FOCUS, FOCUS…

Focused Report and QEP Mailed @ 6 w eeks before On-Site Reaffirm ation Com m ittee Visit

ON-SITE VISIT ON-SITE VISIT

• Initial institutional presentation
• Multiple conversations
• QEP team
• Faculty
• Students
• Other constituencies important for committee

to understand Day Two:- Major Emphasis on QEP Review (all day sessions)

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ON-SITE VISIT

• Initial institutional QEP

presentation !!

ON-SITE VISIT

• 1.
• 1. Institutional Process

itutional Process: has a topic identified through its ongoing, comprehensive planning and evaluation processes;

• 2.
• 2. Constit

tituencies encies: has broad-based support of institutional constituencies;

ON-SITE VISIT

• 3. Fo

Focus: focuses on improving specific student learning outcomes and/or student success;

• 4.
• 4. Re

Resources: commits resources to initiate, implement and complete the QEP;

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ON-SITE VISIT

• 5.
• 5. Asse

Assessment: includes a plan to assess achievement.

KEEP EVERYONE INVOLVED MANAGE THE PROCESS AND THE PEOPLE

39

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QUESTIONS?

SUBMITTING THE QEP AND PREPARING FOR THE VISIT

Charles A. Taylor, Vice President, and Larry L. Earvin, Chief of Staff Southern Association of Colleges and Schools Commission on Colleges

HAVE A GREAT DAY!