[PPT] - Steve Spender FIHE IEng Steve Spender FIHE IEng Highways Manager HQ PowerPoint Presentation

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Steve Spender FIHE IEng Steve Spender FIHE IEng

Highways Manager HQ Highways Manager HQ Hampshire County Council Hampshire County Council

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Hampshire County Council Hampshire County Council

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47 miles east/west, 47 miles east/west, 53 miles north/south 53 miles north/south Population 1.26 million Population 1.26 million 74 County Councillors 74 County Councillors 493 District Councillors 493 District Councillors 252 Parishes Councillors 252 Parishes Councillors

Hampshire County Council Hampshire County Council

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3 Area Offices & 1 HQ Office 3 Area Offices & 1 HQ Office 9 operational sub units 9 operational sub units A Term Maintenance A Term Maintenance Contractor provides the Contractor provides the majority of our maintenance majority of our maintenance works works Improvement projects Improvement projects… ….. .. Various Contractors on Various Contractors on framework contracts framework contracts

Hampshire County Highways Hampshire County Highways

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Number of highway staff Number of highway staff Assistant Director Assistant Director -

1

1 Heads of Highways Heads of Highways -

4

4 Highway Managers Highway Managers -

13

13 Highway Engineers Highway Engineers – – 37 37 Technical Staff Technical Staff -

102

102 Highway Support Staff Highway Support Staff -

32

32

Highway Staff Highway Staff

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Routine

Maintenance

TMA

Coordination

Highway &

NRSWA Inspections

Highway

Regulation

Claims

Management

Customer

Response (PEM)

WM & Weather

Emergency delivery

Searches
Arboriculture

Assistant Director (Highways, Traffic & Transport) Head of Strategic Transport Head of Highways North & East (B,H,R & EH) Head of Highways- HQ Head of Passenger Transport Head of Highways South (F,G,H &W)

THC Contract

Management

Asset

Management

HM Policy,

Standards & Technical Advice

Streetworks

and TMA

Planned

Maintenance Delivery (including Safety Engineering)

Customer

Relations

Winter

maintenance policy

Routine

Maintenance

TMA

Coordination

Highway &

NRSWA Inspections

Highway

Regulation

Claims

Management

Customer

Response (PEM)

WM & Weather

Emergency delivery

ITS Traffic

Signals

Routine

Maintenance

TMA

Coordination

Highway &

NRSWA Inspections

Highway

Regulation

Claims

Management

Customer

Response (PEM)

WM & Weather

Emergency delivery

Section

38s/DC

Street Lighting

PFI

Highway

Design

Structural

Design

Section 278s
Contract

Management

Land Surveys
Highways

Laboratory

Audit

Head of Highways West (NF, TV &E) Engineering Consultancy Business Unit

Transport/

Traffic Policy

Countywide

Transport Planning

Development

Control

Intervention

Developments

Capital

Programme Management

Funding
TfSH inc.

wider BRT

Traffic

Management

Road Safety
HTST –

Children’s Services

Adult Services

Transport

Rural

Transport

Community

Transport

Supported

Local Bus Services

PT Finance &

Contracts

PT

Infrastructure and information

Concessionary

fare Scheme

Highways Highways, Traffic & Transport Service Stream

, Traffic & Transport Service Stream Functions Functions

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Assets Managed with Detailed Inventories Assets Managed with Detailed Inventories

Carriageways

Carriageways – – 8,500km 8,500km

Footways

Footways – – 8,000 8,000 – – 10,000km* 10,000km*

Signs

Signs – – 96,000 96,000

Traffic Signal Installations

Traffic Signal Installations – – 409 409

Road Bridges

Road Bridges – – 1,500 1,500

Foot Bridges 600

Foot Bridges 600

Gullies (Drains)

Gullies (Drains) – – 190,000 190,000

Catch Pits and Soakaways

Catch Pits and Soakaways – – 30,000 30,000

Street Lights

Street Lights – – 118,000 118,000

Illuminated Signs

Illuminated Signs – – 16,000 16,000

* Comprehensive inventory being collected * Comprehensive inventory being collected

The Highway Asset The Highway Asset

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The Highway Asset The Highway Asset

Assets Managed with Limited Knowledge/Inventories Assets Managed with Limited Knowledge/Inventories

Ditches

Ditches

Underground Drainage (pipes and chambers)

Underground Drainage (pipes and chambers)

Other Drainage (Balancing Ponds, SUDS)

Other Drainage (Balancing Ponds, SUDS)

Verges, Shrub Beds and Trees

Verges, Shrub Beds and Trees

Retaining Walls

Retaining Walls

Slopes and Embankments

Slopes and Embankments

Coastal Defences

Coastal Defences

Carriageway Lining

Carriageway Lining

Cycleways

Cycleways

Traffic Calming Features

Traffic Calming Features

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Use of the Highway Asset Use of the Highway Asset

Over 650,000 people travel to work each day Over 650,000 people travel to work each day Over 200,000 young people go to schools or colleges Over 200,000 young people go to schools or colleges Over 750,000 people go shopping Over 750,000 people go shopping HGV HGV’ ’s travel approximately 1 million vehicle miles each day s travel approximately 1 million vehicle miles each day We also need to provide access to two major sea ports and We also need to provide access to two major sea ports and

ne major airport in Hampshire
ne major airport in Hampshire

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What is it worth? What is it worth?

The Gross Replacement Cost (GRC)* of our The Gross Replacement Cost (GRC)* of our Highway network is estimated at Highway network is estimated at £ £9.4 billion 9.4 billion The single biggest asset that Hampshire The single biggest asset that Hampshire County Council have responsibility for County Council have responsibility for

* GRC reference (CIPFA Code of Practice * GRC reference (CIPFA Code of Practice – – Transport and Infrastructure Transport and Infrastructure Assets) Assets)

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Operation & Management Operation & Management

How much money do we have? How much money do we have? 2011/12 Budget Settlement: 2011/12 Budget Settlement: Local Resources (Hampshire) Local Resources (Hampshire) -

£

£46,232,000 46,232,000 Central Government Funding (LTP) Central Government Funding (LTP) -

£

£22,980,000 22,980,000

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Capital Capital

Carriageway RS & Schemes

Carriageway RS & Schemes -

£

£15,550k 15,550k

Local Carriageway Patching

Local Carriageway Patching -

£

£1,442k 1,442k

Footway Patching & Schemes

Footway Patching & Schemes -

£

£3,692k 3,692k

Drainage Schemes & Structural

Drainage Schemes & Structural -

£

£4,033k 4,033k

A Roads Service Charge

A Roads Service Charge -

£

£1,265k 1,265k

Fees

Fees £ £2,416k 2,416k

Surface Dressing & Pre

Surface Dressing & Pre-

Patching

Patching -

£

£2,609k 2,609k

Footway Surface Dressing

Footway Surface Dressing -

£

£358k 358k

S/D Fees

S/D Fees -

£

£178k 178k £ £ 31,543k 31,543k

Budget Breakdown 2011/12 Budget Breakdown 2011/12 (1) (1)

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Budget Breakdown 2011/12 Budget Breakdown 2011/12 (2) (2)

Additional Capital Additional Capital

Structures

Structures -

£

£3,500k 3,500k

Various Capital Improvements

Various Capital Improvements -

£

£1,800k 1,800k

Misc

Misc -

£

£500k 500k £ £ 5,800k 5,800k Government Additional Funding Government Additional Funding: :

Structural Repairs

Structural Repairs -

£

£2,100k 2,100k

Resurfacing

Resurfacing -

£

£2,750k 2,750k

Surface Treatments

Surface Treatments -

£

£1,150k 1,150k

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Budget Breakdown 2011/12 Budget Breakdown 2011/12 (3) (3)

Revenue Revenue

Routine Structural

Routine Structural -

£

£4,500k 4,500k

Gully Cleansing

Gully Cleansing -

£

£2,000k 2,000k

Street Lighting

Street Lighting -

£

£9,000k 9,000k

Structures

Structures -

£

£720k 720k

Winter Maintenance

Winter Maintenance -

£

£4,200k 4,200k

Aids to Movement & TM

Aids to Movement & TM -

£

£5,000k 5,000k

Environmental

Environmental -

£

£4,400k 4,400k

Other Routine Maintenance

Other Routine Maintenance -

£

£2,000k 2,000k £ £31,820 31,820

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Working with Atkins & Opus an Asset

Working with Atkins & Opus an Asset Management Plan (HTAMP) was produced in 2005 Management Plan (HTAMP) was produced in 2005

HTAMP was appended to our LTP2 submission

HTAMP was appended to our LTP2 submission

5 Workshops were held to further develop AM in

5 Workshops were held to further develop AM in HCC HCC

Asset Representatives were identified and Asset

Asset Representatives were identified and Asset Reps Groups established Reps Groups established

Asset Management Planning Group established

Asset Management Planning Group established involving representatives from across the involving representatives from across the Department Department

Asset Management in Asset Management in Hampshire Hampshire

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What Makes up our Service? What Makes up our Service?

Safet y Technolog y Inspectio n Cooperatio n Standard s Public Asset Manageme nt Condition Coordinatio n Member s Co- location Winter Maintenanc e Planned Maintenanc e Mobility Reactive Maintenanc e Value for Money Collaboratio n Efficienc y Consisten cy Contract Manageme nt Cost Control Communicatio n Quality Perceptio n Leadershi p Professionalis m Clarity Statutory Functions Sustainabilit y Skilled Staff Trust Openness

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Influences on Service Delivery Influences on Service Delivery

Funding Risk Local Delivery Road Safety Environment Corporate Strategy Transportation Maintenance Forward Planning Community Needs

Asset Management Asset Management

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Asset Management Asset Management

Strategy Delivery

Customers needs
Aspirations
Strategic vision
Goals
Customers needs
Aspirations
Strategic vision
Goals
Safe Roads
Reliable journeys
Environmentally acceptable
Value for money & efficient

Maintain Operate Improve Asset

Management

Service Strategic links to service delivery

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Asset Management Asset Management

Asset Management Plan revisited in 2008 &

Asset Management Plan revisited in 2008 & Action Plan updated Action Plan updated

2009 Needs Based Budgeting Project started

2009 Needs Based Budgeting Project started in preparation for 2011/12 budget planning in preparation for 2011/12 budget planning

2010

2010 – – Work commenced on Asset Work commenced on Asset Management Policy & Strategy to replace Management Policy & Strategy to replace HTAMP HTAMP

2011/12 Budgets set using NBB principles

2011/12 Budgets set using NBB principles

Policy & Strategy Document Adopted by

Policy & Strategy Document Adopted by Executive Member June 2011 Executive Member June 2011

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Asset Management Asset Management

Asset Management Strategy Document Asset Management Strategy Document

Easy to understand by Elected Members &

Easy to understand by Elected Members & Officers Officers

Dynamic Document requiring annual review

Dynamic Document requiring annual review

10 pages plus appendices

10 pages plus appendices

Adopted as a key Policy document link to

Adopted as a key Policy document link to HCC HCC’ ’s Highway Maintenance Management s Highway Maintenance Management Plan (HMMP) Plan (HMMP)

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Asset Management Strategy Asset Management Strategy -

3.2 A key function of the asset management process is to understand the

spending needs of each asset group, component and activity against performance, aims and objectives. This means understanding funding needs to meet:

LTP objectives;
Delivery Planning
Performance Targets.

3.3 Inherent to this process is a need to understand the influence of budget decisions on customer satisfaction and delivery of the corporate priorities. Furthermore, the impact that investing on one asset component may have

n the overall performance of other asset components, as well as

the whole asset, is examined. To this end, a Needs Based Budgeting (NBB) approach has been developed and is being used.

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Asset Management Asset Management

Benefits of a robust Asset Management Strategy

Encourages engagement with other stakeholders, including Elected

Members, Senior Officers and the public;

Readiness to respond to changes resulting from climate change,

weather emergencies, contractors, resilience and finance,

Close working and integration of efforts with other parts of the

Council, including Corporate aims and objectives;

Improved delivery within budget constraints –

including procurement;

Efficiencies –

better ways of doing things, or improved service, enhancing performance in a challenging environment.

Improved understanding of customer aspirations and expectations;
To influence and focus on the better use of resources.

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Departmental Management Team Asset Management Team Asset Representative Groups and Asset Representatives Asset Management Planning Group (AMPG) HT&T Service Stream Board Traffic Manager Board Programme Mgt. Group Delivery (Term Highway Contractor, Local and Central Highway Teams)

Asset Management Structure Asset Management Structure

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A defined Policy and Strategy which links: A defined Policy and Strategy which links:

Legal obligations

Legal obligations

Corporate and Departmental Objectives

Corporate and Departmental Objectives

Asset Management objectives

Asset Management objectives

Key areas for development

Key areas for development

Clear budget and maintenance planning

Clear budget and maintenance planning

Asset Management Asset Management

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Key Objectives

Maintaining safety on the network.

Maintaining safety on the network.

Improving resilience.

Improving resilience.

Maintaining the value of the asset.

Maintaining the value of the asset.

Protecting the environment.

Protecting the environment.

Meeting people

Meeting people’ ’s expectations now and in the s expectations now and in the future. future.

Asset Management Asset Management

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Corporate and National Requirem ents

Ham pshire safe and secure for all Maxim ising w ell-being Enhancing our quality of place

Asset Managem ent Policy

Safe + well m aintained highways Reduce waste, m inim ise landfill Maxim ise safet y, efficiency & accessibilit y Protect fut ure prosperity

Asset Managem ent Strategy

Route Strategy Asset Groups NBB (LCP) Data Cust om ers Highway Managem ent System s(IT) Policy Docum ents HMMP Docum ents

Perform ance Managem ent Fram ew ork Strategy Brief Delivery Plan Enablers - Perform ance

(1.1.3 Asset Managem ent Planning) Develop the policy data + rout e strat egy GRC + DRC

Enablers - Delivery

HMMP (Maint enance Strategy) Legal Requirem ent Organisat ional Structure

Needs Based Budgeting ( NBB)

LoS Budget Risk Resources Data

Activity Planning Service Delivery ( Activities)

LoS Docum ents

LTP 3 Netw ork Planning Levels of Service

m inimum m anaged m anaged safety preservation enhancem ent Strat egy Docum ent s Delivery Plan Docum ents

Perform ance Managem ent Transport Policy Risk Criteria

Safety Environm ental Econom ic Legislative Cust om er focus

Asset Management Structure Asset Management Structure

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Asset Management Asset Management

For good asset management planning we need For good asset management planning we need to understand where we spend money & why? to understand where we spend money & why? This should be supported by robust data & This should be supported by robust data & information such as: information such as:

Financial information

Financial information

Inventories

Inventories

Asset information such as condition, age etc

Asset information such as condition, age etc

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How do we achieve this? How do we achieve this?

Data and information

Data and information – –

Inventories, Condition, Public Surveys etc.

Inventories, Condition, Public Surveys etc.

Budget Allocation Process

Budget Allocation Process – –

Needs Based Budgeting, Lifecycle Management

Needs Based Budgeting, Lifecycle Management

Investment Planning

Investment Planning

Targets and measures

Targets and measures – –

Relevant, Business/Service Related

Relevant, Business/Service Related

Asset Management Asset Management

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Data & Information Management Data & Information Management

Asset Inventories

Asset Inventories –

– What, where, how much, how old?

What, where, how much, how old?

Condition Surveys

Condition Surveys –

– Scanner, SCRIM, CVI, FNS,

Scanner, SCRIM, CVI, FNS, Inspections etc. Inspections etc.

Public Perception Surveys

Public Perception Surveys –

– Highway condition

Highway condition and highway service and highway service

Risk

Risk –

– Assessments, Prioritisation, Registers

Assessments, Prioritisation, Registers

Financial Information

Financial Information

Performance Information

Performance Information

Asset Management Asset Management

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Budget Allocation Process

Asset Management Asset Management

Needs Based Budgeting Needs Based Budgeting

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Asset Management Asset Management

Needs Based Budgeting requires Needs Based Budgeting requires:

Appropriate Asset Information (data)

Appropriate Asset Information (data)

Lifecycle Management Planning

Lifecycle Management Planning

Understanding of Levels of Service

Understanding of Levels of Service

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Tactical – Within an Asset Group

(resurface, surface dress, structural etc)

Strategic – Across Asset Groups

(Structures, Carriageways, Footways etc.)

Local – Scheme A or Scheme B

(local priority)

Asset Management Asset Management

Budget Allocation Budget Allocation

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Strategic Level Decisions Strategic Level Decisions

Strategic – Across Asset Groups

(Structures, Carriageways, Footways etc.)

Asset Management Asset Management

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Tactical Level Decisions Tactical Level Decisions

Tactical – Within an Asset Group

(resurface, surface dress, structural etc)

Asset Management Asset Management

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Local Level Decisions Local Level Decisions

Local – Scheme A or Scheme B

(local priority)

Asset Management Asset Management

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Scanner

Scanner

CVI

CVI

SCRIM

SCRIM

Deflectograph

Deflectograph

Historic schemes

Historic schemes

Flood risk

Flood risk

Route Strategies

Route Strategies To aid local decision making we provide each Highway unit To aid local decision making we provide each Highway unit with a work package which includes the following where it is with a work package which includes the following where it is available: available: Local Level Decisions

Asset Management Asset Management

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Local Level Decisions Local Level Decisions – – Deflectograph Deflectograph

Asset Management Asset Management

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Local Level Decisions Local Level Decisions – – SCRIM SCRIM

Asset Management Asset Management

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Local Level Decisions Local Level Decisions – – Flood Risk Flood Risk

Asset Management Asset Management

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Local Level Decisions Local Level Decisions – – Scanner Scanner

Asset Management Asset Management

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Local Level Decisions Local Level Decisions – – Flood & Scanner Flood & Scanner

Asset Management Asset Management

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Prioritisation Prioritisation tool which considers: tool which considers:

Condition

Condition –

– Scanner, local judgment, number of Scanner, local judgment, number of reactive repairs reactive repairs

Safety

Safety –

– KSI sites, claims received, skid resistance KSI sites, claims received, skid resistance

Reputation

Reputation –

– Feedback from Members and the public Feedback from Members and the public

Value for Money

Value for Money –

– Cost of repair, life of repair and Cost of repair, life of repair and improvement in condition achieve improvement in condition achieved d

Works Programming Works Programming

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Applying the Route Strategy Process Applying the Route Strategy Process

Completion of the NBB process

Completion of the NBB process

Collate all programming information

Collate all programming information Assess treatment decisions (lifecycle solution), Assess treatment decisions (lifecycle solution), route and location information route and location information

Re Re-

programme

programme

Works Programming Works Programming

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Benefits: Benefits:

Efficient/longer term solutions, reduced

Efficient/longer term solutions, reduced costs, minimal disruption to the public costs, minimal disruption to the public

Moving away from a

Moving away from a “ “worst first worst first” ” solution solution

Reducing the need for reactive

Reducing the need for reactive maintenance maintenance

Improved condition and resilience

Improved condition and resilience

Works Programming Works Programming

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Targets and Measures Targets and Measures

Departmental Measures Departmental Measures

To improve customer perception

To improve customer perception

To improve the resilience and condition of the network

To improve the resilience and condition of the network Delivery Plan Measures Delivery Plan Measures

Numerous aims and objectives which support the

Numerous aims and objectives which support the departmental measures including departmental measures including

Completing works programmes

Completing works programmes

Spending allocated budget

Spending allocated budget

Developing AM objectives

Developing AM objectives

Managing safety, routing and reactive programmes etc.

Managing safety, routing and reactive programmes etc.

Asset Management Asset Management

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Better knowledge of our assets: Better knowledge of our assets:

Data review

Data review -

business need, accessibility,

business need, accessibility, management of data, long term needs and management of data, long term needs and funding plans funding plans

Needs Based Budgeting

Needs Based Budgeting –

– maintaining and

maintaining and refining the strategic tool and developing the refining the strategic tool and developing the tactical and local tools to other asset areas tactical and local tools to other asset areas

Highway Management Systems

Highway Management Systems –

– systems

systems which support our business needs which support our business needs

Continual Review

Continual Review

Further Development Further Development

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