Stacey FrohnapfelHasson Chief Office of Prevention Services Bobbie - - PowerPoint PPT Presentation

stacey frohnapfel hasson
SMART_READER_LITE
LIVE PREVIEW

Stacey FrohnapfelHasson Chief Office of Prevention Services Bobbie - - PowerPoint PPT Presentation

12/13/2019 Stacey FrohnapfelHasson Chief Office of Prevention Services Bobbie J Boyer Deputy Director Office of Prevention Services 1 12/13/2019 Overview Process Overview Functionality Investments and Priorities


slide-1
SLIDE 1

12/13/2019 1

Stacey Frohnapfel‐Hasson

Chief Office of Prevention Services 

Bobbie J Boyer

Deputy Director Office of Prevention Services

slide-2
SLIDE 2

12/13/2019 2

Overview Process Functionality Next Steps

Investments and Priorities

Overview

  • RecoveryOhio
  • OhioMHAS and ODE
  • $18 million in state budget
  • K‐12 Prevention Education
  • Every student, every grade, every school

Acknowledgements

Recovery Ohio Director Alisha Nelson

  • Tia Moretti

OhioMHAS Director Lori Criss

  • Stacey Frohnapfel‐Hasson
  • Molly Stone
  • Valerie Leach
  • Clare Pettis
  • Dan Nieman

ODE Supt. Paolo DeMaria

  • Stephanie Siddens
  • Jennifer Vargo
  • Jill Jackson
  • Emily Eckert
slide-3
SLIDE 3

12/13/2019 3

Evidence‐informed prevention services

  • Community partnerships
  • Build Resiliency
  • Reduce Risk Factors

9

Programs and services are more effective when delivered within a best practices framework for school‐based prevention.

10

Framework should include:

  • School/community partnerships
  • Needs assessment process
  • Policy change and development
  • Full continuum of prevention programs and services

targeting specific risk and protective factors

  • Parent/caregiver services and involvement
  • Peer to peer support
  • Trauma‐informed practices
  • Early identification of trauma exposures and

behavioral health needs

  • Access to clinical treatment
  • Staff support and professional development
  • Social emotional learning integrated within all

academic instruction

Create a snapshot

Create

Identify priority needs

Identify

Assist with communicating

Assist

Inform investments for the future

Inform

Tell the story

Tell

Easy to complete

Easy

slide-4
SLIDE 4

12/13/2019 4

13

PREVENTION FOUNDATION REPORT INSTRUCTIONS ASSESSMENT PLAN OF ACTION

Initial Steps and Agreements

The Process

  • 1. Critical needs
  • 2. Strengths and capacities
  • 3. Priorities for growth
  • 4. Complete one per district
  • 5. Summary Reports
  • 6. Capability for buildings
  • 1. Engage School District

Superintendents

  • 2. Review K‐12 Prevention Education

Initiative opportunity

  • 3. Obtain commitments from each

district

  • 4. Document districts who decline

participation

  • 5. Identify lead contact person
slide-5
SLIDE 5

12/13/2019 5

17

Local school districts agree to:

  • 1. Participate in planning efforts
  • 2. Watch the Self‐Assessment Tool instructional webinar on Dec. 13,

2019 or view recording

  • 3. Complete the online Self‐Assessment and Plan of Action survey

tools during the timeframe of Dec. 13, 2019 – June 30, 2020

  • 4. Submit a brief online Implementation Report by July 30, 2020
  • 1. Identify lead person and team
  • 2. Review PDF Version
  • 3. Decide on building vs. district
  • 4. Determine who will complete

the tool

  • 5. Develop timeline

Structure: Moving Around: Types of Questions

Functionality Demo

Clare Pettis

Health Services Policy Specialist Office of Quality, Planning and Research

slide-6
SLIDE 6

12/13/2019 6

21

The data portals and other pages were created using survey software:

  • This is not a database, so some information will need to be entered

for each survey

  • If a web browser closes prior to saving or submitting the survey, you

will need to restart from the beginning

  • Once surveys have been submitted they cannot be changed
  • Upon survey submission submitted responses will be emailed to the

addresses you enter into the survey form

  • This email will be the only record that a school building or district

will have of their responses

22

The instruments can only be navigated using the survey buttons:

  • Not all pages have all buttons
  • Located at the bottom of the survey pages

Survey Navigation: Back/Next

  • Back/Next: Move forward and backward through the survey.
  • Use the Back and Next buttons at the bottom of the page, not the browser

navigation at the top.

  • If you accidentally use the browser navigation instead of survey navigation

and get this message don’t panic.

Survey Navigation: Reset and Print

  • Reset: Only useful if you want to change your answers or start over on a page.
  • Print: You many want to use this button at different times during the self‐

assessment completion process

  • Creates a printer friendly version of what you have completed
  • After the window pops up, just print like you would a normal web site or
  • ther document.
  • You will need to use your printer options to determine how much of the

printer friendly versions to print (e.g. current page, or the whole document).

slide-7
SLIDE 7

12/13/2019 7

Survey Navigation: Save (not on all surveys)

  • Save: Allows you to email a link containing the survey responses you’ve

completed up to the point you click the “Save” button.

  • Very helpful if you need to pause completion of a survey for a significant amount of time

Survey Navigation: Submit

  • Submit: Sends your complete survey to OhioMHAS. Your responses will be

available to your ADAMH Board and you will get an email with your completed responses.

  • Only available on the last page
  • Use this when you are sure your responses are ready and your district or

school building has completed the Self‐Assessment

  • If you hit the submit button too early, you will need to redo the entire Self‐

Assessment

  • Closing your browser prior to clicking on the “Save” or “Submit” buttons

will delete your responses. Please use the “Save” button to email yourself a link to continue later.

Primary Data Portal

Portal for Boards

slide-8
SLIDE 8

12/13/2019 8

29

Board Representative complete sign up by January 15th:

  • OhioMHAS will send out usernames and passwords by January 22nd
  • Email will include instructions for accessing online portal and a

detailed user guide for accessing and understanding reports

  • Representatives will be able to view information entered by

Districts within their ADAMH Board area

Representative Online Portal Access Sign Up

Notify OhioMHAS that a District Opted Out

Online Portal Login Screen https://qprdata.mha.ohio.gov/snapwebhost

slide-9
SLIDE 9

12/13/2019 9

Forgotten Password Reset Primary Data Portal School District or School Building Portal

PDF Versions of Self‐Assessments and Supporting Documentation

Self‐Assessment for Districts (double click on image to open) Self‐Assessment for School Buildings (double click on image to open) Prevention Foundations and Definitions Background and Instructions

slide-10
SLIDE 10

12/13/2019 10

Self‐Assessment Instructions Self‐Assessment Instructions (Cont.)

NOT IN PLACE FEW SOME MOST ALL Example: River School District has 120 school buildings and nearly 50 have student peer to peer

  • groups. River School District would respond that “Some” of their buildings have peer to peer groups.

Self‐Assessment Instructions (Cont.) Self‐Assessment Instructions (Cont.)

Example 2: River High School Building has 4 grade levels and all 4 use data to identify student needs. River High School would respond that “All” of their grade levels use data to identify student needs. NOT IN PLACE FEW SOME MOST ALL

slide-11
SLIDE 11

12/13/2019 11

41

After you click submit an email will be sent with the Self‐Assessment Responses:

  • From: K‐12 Prevention Education Initiative
  • Email should arrive within a few minutes to all email addresses you

entered correctly

  • It will contain your responses to all questions: free text, rating scales

and yes/no

Analysis: Planning: Reporting

Using the Information

43

School districts will complete the online plan of action survey tool describing the following:

  • 1. What needs are being addressed by the program/strategy
  • 2. What populations (grade levels, high risk descriptions, buildings, etc.)

are being served

  • 3. What strategies/programs are implemented
  • 4. Where and when the program/strategy occurs
  • 5. How the school will benefit from the program/strategy

School District or School Building Portal

slide-12
SLIDE 12

12/13/2019 12

Plan of Action

Plan of Action for Districts (double click on image to open PFD) Plan of Action for School Buildings (double click on image to open PDF)

Plan of Action (Cont.)

47

Implementation Report must be completed by July 31st, indicating:

  • Which schools received funding
  • How funds were used
  • Which grades benefited from the investments
  • How many children were impacted
  • Future planning and sustainability efforts

School District or School Building Portal

slide-13
SLIDE 13

12/13/2019 13

Implementation Report

Implementation Report High School Example

Implementation Report (Cont.)

Implementation Report (Cont.)

52

Webinar announcement released

  • Nov. 8

Informational webinar ‐ongoing technical assistance begins 19 Nov., 1:00 PM Letter of Intent due to MHAS‐ OPWGRANTS@mh a.ohio.gov Dec 9., 5:00 PM Target for first half

  • f funding

allocation pushed to ADAMH Boards Dec. Self‐Assessment Tool webinar

  • Dec. 13, 11:00 AM

Self‐Assessment Tool goes live

  • Dec. 13

Rolling acceptance of Self‐ Assessment and Plan of Action

  • Jan. 13 – June 30 2020

Implementation Report Due July 31 2020

slide-14
SLIDE 14

12/13/2019 14

53

Next Steps

  • 1. OhioMHAS will send webinar handouts and a link to webinar

recording.

  • 2. Information will be added to the K‐12 Prevention Education

webpage Resources

  • https://mha.ohio.gov/Schools‐and‐Communities/Educators/K‐12‐

Prevention‐Education‐Initiative

  • https://mha.ohio.gov/Schools‐and‐Communities/Funding‐Opportunities

QUESTIONS

K‐12 Prevention Education Leads Program Lead: Molly Stone, Program Administrator molly.stone@mha.ohio.gov Fiscal Lead: Daniel Schreiber, Financial Management daniel.schreiber@mha.ohio.gov Office of Prevention Services Deputy Director: Bobbie Boyer bobbie.boyer@mha.ohio.gov Chief: Stacey Frohnapfel‐Hasson Stacey stacey.frohnapfel@mha.ohio.gov