SSSP STUDENT EQUITY BSI Integration IMPORT A NT INFO Deadline: - - PowerPoint PPT Presentation
SSSP STUDENT EQUITY BSI Integration IMPORT A NT INFO Deadline: December 1 , 2017 01 Integrated plan will cover two years. Budget plan to reflect 2017-18 allocations 02 Integrated fiscal reports required on an annual basis 03 Programmatic
Integration
IMPORTANT INFO
Deadline: December 1 , 2017
01
Integrated plan will cover two years. Budget plan to reflect 2017-18 allocations
02
Integrated fiscal reports required on an annual basis
03
Programmatic & student outcome data collected via existing MIS reporting
04
Align integrated plan with college and district strategic plans/education master plans
05 INTEGRATION PART I
NEW TOOLS, SUPPORT W/ DATA ANALYSIS
Access & completion for basic skills Workforce and CTE Transfer level courses
DATA-DRIVEN PLANNING
Grounded in data Look at existing data Previous plans Statewide data Data collected from colleges
INTEGRATION PART I
DATA ANALYSIS, GOAL DEVELOPMENT
Goals for the general population and for identified student groups, disaggregated by gender Activities designed to address disproportionate impact Analyze data for the following student groups and, if appropriate, develop subgroupspecific goals: current or former foster youth, students with disabilities, low-income students, veterans, American Indian or Alaskan Native, Asian students, black or African American, Hispanic or Latino, Native Hawaiian or other Pacific Islander, white, some other race, and more than one race.
DATA ANALYSIS, GOAL DEVELOPMENT (CONT'D)
Success rates for students with basic skills needs using Basic Skills Cohort Tracker data that show: (1) The number of students successfully transitioning to college-level mathematics and English courses, and (2) The time it takes students to successfully transition to college-level mathematics and English courses.
DATA TO INFORM PLANNING:
Trends for incoming students related to engagement in (1) orientation (2) assessment (3) education planning # of students on academic or progress probation, referred to follow up interventions or services and successfully moved from probation # of non-credit CDCP certificates awarded Non-credit course success data # of students who transition from non- credit to credit
PROGRAM GOALS & PLANNING
PREVIOUS ACCOMPLISHMENTS 2015-2016 Planning Cycle
INTEGRATION PART II
OVERALL SUCCESS OR LACK THEREOF? Success attribution TIME TO ASSESS Previous program efforts List progress made Goals outlined in 2015-2016 SSSP, SE, BSI ID ONE GOAL FROM 2015-2016 Intersects SSSP, Student Equity, BSI Describe integration activities Integration goals required for 2017-2019 SIGNIFICANT GAINS A strategy or activity Student completion or closing achievement gaps
FUTURE PLANS
INTEGRATED SS GOALS
EXAMPLES
Basic skills completion Closing achievement gaps Success rates in degree, certificate, and transfer attainment ID of support for at risk Collab with HS districts, workforce, community partners Improved non-credit SS
Select 5 integrated goals
Completed by June 30, 2019 Outcomes based
INTEGRATION
connect across programs
Activities
Steps to implement
Integration of matriculation, instruction, and student support to accomplish student success goals? Coordination across student-equity related categorical programs. Questions on non-credit Professional development plans How to evaluate progress toward meeting student success goals - analyze milestones, momentum points, indicators,
INTEGRATION
Coordination of efforts for SSSP, Student Equity, BSI, with other colleges to achieve student success goals
Budget Plan Executive Summary Student Equity Goals for required group Resources Budgeted Student Equity Funding for 2014-15, 2015-16, 2016-17
STA CEY GRA H A M WILLIA MS
MESA INTEGRATION PRESENTATION
2016-17 Expenditure Guidelines Basic Skills, Student Equity, and Student Success and Support Program
HIGHLIGHTS:
REASONABLE AND JUSTIFIABLE “Reasonable” means expenditures are prudent and every effort is made to utilize funds efficiently. “Justifiable” means expenditures are consistent with goals and activities related to BSI, SE and SSSP. Colleges are strongly urged to develop policies and procedures to document and justify program expenditures. ULTIMATE RESPONSIBILITY BSI, SSSP and SE will be included in the District Audit Manual with the expectation that district-contracted auditors annually review expenditures. Audits may also be conducted by the California Bureau of State Audits, the Chancellor's Office, or other government agencies with a lawful interest in the expenditure of funds. ***We will have two years to spend 2016-17 allocation.
NON-ALLOWABLE EXPENDITURES
1. Gifts -- funds may not be used for gifts or monetary awards of any kind. Expenditures for a public purpose are not considered a gift of public funds; such expenditures must be coordinated with financial aid departments and be within a student’s cost of attendance. 2. Stipends for Students -- funds may not be used to pay stipends to students for participation in program or classroom activities. 3. Political Contributions -- funds may not be used to pay for political contributions. 4. Courses -- funds may not be used to pay for the delivery of courses that generate full time equivalent students (FTES). 5. Supplanting -- Any funds spent on these programs should supplement, not replace, general or state categorical (restricted) district funds expended on similar program activities prior to the availability of program funding. This restriction applies to categorical programs and any other federal, state, and county programs. **Decisions for each expenditure must be made locally according to program objectives and activities, in addition to the “reasonable and justifiable” criteria outlined above.
DISCOVER
What is planning process and structure? Who’s involved? What resources are needed? IP Tools: Lit Review Self-AssessmentIMPLEMENT
Time for Action Hire, Allocate, Purchase, Install, etc. Integration of Other Departments IP Tools: Templates for tracking progressREPORT
Make evaluation results public IP Tools: Reporting Tools DashboardsConceptual Model of Integrated Planning EVALUATE
Evaluate progress towardsDEVELOP
Goals, Objectives, Measurable Objectives, Strategies, Priorities IP Tools: Logic Model Process Improvement Guide Templates Determine milestones during development process to assess how the process is going. Develop process to address “unknowns” DATA NEEDED: Institutional Data External Scans Other Institutional PlansMission and Vision
Sudden opportunities (i.e., new funding streams) and challenges or obstacles (i.e., as budget reductions) can happen anytime during the life of a plan. An integrated planning process provides the structure to evaluate these “unknowns” and how they relate to the plans and processes already that have been established. Separate processes might need to be developed to address opportunities vs. challenges.v4 for PLN 10-22-16
DISCOVER
DISCOVER – This is an important but often overlooked component of an integrated planning process. The discovery phase allows a college to take a step back and evaluate how planning is done. Review the current situation at your college and ask key questions:
IP Resources Examples
Accreditation Remember to properly document this work; it will be important evidence for accreditation.
Integration:
key plans (i.e., BSI, SSSP, SEP, Technology, Budget, Facilities, etc.) integrated? If not, why and how can integration be improved?
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DEVELOP
DEVELOP – The development of the plan is the main focus of this component
Key questions:
an Environmental Scan been conducted?
Opportunities/ Sudden Challenges or Obstacles)
measurable objectives will be implemented, evaluated and reported. IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
between this plan and
plans?
between the plans, are institution set standards consistent among them?
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IMPLEMENT
IMPLEMENT - This is the time for action, when the goals, objectives and strategies of the plan are operationalized. Key questions
affect other college operations?
departments (i.e., HR, IT, etc.)?
prioritization? IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
plans - can implementation be more streamlined/ effective/ efficient by combining efforts and resources between the plans?
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EVALUATE
EVALUATE – It is important to evaluate the progress towards goals on a regular basis, at least annually, but more frequently if
slight modifications of objectives and strategies. Key questions:
IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
plans – is there a common evaluation tool
plans?
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REPORT
REPORT - Once the evaluation is complete, it is important to share the results broadly. Key questions:
website, or they are being presented and discussed at meetings?
understand? IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
results reported for the different institutional plans?
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SUDDEN OPPORTUNITIES - Sudden opportunities (i.e., new funding streams) can happen anytime during the life of a plan. An integrated planning process provides the structure to evaluate these “unknowns” and how they relate to the plans and processes already that have been established. Key questions:
college should take advantage of an opportunity that may present itself outside of the regular planning cycle?
IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
plans – how will pursuing or ignoring this sudden opportunity impact them?
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SUDDEN CHALLENGES or OBSTACLES Sudden challenges or obstacles (i.e., as budget reductions) can happen anytime during the life of a plan. An integrated planning process provides the structure to evaluate these “unknowns” and how they relate to the plans and processes already that have been established. Key questions:
IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
plans – how does this sudden challenge or
v4 for PLN 10-22-16
Mission and Vision
MISSION AND VISION – The mission and vision statements should be central to the planning process and all other processes at the
be reviewed on a regular basis. Key questions:
statement?
IP Resources Examples
Accreditation
Remember to properly document this work; it will be important evidence for accreditation.
Integration:
college’s Mission and Vision statements?
departments, etc. support the college’s mission in visible ways?
v4 for PLN 10-22-16
MORE ON INTEGRATION
2017-2019 Integrated Plan: Basic Skills Initiative, Student Equity, and Student Success & Support Program Previous accomplishments Focus on questions 1 &2 Future Planning Focus on question 3
mesaintegration@gmail.com
Innovative Practice Funding Request
For submission of Plan
BSI|SSSP|SE Integration Planning Workgroup Meeting Attend CCCCSSAA Integration Through Action Conference Participate in Budget Webinar MARCH APRIL BSI|SSSP|SE Integration Planning Workgroup Meeting MAY BSI|SSSP|SE Campus-wide Integration Planning Meeting JUNE, JULY, & AUGUST Summer Workgroup Writing Sessions
For submission of Plan (cont'd.)
Present draft of plan at Student Success & Equity Committee Meeting SEPTEMBER OCTOBER Vet plan with participatory groups and other committees Continue writing/editing NOVEMBER Present to President’s Cabinet Submit Plan to District by November 27, 2017 DECEMBER College/CE Plans presented to Board. Submitted to State on December 15, 2017
DE V E LOPME N T|IMPLE ME N TATION | E V ALUATION | RE PORTIN G & DISCOV E RY WILL TAKE PLACE TH ROUGH OUT TH E ACADE MIC YE AR.
Integration