South Wales Police Ray Forsey Head of Fleet The Real Benefits of - - PowerPoint PPT Presentation

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Ray Forsey Head of Fleet South Wales Police The Real Benefits of Telematics

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Once Upon A Time

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Current Fleet

BMW X5 ARV Mercedes Vito Caged Van Ford Focus (Dog Vehicle) Mobile Police Station

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Problem with SWP Fleet 2009

• Mission – “To Keep the Force

Moving”

• 13 Million miles p.a – 10 times

around the world per week.

• £7 million budget
• Vehicle Provision – Ageing

Fleet with increasing demand for more vehicles.

• Vehicle utilisation – Response

capability across the force 24/7 using 866 vehicles

• 3 Workshops – 40 staff
• Fit for purpose vehicles – A

Diverse fleet not fully standardised 866 Vehicles (including regional) comprising 621 Cars - Hatchbacks, Saloons MPV‟s 195 Vans - Panel, small car derived vans 35 Motorcycles – marked & covert 15 Heavy Goods – Specialist vehicles e.g. mobile police stations, or horse boxes

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Analysis Fleet Expenditure

13% 65% 23%

Employee costs Vehicle Costs Capital vehicle replacement & Sales

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The Solution iR3+Business Process

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What is iR3+ Telematics?

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• The system will capture the driver ID and by swiping, you are

certifying that the vehicle has been checked and is roadworthy.

• Data transmitted from the vehicle will include: officer/staff details

and a full record of the journey and driving manner e.g. speed and direction.

• 98% compliance of officers swiping the Dallas keys since „go live‟

Driver Identifcation

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Vehicle Location

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Detailed view

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Impact - What has been delivered

762 - Vehicles 2012-2013 Cars – 542 Vans - 184 Motorcycles – 23 Heavy Goods - 13

Budget Cash 2009 (£) 2013 (£) Fuel Purchases 2,064,000 2,016,000 Direct Employees 895,554 775,236 Transport 1,868,186 1,850,621 Capital Purchase 2,035,190 1,764,000 6,862,930 6,405,857 Staff Levels 39.7 FTE 33.7 FTE 20% reduction 95 fewer vehicles

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Fleet structure

Fleet Manager

Workshop Manager Moy Road 372 vehicles

1x leading hand 6x mechanics 1x mobile mechanic 1x storekeeper 3x garage attendants 1x apprentice

Business Support Officer

2.7 FTE x clerical assistants

Workshop Manager HQ 390 vehicles

1x leading hand 6x mechanics 1x mobile mechanic 1x storekeeper 3x garage attendants 1x apprentice

19.5% REDUCTION IN STAFF SINCE 2009

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Realised Benefits - Vehicle Hire Reduction

• 2012/13 realised a 63% reduction in the vehicle hire

costs (£153,000) compared to the 2009 baseline totalling £412,000.

2009/10 2010/11 2011/12 2012/13 Q1 99,000 74,000 24,000 49,000 Q2 86,000 81,000 39,000 27,000 Q3 104,000 83,000 45,000 38,000 Q4 123,000 91,000 58,000 39,000 Year End 412,000 329,000 166,000 153,000

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Realised Benefits - Accident figures

200 400 600 800 2009/10 2010/11 2011/12 2012/13

• 21.6%
• 20.7%
• 41.8% less

than baseline 736 577 583 428

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Realised Benefits - Fuel Usage

Savings (litres) from 2009 baseline 2010/11 13,847 2011/12 183,634 2012/13 55,904 Cumulative total 253,385

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Realised Benefits – Cash Savings

Savings - £ Year 1 - 2010/11 841,000 Year 2 - 2011/12 695,000 Year 3 - 2012/13 767,000 To Date 2,303,000 Year 4 - 2013/14 500,000 Year 5 - 2014/15 500,000 Total 3,303,000

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Summary of Delivery and Success

• 20% Reduction in Fleet and Fleet Staffing
• Reduced Fleet Costs –Fuel, Maintenance
• Reduced Accidents
• Reduced Capital Expenditure
• Savings Exceeded Investment
• Fit For Purpose Affordable Modern Fleet

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Ray Forsey Head of Fleet South Wales Police