slides Prof. Dr. Omar bin Yaakob Marine Technology Centre - - PowerPoint PPT Presentation

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Guidelines for creating effective slides

• Prof. Dr. Omar bin Yaakob

Marine Technology Centre Universiti Teknologi Malaysia

• mar@fkm.utm.my

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The Slides should..

• Enhance Understanding
• Guide Audience
• Support Claims/Show Evidence

Used Poorly…A Distraction…Ineffective Presentation

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• Make it simple.
• Make it clear.
• Don’t let the technology dominate the
• presentation. You want the audience to

remember the quality of your research, not your beautiful PowerPoint.

Guiding Principles

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• What will you cover, what can be

eliminated?

• How much detail do you need?
• Remember, your time and your audience’s

attention are limited. For any part of your presentation, ask yourself “Is this slide very important?”, “ Do I need to put this in?”, “How does it relate to the previous and next slide?”, “Why should this be put here and not there?”

Get Organised

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• Do not use slide transition
• Use animation only when necessary to

emphasis a point.

• There is no need to ‘selak sikit sikit’ i.e.

line by line animation.

• Do not use hyperlinks except very

necessary

Transitions, animations and hyperlinks

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• When making slides, use a light

background and dark letters, or light text

• n a dark background.
• Use a big enough font. Use 20-32 points.

Make sure slides are readable Remember Contrast & Font Size

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• Stick to plain/simple backgrounds.

Fancy formatsare more appropriate for business or kindergartenpresentations.

• Avoid cute clip arts

Format for Scientific Presentations

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• Stick to a maximum of two READABLE

typefaces.

• Do not use fancy fonts like Comic sans or

Lucida

• Limit the use of color.
• Pick a style and stick with it.
• Keep it short, especially titles.
• Leave empty space.

General Format Rules

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• Be brief, straight to the point
• Don’t include every word you will say.
• Limit to one idea per slide.
• Rule of six! Preferably, No more than six

words per line and six lines per slide.

General Format Rules (cont)

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• Make data/results the focus of your

presentation.

• Don’t try to include all data— if necessary

use handouts for detailed information or refer audience to a Web site.

• Use color or special effects sparingly and

consistently.

Presenting Data

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• 1. Where it comes from.
• 2. What is it about, describe briefly the curves
• r data, explain the collumn and rows or x

and y axes and legend

• 3. What are the main/significant/relevant

finding/information/results/data/trend.

• 4. What next? Or so what? i.e. what do you

want to do with the main/significant/ relevant finding/information/results/ data/trend? Give time for your audience to absorb

When Presenting Graphs or Tables

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• Thesis/research presentation is telling a

story, there is a plot, scheme, big

• picture. (Same as written thesis)
• Make sure there is connection between
• ne slide and the next.
• Use signposts along the way.

Do not loose the plot

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• Practice! Recruit a friendly and

constructively critical audience.

• Recruit a grammar expert.
• Show your presentation to someone

who knows nothing about your field. Do they get what you want to say? Final Steps

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• How big is the hall where you will be

speaking?

• How much time will you be given?
• What time of day is your talk?
• This will determine your slides

numbers, font size, colours, etc.

Logistics

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• Ask what you will be given and what you

must bring with you.

• Consider all equipment you will need—
• Internet connection
• Computer (can you use your computer?

Can their computer run your video?

• Microphone
• Software
• Pointer

Equipment Needs

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• Consider what could go wrong and plan

accordingly.

• Always have a backup (thumbdrive,email

your presentation to yourself, use Dropbox, Gdrive)

• Arrive early, load and test. Remember some

computers may not be able to play your Powerpoint or video versions.

Disaster Planning

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• Keep it simple.
• Don’t let the technology dominate your

message.

• Rule of six.
• Cover your important points.

Remember!

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Thank You