Silver Firs II Silver Firs II Homeowner s Association s - - PowerPoint PPT Presentation

Silver Firs II Silver Firs II Homeowner Homeowner’ ’s Association s Association

Annual Homeowner Annual Homeowner’ ’s Meeting s Meeting October 24, 2005 October 24, 2005

Agenda Agenda

Announcem ents Announcem ents Proof of Notice of m eeting Proof of Notice of m eeting I ntroductions I ntroductions Announcem ent of Quorum ( 4 0 % of m em bers entitled to vote) Announcem ent of Quorum ( 4 0 % of m em bers entitled to vote) State of the Association State of the Association Reports of Com m ittees Reports of Com m ittees – – Com m unications Com m ittee Com m unications Com m ittee – – Operations Com m ittee Operations Com m ittee – – Landscape Com m ittee Landscape Com m ittee – – Rules Com m ittee/ Architectural Control Com m ittee Rules Com m ittee/ Architectural Control Com m ittee – – Finance Com m ittee Finance Com m ittee

• Review of current status

Review of current status

• 2 0 0 5 Operating budget presentation & ratification vote

2 0 0 5 Operating budget presentation & ratification vote

Election of Board of Directors Election of Board of Directors

• Nom inations from the floor

Nom inations from the floor

• I ntroduction of candidates

I ntroduction of candidates

• Election

Election

T T-

• Mobile Request to add cell phone antenna to existing pow er line

Mobile Request to add cell phone antenna to existing pow er line tow er tow er Question and Answ er Period Question and Answ er Period Adjournm ent Adjournm ent

Passing of John Elliott Passing of John Elliott

• John Elliott passed away on March 30, 2005

John Elliott passed away on March 30, 2005

– – Well respected in the community Well respected in the community – – Great leader with an eye for detail Great leader with an eye for detail – – Cared about everything he did and everyone he Cared about everything he did and everyone he was involved with was involved with

• Plan to install a park bench and plaque in

Plan to install a park bench and plaque in his honor. his honor.

State of the Association State of the Association

• The Association is financially stable.

The Association is financially stable.

• The reserve fund has been under

The reserve fund has been under-

• funded

funded since its inception, but with the on since its inception, but with the on-

• going

going savings we savings we’ ’re able to generate plus the re able to generate plus the volunteers who help with projects save us all volunteers who help with projects save us all money. money.

• We

We’ ’ve made improvements to the ve made improvements to the neighborhood and more is planned for the neighborhood and more is planned for the near future. near future.

Negatives Negatives

• Graffiti clean

Graffiti clean-

• up

up

Positives Positives

• New sign colors in all neighborhoods

New sign colors in all neighborhoods

• New Playground

New Playground

• New

New “ “Post No Bills Post No Bills” ” signs on all mail signs on all mail hutches to discourage flyer posting. All hutches to discourage flyer posting. All current advertisements removed current advertisements removed

Challenges for 2006 Challenges for 2006

• Continue to encouraging Volunteerism

Continue to encouraging Volunteerism

• Continue to Improve Compliance with

Continue to Improve Compliance with CC&Rs CC&Rs

• Reducing Delinquent Accounts

Reducing Delinquent Accounts

• Continuing to cut Administrative Costs

Continuing to cut Administrative Costs

• Increasing Reserve Contribution

Increasing Reserve Contribution

• Maintaining Assets & Improving Amenities

Maintaining Assets & Improving Amenities

Communications Communications Committee Report Committee Report

Peter Truss Peter Truss – – President & President & Communications Committee Director Communications Committee Director

What Happened in Communications What Happened in Communications this past year? this past year?

• Revised

Revised “ “New Homeowner New Homeowner” ” Packet. Entitled

• Packet. Entitled

“ “A Guide to Living in Silver Firs II A Guide to Living in Silver Firs II” ”

• ID Theft Prevention Seminar held on 10/10

ID Theft Prevention Seminar held on 10/10

• Website updated regularly

Website updated regularly

• Semi

Semi-

• Annual Garage Sales

Annual Garage Sales Advertised/Promoted Advertised/Promoted

Website Website

• www.silverfirs2.org

www.silverfirs2.org

– – Official website Official website – – All Association information is available All Association information is available

• Meeting Reports & Minutes

Meeting Reports & Minutes

• Rules & Regulations

Rules & Regulations

• Calendar of Events & Meetings

Calendar of Events & Meetings

• What

What’ ’s New s New

• New Lost and Found (On classified Ad page)

New Lost and Found (On classified Ad page)

• Coming Soon (hopefully)

Coming Soon (hopefully)– – Website Sponsors with discounts Website Sponsors with discounts

– – We do NOT have a message board We do NOT have a message board

Semi Semi-

• Annual Garage Sales

Annual Garage Sales

• May & September

May & September

– – Posted ad in Everett Tribune (Spring) Posted ad in Everett Tribune (Spring) – – Sent out press releases to all area print media Sent out press releases to all area print media

• Mentioned in Seattle Times, Seattle P.I., Everett

Mentioned in Seattle Times, Seattle P.I., Everett Herald, Mill Creek View Herald, Mill Creek View

– – Website, Banners in neighborhood Website, Banners in neighborhood – – Coordinated with Silver Firs I Coordinated with Silver Firs I

Locking Type Mailbox Offer Locking Type Mailbox Offer

• Exclusive discount available

Exclusive discount available only to Silver Firs II

• nly to Silver Firs II

residents residents is $99 including shipping right to your is $99 including shipping right to your

• doorstep. (This is a $45 savings over the standard
• doorstep. (This is a $45 savings over the standard

retail price of $129 plus shipping of $15) retail price of $129 plus shipping of $15)

Locking Mailbox Locking Mailbox

• As of 10/1/05, 92 homeowner

As of 10/1/05, 92 homeowner’ ’s have taken s have taken advantage of the new $99 price. 109 have advantage of the new $99 price. 109 have

• rdered the locking mailbox all together.
• rdered the locking mailbox all together.
• That

That’ ’s 12% of the Association. s 12% of the Association.

• No expiration date for the offer. Order direct

No expiration date for the offer. Order direct at any time. at any time.

Communications Communications

• A new version of the Welcome Packet titled

A new version of the Welcome Packet titled “ “A Guide to Living in SF II A Guide to Living in SF II” ” was published in was published in August 2005. August 2005.

• It is available in Adobe pdf format on the

It is available in Adobe pdf format on the website for all homeowners and distributed website for all homeowners and distributed as part of the new homeowner mailing from as part of the new homeowner mailing from CWD. CWD.

Communications Communications

• An I.D. Theft Prevention Seminar was held

An I.D. Theft Prevention Seminar was held

• n October 10
• n October 10th

th here in the school library.

here in the school library.

• Our thanks go out to Detective Scott Slagle

Our thanks go out to Detective Scott Slagle

• f the Snohomish County Sheriffs Office and
• f the Snohomish County Sheriffs Office and

Pembridge resident for putting on this 1 hour Pembridge resident for putting on this 1 hour free seminar. free seminar.

Landscape and Operations Landscape and Operations

Debby Smith Debby Smith Vice President Vice President Silver Firs II HOA Silver Firs II HOA

Landscape Landscape

• Trees

Trees

– – Dangerous tree requests now as Dangerous tree requests now as needed (not waiting) needed (not waiting) – – Thanks to Twila Schamer for leading Thanks to Twila Schamer for leading this group this group

• Water usage (irrigation$) down

Water usage (irrigation$) down >30% from last year >30% from last year

• Total Landscape contract up the end

Total Landscape contract up the end

• f the year
• f the year
• Requests for additional landscaping

Requests for additional landscaping

• Tree replacement program needed

Tree replacement program needed

• Volunteers needed for committee

Volunteers needed for committee

Operations Operations

• Vandalism acts

Vandalism acts

– – Soccer sign Soccer sign – – Graffiti Graffiti – – Sign lighting Sign lighting – – Fence destruction Fence destruction

• Mondo pond spillway

Mondo pond spillway cleanup order cleanup order

• New! Tot Lot

New! Tot Lot

“Mondo Pond”

New Tot Lot Construction! New Tot Lot Construction!

Many thanks to the volunteers who made Many thanks to the volunteers who made this happen!! this happen!!

• Scott and Lottie Klepfer

Scott and Lottie Klepfer

• Twila and Chris Schamer (and family)

Twila and Chris Schamer (and family)

• Steve and Dana Hendricks

Steve and Dana Hendricks

• Michael Bitz

Michael Bitz

• Tim Judge

Tim Judge

• Paul Andrzejewski

Paul Andrzejewski

• Steve Clinko

Steve Clinko

• Donna and Benj Guzman

Donna and Benj Guzman

• Jeff Purdy

Jeff Purdy

• Brian Kokesh

Brian Kokesh

• Diana Dallal

Diana Dallal

• Gini Sorgen

Gini Sorgen

• Don Christopher

Don Christopher

• Charlie Hartshorn

Charlie Hartshorn

• Sloan Rogers

Sloan Rogers

• Peter Truss

Peter Truss

• ……

……..did I miss anyone? ..did I miss anyone?

New Playground New Playground

• We

We’ ’ve upgraded the playground at corner of Puget Park ve upgraded the playground at corner of Puget Park Drive & 148th Street SE Drive & 148th Street SE – – paid for by Reserves paid for by Reserves

– – New playground equipment New playground equipment – – New style rubber play New style rubber play-

• chips (never need replenishing)

chips (never need replenishing)

• Bug & Termite alternative to wood

Bug & Termite alternative to wood

• Allergy free alternative to wood

Allergy free alternative to wood

• Will not grow mold or fungus

Will not grow mold or fungus

• Extremely clean to work with and play in

Extremely clean to work with and play in

• Safest playground material on the market

Safest playground material on the market

• Color is fade resistant (will look fresh year after year)

Color is fade resistant (will look fresh year after year)

• Nontoxic & environmentally friendly

Nontoxic & environmentally friendly

The First Two Days The First Two Days

The Third Day The Third Day

The Finished Product The Finished Product…… ……. .

Volunteers Needed! Volunteers Needed!

• Landscape Committee

Landscape Committee

– – Landscape requests Landscape requests – – Work with Total Landscape Work with Total Landscape – – Tree replanting Tree replanting

• Operations Committee

Operations Committee

– – Electricians? Electricians? – – General maintenance General maintenance

Rules / ACC Committee Rules / ACC Committee Report Report

Dana Eng Dana Eng – – Board Secretary & Board Secretary & Rules Committee Director Rules Committee Director

SF II 2005 Rules Violations Summary SF II 2005 Rules Violations Summary

• Total of 66 Complaints/Investigations opened to date this year (Same as last year)

– 5 Architectural Complaints

• Paint Color Approvals
• Paint Maintenance
• Shed Approvals
• Siding Approvals
• Deck Approvals
• Fence Approvals

– 14 Landscape Complaints

• Yard Maintenance
• Retaining Wall Approvals
• Tree Cutting in Common Area

– 11 Land Usage Complaints

• Inoperable Vehicles
• Garbage Cans
• Property Garbage
• Barking Dogs
• Illegal Home Businesses
• Noise

– 24 Vehicle Complaints

• Illegal Boat/RV/Trailer/Car/Truck Parking

– 12 Basketball Hoops Complaints

• Illegally located on Sidewalk/Driveway

2006 Rules Committee Goals 2006 Rules Committee Goals

• Increase homeowner awareness of Association Rules and

Increase homeowner awareness of Association Rules and Guidelines through improved communication: Guidelines through improved communication:

– – Written (Flyers, Annual Homeowners Packets, Mailings, etc.) Written (Flyers, Annual Homeowners Packets, Mailings, etc.) – – Electronic (E Electronic (E-

• mail)

mail) – – Personal (Word of mouth by phone or in person) Personal (Word of mouth by phone or in person)

• Reduce costs of Rule Enforcement activities:

Reduce costs of Rule Enforcement activities:

– – Improved Communication (Rule and Guideline awareness) Improved Communication (Rule and Guideline awareness) – – Improved understanding and application of Snohomish County Laws Improved understanding and application of Snohomish County Laws and Ordinances regarding issues such as: and Ordinances regarding issues such as:

• On street parking (Cars, RV

On street parking (Cars, RV’ ’s, Boats, etc.) s, Boats, etc.)

• Greenbelt (NGPA) usage

Greenbelt (NGPA) usage

• Homeowner Land Usage Rules

Homeowner Land Usage Rules

– – Recruit and utilize more volunteer services Recruit and utilize more volunteer services – – Streamline Rule Enforcement Processes where possible Streamline Rule Enforcement Processes where possible

• Continue to support the fair and consistent application of all r

Continue to support the fair and consistent application of all rules ules and guidelines to all homeowners. and guidelines to all homeowners.

• Solicit and incorporate homeowner feedback whenever possible.

Solicit and incorporate homeowner feedback whenever possible.

• Develop and Implement a

Develop and Implement a “ “Welcome To the Neighborhood Welcome To the Neighborhood” ” program for new homeowners. program for new homeowners.

Architectural Control Committee Architectural Control Committee

Leonard Ross Leonard Ross – – Board Member Board Member-

• At

At-

• Large

Large & ACC Committee Director & ACC Committee Director

Architectural Control Committee Architectural Control Committee

6 6 30 30 36 36 2004 2004 4* (2) 4* (2) Denied Denied 57* (59) 57* (59) Approved Approved 61 61 Requests Requests 2005 2005

• Leonard and the ACC have been kept busy

Leonard and the ACC have been kept busy this year this year

* 2 were re-submitted and approved

Architectural Control Architectural Control

4 4 57 57 61 61 Total Total

2 2 2 2 Satellite Dish Satellite Dish 1 (because it was in 1 (because it was in common area) common area) 1 1 2 2 Playset Structures Playset Structures 1 1 5 5 6 6 Fences Fences 8 8 8 8 Landscape/Tree Removal Landscape/Tree Removal 1 1 1 1 Air Conditioning Air Conditioning 1 1 1 1 Cement Driveway Widening Cement Driveway Widening 1 1 1 1 Screen Door Screen Door 1 1 1 1 Window Replacement Window Replacement 3 3 3 3 Sheds Sheds 3 3 3 3 Decks Decks 2 were denied but 2 were denied but approved with alternate approved with alternate submitted scheme submitted scheme 28 28 30 30 Exterior Paint Exterior Paint 1 1 1 1 Deck Cover Deck Cover 2 2 2 2 2 2nd

nd Story Additions

Story Additions

Denied Denied Approved Approved Received Received ACC Requests ACC Requests

Alternate Roofing Products Alternate Roofing Products

• The ACC is considering roofing alternatives to

The ACC is considering roofing alternatives to wood shingles. wood shingles.

• Sample boards of the products we decided upon

Sample boards of the products we decided upon are located in the back of the Library. are located in the back of the Library.

• Selected were:

Selected were:

– – Elk Ashford Domain in Elk Ashford Domain in BrownCastle BrownCastle, Stonehenge & , Stonehenge & Ravenswood Ravenswood – – and the Landmark TL in the Shenandoah, and the Landmark TL in the Shenandoah, Weatheredwood Weatheredwood & "gray". & "gray".

• Comments welcome after the meeting

Comments welcome after the meeting

Finance Report Finance Report

Bill Duncan Bill Duncan -

• Treasurer

Treasurer

“Mondo Pond” Dam inspection by County $800 – Annual Fee Special Case Rules Violation $5,000 – lot has been assessed Backflow assembly replacement $1,700 Vandalism Thornbury solar light smashed, graffiti, concrete cap removed from pillar by entry sign, entry lights moved / broken, two smashed basketball backboards, blown up mail box hutch, soccer field driving $1,000+ Canterbury Trail Repair wash out from heavy rains $1,700 Estimated Total $10,200

Unplanned Expenses Unplanned Expenses

Street Light Billing Change Street Light Billing Change

• PUD just changed their billing system.

PUD just changed their billing system. This system will This system will allow the money that would have gone to electricity to allow allow the money that would have gone to electricity to allow for a larger contribution to the reserves fund (which has for a larger contribution to the reserves fund (which has been under been under-

• funded since its inception).

funded since its inception).

• The Reserve fund is dedicated for fences, entry signs, tot

The Reserve fund is dedicated for fences, entry signs, tot lots, trails, mailbox stands, asphalt, tennis court, and sport lots, trails, mailbox stands, asphalt, tennis court, and sport court resurfacing etc. court resurfacing etc.

• The reserve study that was done estimated a much higher

The reserve study that was done estimated a much higher contribution necessary than the current assessment level contribution necessary than the current assessment level allows for. allows for. As the assessments can only be raised 5%, we As the assessments can only be raised 5%, we will always be under the recommended levels. will always be under the recommended levels. This extra This extra money will at least help build this fund. The more savings money will at least help build this fund. The more savings we can create, the more we can build up the reserve fund we can create, the more we can build up the reserve fund to help maintain our community assets. to help maintain our community assets.

Realized Savings Realized Savings

Refund for streetlights this year - $5,000 (putting into reserves)

– The change in billing for streetlights from the association to homeowners allows for larger Reserves contributions for the future ($12,000 approx this year). Next year approx $21,600, which will help to bring the reserves into a healthier status. Reserves were under-funded in the past.

Puget Park Dr & 148th Street Tot lot replacement – Volunteers providing free labor allowed us to save approx. $6,000 in labor expenses 2 Board members repairing the fence by trail ($200+ Est.) $130 saved on backflow testing by having the water district align all the tests at the same time vs. the previous scattered tests throughout the year. Group discount. This will apply to us every year.

Community Dues Comparison per year Community Dues Comparison per year

$100.84 $100.84 $235 $235 $300 $300 $300 $300 $255 $255 2006 2006 5% 5% $96 $96 Silver Firs Silver Firs $196 $196 $300 $300 $275 $275 $243 $243 2005 2005 17% 17% The Falls The Falls

• Gold Creek 2A

Gold Creek 2A 9% 9% Mill Creek Community Association Mill Creek Community Association 5% 5% Silver Firs II Silver Firs II Increase Increase Community Community

Election to Board of Directors Election to Board of Directors

Election to Board of Directors Election to Board of Directors

• There are currently 3 positions open for election.

There are currently 3 positions open for election.

– – Re Re-

• election of Leonard Ross

election of Leonard Ross – – Taking names of interest from the floor Taking names of interest from the floor

T T-

• Mobile

Mobile

• T

T-

• Mobile has made a request to rent

Mobile has made a request to rent “ “air space air space” ” of

• f

a common area currently occupied by Seattle City a common area currently occupied by Seattle City Light power line towers. Light power line towers.

• T

T-

• Mobile would pay Silver Firs II $5K+ per year

Mobile would pay Silver Firs II $5K+ per year ($4K+ after taxes) to install a cell phone antenna ($4K+ after taxes) to install a cell phone antenna

• n top of an existing power line tower.
• n top of an existing power line tower.
• These funds would go into the Reserve Fund to

These funds would go into the Reserve Fund to boost the currently under boost the currently under-

• funded fund.

funded fund.

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Questions and Answers Questions and Answers

Thank you for taking an active part in YOUR Association by joining us today. Volunteers are needed and welcomed Be a part of the Board or any Committee