[PPT] - Shaping the Future of Forestry Commission England The way forward PowerPoint Presentation

SLIDE 1

Shaping the Future of Forestry Commission England

The way forward to 2015 Presentation for all staff 23rd May 2011

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2 DRAFT V8 - Shaping our Future – May 2011

Reduction in Defra

funding by 25% by 2014/15

Stopping the use of

land sales as means to balance the books (currently £8m per annum)

Change what the

Forestry Commission delivers and how it is delivered to reflect the Government’s new policies and approach.

The SR10 Challenge

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3 Shaping our Future – The Way Forward - May 2011

Our Initial Response

Cannot continue with small

incremental changes – significant reform is essential so that we remain fit for purpose

Launched staff consultation on 2nd

February

Extended at the request of the FCTU
Consultation closed on 1st April

and we have now revised proposals in light of feedback and

ther work
Consultation on Shared Services

and England Corporate Functions is still to begin.

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4 Shaping our Future – The Way Forward - May 2011

Please Remember!

FC is a successful organisation, delivering a wide

range of benefits – but we are facing unprecedented change

Our settlement with Defra requires us to reduce our

resources budget by 25%

We need to re-shape our organisation so that we

are fit for the future - your input has helped us to improve our plans – thank you

We encourage your ongoing participation in shaping
ur new ways of working
We appreciate everyone's ongoing hard work and

your commitment to our values.

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5 Shaping our Future – The Way Forward - May 2011

Why We Are Here

Today is to present to all staff and FCTU:
Revised plans following consultation
Updated Staff Protocol
Headline Implementation Plan
These build on the presentation given in February

and feedback to the consultation

Seek to confirm as much detail as we can do at

this stage

Further changes will follow once:
Further work is completed, and
After the Shared Services and Corporate Functions

consultation

We may need to make some changes earlier than

we currently anticipate

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6 Shaping our Future – The Way Forward - May 2011

Staff Consultation Feedback

An excellent response to the consultation
Over 500 responses from individuals, teams and the

Trade Unions

88% from individuals
12% from groups
67% from Forest Enterprise staff
26% from Forest Services staff
7% from others
We have made a number of significant changes as

a result

Further detailed suggestions will be incorporated

as part of the detail of the implementation plans.

SLIDE 7

FC England Overview

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8 Shaping our Future – The Way Forward - May 2011

Our Vision – a reminder

By April 2015 the Forestry

Commission in England has evolved in its scale, remit and approach, to lead the delivery of Government policy for trees, woods and forests, whilst achieving deficit reduction funding targets and to be resilient so as to continue to be able to deliver into the future.

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9 Shaping our Future – The Way Forward - May 2011

New Policy Priorities

We will focus on:
Protection: protecting the woodland resource and increasing its

resilience, for example, to pests, diseases and the impact of climate change

Improvement: improving the woodland resource to enhance

benefits including biodiversity, landscape quality and a range of

ther ecosystem services
Expansion: Promote and incentivise the planting and natural

regeneration of trees, woods and forests of the right type in the right place

We will deliver this by:
Empowerment and Engagement: empowering and enabling

people to engage with trees, woods and forests, so that they can determine the benefits that they wish to see delivered

Economic Activity: promoting a competitive, thriving and

resilient forestry sector alongside a wide range of private sector business partners.

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10 Shaping our Future – The Way Forward - May 2011

England Structure and Senior Staff*

Director General Chief Executive Director of Forest Services Head of FS Delivery Head of Woodland Expansion and National Expertise Head of Sustainable Forest Management Director of Forest Enterprise Head of Sustainable Land Management Head of Estates Head of Recreation and Public Affairs

Create two teams of Forest Services

and Forest Enterprise

Look to take advantage of

efficiencies from sharing services and/or offices

Looking to make all possible savings

and efficiency gains to minimise staff losses.

Integrated senior management

structure with combined Director General and Director England post

Clearer support and single

point of contact for Westminster

* Includes Senior Staff Group, and Pay Band 1s with a national role and excludes England Corporate Functions and other reporting responsibilities, in England or elsewhere

SLIDE 11

The Way Forward for Forest Services

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12 DRAFT V8 - Shaping our Future – May 2011

Move to a 5-area structure each led by an Area Director

and based on amalgamated regional boundaries

Delivery and partnership / expertise teams based within

these areas and with a greater lead in sub-national or national roles

Woodland Officers (numbers maintained) with refreshed

roles to reflect the new delivery framework and based locally to reflect their working areas

Administrative teams primarily organised in hubs and

managed from the national office. Some additional work is required before a final conclusion.

Forest Services Summary 1

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13 DRAFT V8 - Shaping our Future – May 2011

A national expertise team organised around ecosystem

services and with greater distribution of expert roles to local teams and recognition and use of the expertise within local teams

Combined Strategic Development Team in the national
ffice supporting the whole of FS (national and local

delivery).

A single Management Board consisting of 4 senior

Forest Services posts with representation from local delivery teams from an Area Director on a rotating basis

Proposals may need some adaptation when the

Independent Forestry Panel has reported and Ministers have responded.

Forest Services Summary 2

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14 DRAFT V8 - Shaping our Future – May 2011

Our approach remains consistent with the consultation

document as a high proportion of our activities are:

statutory duties
existing or new programmes endorsed by Ministers and
directly reflecting FC’s own delivery framework or
ensuring technical expertise at the local and national levels
focusing on doing things differently – e.g. different ways of

administering grants and others delivering for us

or doing less e.g. reduced manner
But responds to consultation feedback e.g.:
further work on implementing admin hubs
using existing regional boundaries
respecting the Midlands as an entity
Providing northern representation.

Our Approach

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15 Shaping our Future – The Way Forward - May 2011

Main Structures – Local Areas

A refined 5 area structure, each led by a PB2 Area

Director (one change of Main office from Delamere to Penrith – with EA and NE)

Reflect and combine existing regional boundaries
Delivery and Partnership / local expertise teams

based within those areas, with some lead expertise roles

Woodland officers (numbers maintained) with

refreshed roles based locally to reflect their working areas

Management Structures in areas reflecting

reasonable spans of control

Administrative teams primarily organised in hubs

and managed from the national office.

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16 Shaping our Future – The Way Forward - May 2011

New Forest Services Areas

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17 Shaping our Future – The Way Forward - May 2011

FS Areas and Offices

Area Main office and Administrative Hubs (at 14/15) Offices in which Administration of Forest Services will cease by 14/15 National

Bristol

South West

Exeter on Defra site or at FE Buller’s Hill as

co-located office

Exeter Administrative Hub
Coleford
Mamhead

South East, London and Chilterns

Alice Holt co-located with Forest Research
London sub-office co-located with Defra
Alice Holt Administrative Hub
Wendover
Bedgebury

East and East Midlands

Santon Downham co-located with FE
Santon Downham Administrative Hub
Sherwood
Market Rasen
Tangham
Fineshade

Yorkshire and North East

York co-located with FE, Defra and NE
York Administrative Hub
Rothbury
Hamsterley
Wheldrake (May 2011)

North West and West Midlands

Penrith . Main office – co-located with EA

and NE

Worcester Administrative Hub
Peil Wyke
Delamere
Ludlow

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18 Shaping our Future – The Way Forward - May 2011

Staff Numbers

FTE Totals Payband FY 2010/11 FY 2014/15 FTEs in 2014/15 as % of FTEs in 2010/11 Reduction in number of FTE from 2010/11 to 2014/15 SSG 1 1.00 1.00 100% 0.00 PB1 4.00 3.00 75% 1.00 PB2 17.00 12.00 71% 5.00 PB3 26.17 22.00 84% 4.17 PB4 30.23 26.00 86% 5.23 PB5 19.91 16.50 83% 3.41 PB5 (Ops) 45.53 46.00 101% (+0.47) PB6a 2.75 0.00 0% 2.75 PB6b 63.59 45 69% 18.59 PB7 0.36 0.00 0.36 Totals 210.55 171.59 81% 38.96

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19 Shaping our Future – The Way Forward - May 2011

Main Structures – National Office

National Expertise Team based on

ecosystem services with greater distribution of expertise roles to local teams

Sustainable Forest Management Team
Strategic Development Team supporting all

FS national and local delivery

Single Management Board (4 senior FS posts,

with rotating Area Director representation).

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20 Shaping our Future – The Way Forward - May 2011

Forest Services Management Board

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21 Shaping our Future – The Way Forward - May 2011

Forest Services Delivery

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22 Shaping our Future – The Way Forward - May 2011

National Expertise

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23 Shaping our Future – The Way Forward - May 2011

Sustainable Forest Management

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24 Shaping our Future – The Way Forward - May 2011

Strategic Development

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25 Shaping our Future – The Way Forward - May 2011

Structure
Administration balance between admin hubs and main offices

(to conclude by Sept 11)

further consider admin capacity beyond current G&R workload

assessment

Processes for ensuring continued good customer care

incorporated in implementation

Some decisions delegated to local managers, e.g.
Details of staff locations and FJPs
Hot-desks for teams etc
Normal business plan changes.

Areas of Further Work

SLIDE 26

The Way Forward for Forest Enterprise

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27 Shaping our Future – The Way Forward - May 2011

Move to 6 Forest Districts, but a modified structure

following consultation

Beat structures remain at the heart of the proposals
No changes to previously proposed main or sub-offices
Maintain an additional management unit (as currently)

for Westonbirt (with head of unit having a role in all tree collections)

Include staff required to manage total current area of

the FC Estate.

Summary 1

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28 Shaping our Future – The Way Forward - May 2011

Summary 2

Civil Engineering to remain as a National functional unit
Incoming work from Business units/shared services not

yet included

Proposals may need some adaptation when the

Independent Forestry Panel has reported and Ministers have responded.

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29 Shaping our Future – The Way Forward - May 2011

A modified structure of 6 Forest Districts
Replace proposal to create a ‘Moors & Lakes’ FD & a

reduced ‘Kielder FD’ with two FDs comprised of:

North England - all existing Kielder FD + Bowland and

Cumbria parts of NW England FD

Yorkshire – based on North York Moors FD existing

boundaries

Move Savernake into West England District
Minor alterations to other proposed boundaries:
Warwickshire woods from Central to West
South Bedfordshire woods from Central to East

Forest Districts

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30 Shaping our Future – The Way Forward - May 2011

Six Districts and Westonbirt

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31 Shaping our Future – The Way Forward - May 2011

FE Structure and Senior Staff

Director FEE SSG1* SFLM PB1* H&M PB2 Civil Engineering PB2 Planning and Environment PB2* Estates PB1* Finance PB2* RPA PB1* Tourism & Leisure PB2*

*FEEMB Member

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32 Shaping our Future – The Way Forward - May 2011

National Office
Main Office at Bristol (shared with Forest Services etc)
Sub Office at York (shared with Forest Services)
Forest Districts
Three levels of office
Main FD Office (FMD, most senior team and admin)
Sub Office (PB4 or above and probably some admin)
Beat Office (PB5 and generally no admin)

Offices

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33 Shaping our Future – The Way Forward - May 2011

Management Unit Main Office

Sub-Offices
Beat Offices

Office Closures National Bristol

York (new office with Forest Services)
Clifton Moor

North Bellingham

Grizedale
Spadeadam
Gisburn
Hamsterley
Whinlatter and Peil Wyke
Rothbury
Dunsop Bridge

Yorkshire Pickering

None
None

Central Sherwood

Cannock
Delamere
Fineshade
Market Rasen
Bamford or Rosliston
Bourne Wood
Silverstone
Bentley

East Santon Downham

Bedgebury
Tangham
Wendover
Thames Chase
None

South Lyndhurst

Farnham (Alice Holt or Bucks Horn Oak)
Micheldever
Eartham
Wareham
None

West Coleford

Haldon
Ludlow
Wyre
Savernake
Halwill
Quantocks
Dunmere or Cardinham
Bellever

Westonbirt Westonbirt

None
None

Forest Districts

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34 Shaping our Future – The Way Forward - May 2011

10/11 baseline: 872 (full time equivalent - FTE)
Staff number in Consultation proposal = 617 FTE
Following consultation staff number has been revised to

661 FTE. Revised proposal includes:

Retain beat-level staff to enable management of all current estate

area,

provision of a small number of additional specialist posts to provide

capacity for future development,

responses to Consultation comments on individual posts,
correction of anomalies and errors in previous proposed structure,
Staff numbers in some activities remain subject to
ngoing Projects:
Admin, Wildlife, Learning, Retail.

Staff Proposals

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35 Shaping our Future – The Way Forward - May 2011

Some changes have been made to Pay Bands, including

for FMDs, following feedback and further analysis of job roles, to better reflect existing arrangements and provide more consistency

Job titles have been rationalised from 122 to 86
Contracts of employment and shift and working patterns

have been reviewed for RPA staff. New draft standard contracts are being prepared to reflect typical working arrangements for consultation with the FCTU

Staff savings will contribute up to half of the required

financial improvement. Significant cash programme savings or income improvements will also be required.

Staff Proposals

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36 Shaping our Future – The Way Forward - May 2011

FTE Totals Payband FY 2010/11 FY 2014/15 % of 2010/11 Reduction in number of FTE from 2010/11 to 2014/15 SSG 1/1A 2.00 1.00 50% 1.00 PB1 4.00 6.00 150% (+2.00) PB2 15.8 9.00 57% 6.80 PB3 25.4 28.00 110% (+2.60) PB4 67.45 47.9 71% 19.55 PB5 (Ops and non Ops) 163.84 127.6 78% 36.24 PB6a (Ops and non Ops) 271.05 218.2 81% 52.85 PB6b 287.97 212.50 74% 75.47 PB7 35.10 11.00 31% 24.1 Totals 872.61 661.2 76% 211.41

Staff Numbers

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37 Shaping our Future – The Way Forward - May 2011

FE National Office

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38 Shaping our Future – The Way Forward - May 2011

North Forest District

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39 Shaping our Future – The Way Forward - May 2011

Yorkshire Forest District

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40 Shaping our Future – The Way Forward - May 2011

Central Forest District

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41 Shaping our Future – The Way Forward - May 2011

West Forest District

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42 Shaping our Future – The Way Forward - May 2011

East Forest District

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43 Shaping our Future – The Way Forward - May 2011

South Forest District

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44 Shaping our Future – The Way Forward - May 2011

Westonbirt Arboretum

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45 Shaping our Future – The Way Forward - May 2011

Priority Projects

Forest District Administration – quantifying and
rganising support required for new FD

structures

Wildlife Management – moving to a mixed

delivery model

Learning – moving out of direct delivery
Retail – moving out of direct delivery

New Projects (following Consultation)

Review of Procedures
Built Estate

Activities Projects

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46 Shaping our Future – The Way Forward - May 2011

Priority Projects (major staff implications)

Project Teams established from across the business
Reporting by end of September
Projects will make use of the detailed consultation

responses

Change in some activities is complex and requires

development of new models. Need to get this right.

Proposals will be subject to separate further

consultation

Wildlife and Admin projects do not include PB5 staff

who are already shown in the new structures

Numbers for PB6 and PB7 staff shown in the

structures are from the original consultation proposal and are subject to change when the projects report

Project plans will be made available.

Activities Projects

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47 Shaping our Future – The Way Forward - May 2011

Other projects will support changes required in
ther areas, e.g. – forest management,

community woodlands

These will be timed to run over the Spending

Review period

We will need to continue to develop new ways of

working:

To live within our resources
To meet Government expectations on localism, Big

Society and appropriate levels of engagement for public bodies.

New Ways of working

SLIDE 48

Staffing Protocol

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49 Shaping our Future – The Way Forward - May 2011

rethink over categories in Staffing Protocol
defining what we mean by unchanged and new

jobs

minimising impact on people/mobility where

we can

revamp of assimilation arrangements
consultation with FCTU over principles re pools
f redundancy.

Outcome from Consultation....

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50 Shaping our Future – The Way Forward - May 2011

Staffing Protocol Changes

Three revised categories
Category 1 - Unchanged or minor changed posts
Category 2 - New Posts
Category 3 - Downgrading of posts
Revised protocol helps define what these are
Identify any posts that are ‘downgraded’.

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51 Shaping our Future – The Way Forward - May 2011

Why these categories?

Feedback and advice that we need different

approaches

'Selecting out'
Need to use our redundancy matrix to 'select' people

'out' when we have more people than posts

'Selecting in'
We need to use a ring-fenced 'selection' process to

select people 'in' where we have new jobs.

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52 Shaping our Future – The Way Forward - May 2011

Posts – Categories 1, 2 and 3

Redundancy matrix applied where required

Category 1 Posts Unchanged jobs Posts retained – people with existing experience, skills and competencies.

Assimilation to post Ring-fenced internal competition (at same substantive PB)

Category 2 Posts New jobs Need to fill with right people with right experience, skills and competencies

Appointment to post Further ring-fenced competition (s) then suitable alternative employment sought GB FC pool CS Vacs etc Redundancy

Category 3 Posts Downgraded jobs Options for existing post holder

voluntary downgrade
r
apply for new post

Phase 1 – Assimilation - “Selecting Out” Phase 2 – Appointment – “Selecting In”

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53 Shaping our Future – The Way Forward - May 2011

VEE first - June 2011
Assimilation arrangements - Phase 1
Posts in categories 1 & 3 dealt with first
Where there are more people than posts,

redundancy matrix applies

PB 1, 2 & specialist posts - National

assimilation

PB3 and below - Geographic assimilation, in

line with newly defined boundaries for FS and

FE. Some roles may be pooled across both

areas and possibly FR, i.e. admin roles.

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54 Shaping our Future – The Way Forward - May 2011

Assimilation arrangements - Phase 2

Deals with posts in category 2
Ring-fenced paper selection process applies

first

Appointments made top down
Staff who don't have posts need to apply
This includes those staff selected out in Phase 1.

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55 Shaping our Future – The Way Forward - May 2011

Surplus Staff

Staff who are unsuccessful in securing a post

remain 'at risk' of redundancy during phases 1 and 2

Staff only declared surplus and in the wider

GBFC redeployment pool once phases 1 & 2 exhausted.

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56 Shaping our Future – The Way Forward - May 2011

Implementation

Can only assimilate posts where structure has

been determined

The process will take time - top downwards
We may need to make some changes earlier

than we currently anticipate

Managers will have a key role - redundancy

matrix/selection

SLIDE 57

Next Steps

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58 Shaping our Future – The Way Forward - May 2011

SR10 Programme – Transition Plan

2011/12 2012/13 2013/14 2014/15

HR Forest Enterprise

Activity based streams
Learning
Leisure and Tourism
Woodland Access
Deer and Wildlife
Community Woodland

Management

Timber production
Administration
Staff Structures
Built Estate

Forest Services

Our People
Our Places of Work
Our Ways of Working

Corporate Services

Appoint Senior Staff (inc AD’s) by 31/10/11 Initial Appointments & Assimilation Staff VEE – 2011/12 On-going HR Management and Support throughout Transition Period Planning for Office Closure, relocation and New FS Areas (inc systems changes) Office closures and re-locations – to be completed by end March 2014 From 1/4/12 – New Forest Services Areas in operation Plan / Pilot and establish Admin Hubs by 31/3/13 Develop and Implementation New Ways of Working (inc Comms and Working Relationships) Complete further Staff Appointments and Assimilation Possible Merged Grant Scheme Operating / EWGS Efficiencies District Senior Staff appointed by 31/10/11 Deliver Local Community and Stakeholder Comms (inc Media Relations – Proactive and Reactive)) Consultation Period (End June 2011) Reconfigure FS / systems to cater for FCE SR10 changes and other systems Implement SR10 changes for Finance, Comms and Secretariat in-line with Westminster changes Appoint Hd of Comms IS Systems Changes Complete further Staff Appointments and Assimilation Built Estate Review then office Closures complete by end March 2013 Implementation – Across Activity Areas covering Leisure and Tourism (Forest Centres) and (Retail), Woodland Access, Deer and Wildlife Management and other key areas following scoping. Review of Administration Functions and Implementation Support subsequent Appointments and Assimilation Processes Scoping Review for key activity areas including Learning, Community and Woodland Mgt, Management of Habitats and Heritage, Timber Production and Regeneration Planning New arrangements operational for Plant and Seed Supply (PSS) New arrangements operational for Mechanical Engineering Services (MES) Staff Skill Sets – Identify Requirements / Training From 1/4/12 – New Forest Enterprise Districts initially in operation (fully established by 1/4/13) Continued transition and transformation of Admin functions

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59 Shaping our Future – The Way Forward - May 2011

SR10 Programme - Summary Milestone Table

HR Forest Enterprise Forest Services Corporate Services (including Communications) By April 2012 We will have: By April 2013 We will have: By April 2014 We will have: By April 2015 We will have:

Completed PB1-2 and

Special Posts Assimilation (by 16/9/11)

Completed PB1-2 and

Special Posts Appointments (by 31/10/11)

Completed PB3 and below

Assimilation (by 31/12/11)

Completed PB3 and below

Appointments by 31/3/12)

Completed 2011/12 VEE
Delivered on-going HR

support to business transition teams

Managed on-going

appointments and assimilation processes

Delivered on-going HR

support to business transition teams

Managed on-going

appointments and assimilation processes

Completed all

appointments and assimilations

Appointed our Senior

District Staff (by 31/10/11)

Completed Built Estate

review and planned for office closures/ relocations

Completed system changes

to cater for new SR10

rganisation (by 31/3/12)
Completed Scoping for key

activity areas

Initiated planning around

each business activity stream

Prepared for start of new

Forest District Areas on 1/4/12

Completed Office closures

by 31/3/13

Completed Planning Phase

for business activity streams

Commenced

Implementation in areas such as Leisure and Tourism and Learning

Completed the majority of

appointments and assimilation

Operated new PSS and

MES arrangements

Operated fully functioning

new Forest District areas for 1 yr.

Continued Implementation

across Activity areas

Planned and Implemented

revised Administration Functions

Delivered required FE SR10

cost savings and headcount reductions

Appointed our Senior Staff

including AD’s (by31/10/11)

Planned for office closures

and relocations

Reviewed staff skill sets
Developed the Business

Vision and Programme for New Ways of Working

Planned and commenced

initial implementation around Admin Hubs

Prepared for the start of

new FS Areas on 1/4/2012

Established new Admin

Hubs and working processes by 31/3/13

Developed staff skill sets
Implemented priority New

Ways of Working

Completed the majority of

appointments and assimilation

Established new working

relationships with stakeholders

Completed office closures

and relocations

Implemented all SR10 New

ways of working

Completed all necessary

additional staff training

Prepared for and

implemented any Grant Merger arrangements or EWGS efficiency

Completed transition and

transformation of Admin functions

Delivered required FS

SR10 cost savings and headcount reductions

Established continuous

improvement processes around new ways of working

Closed the FS Transition

programme

Completed the SR10

Consultation process in-line with the Westminster Stream process

Appointed Head of Comms
Reconfigured systems

(especially Finance) to cater for SR10 structures

Managed the

communications to staff and stakeholders around the SR10 plans

Developed a new

Communications Strategy

Continued to implement

staff and cost savings in line with SR10 plans

Developed support tools to

help staff manage stakeholder communications

Continued to implement staff

and cost savings in line with SR10 plans

Provided Proactive and

Reactive communications to internal and external stakeholders

Delivered required CS

SR10 cost savings and headcount reductions

Provided Proactive and

Reactive communications to internal and external stakeholders

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60 Shaping our Future – The Way Forward - May 2011

SR10 Programme – FE Transition Plans

2011/12 2012/13 2013/14 2014/15

Forest Enterprise

Activity based

streams

Learning
Leisure and

Tourism

Woodland Access
Deer and Wildlife
Community

Woodland Management

Timber production
Administration
Staff Structures
Built Estate

District Senior Staff appointed by 31/10/11 IS Systems Changes Complete further Staff Appointments and Assimilation Built Estate Review then office closures complete by end March 2013 Implementation – Across Activity Areas covering Leisure and Tourism (Forest Centres) and (Retail), Woodland Access, Deer and Wildlife Management and other key areas following scoping. Review of Administration Functions and Implementation Scoping Review for key activity areas including Learning, Community and Woodland Mgt, Mgmt

f Habitats

and Heritage, Timber Production and Reg’n Planning New arrangements operational for Plant and Seed Supply (PSS) New arrangements operational for Mechanical Engineering Services (MES) From 1/4/12 – New Forest Enterprise Districts initially in operation (fully established by 1/4/13)

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61 Shaping our Future – The Way Forward - May 2011

SR10 Programme – FS Summary Milestone Table

Forest Enterprise

By April 2012 We will have: By April 2013 We will have: By April 2014 We will have: By April 2015 We will have:

Appointed our

Senior District Staff (by 31/10/11)

Completed Built

Estate review and planned for office closures/ relocations

Completed system

changes to cater for new SR10

rganisation (by

31/3/12)

Completed Scoping

for key activity areas

Initiated planning

around each business activity stream

Prepared for start
f new Forest

District Areas on 1/4/12

Completed Office

closures by 31/3/13

Completed

Planning Phase for business activity streams

Commenced

Implementation in areas such as Leisure and Tourism and Learning

Completed the

majority of appointments and assimilation

Operated new

PSS and MES arrangements

Operated fully

functioning new Forest District areas for 1 yr.

Continued

Implementation across Activity areas

Planned and

Implemented revised Administration Functions

Delivered

required FE SR10 cost savings and headcount reductions

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62 Shaping our Future – The Way Forward - May 2011

Continued transition and transformation

f Admin functions

SR10 Programme – FS Transition Plans

2011/12 2012/13 2013/14 2014/15

Forest Services

Our People
Our Places of Work
Our Ways of Working

Appoint Senior Staff (inc AD’s) by 31/10/11 Planning for Office Closure, relocation and New FS Areas (inc systems changes) Office closures and re-locations – to be completed by end March 2014 From 1/4/12 – New Forest Services Areas in operation Plan / Pilot and establish Admin Hubs by 31/3/13 Develop and Implementation New Ways of Working (inc Comms and Working Relationships) Complete further Staff Appointments and Assimilation Possible Merged Grant Scheme Operating / or EWGS Efficiencies Staff Skill Sets – Identify Requirements / Training

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63 Shaping our Future – The Way Forward - May 2011

SR10 Programme - Summary Milestone Table

Forest Services

By April 2012 We will have: By April 2013 We will have: By April 2014 We will have: By April 2015 We will have:

Appointed our

Senior Staff including AD’s (by 31/10/11)

Planned for
ffice closures and

relocations

Reviewed staff

skill sets

Developed the

Business Vision and Programme for New Ways of Working

Planned and

commenced initial implementation around Admin Hubs

Prepared for the

start of new FS Areas on 1/4/2012

Established

new Admin Hubs and working processes by 31/3/13

Developed staff

skill sets

Implemented

priority New Ways of Working

Completed the

majority of appointments and assimilation

Established

new working relationships with stakeholders

Completed
ffice closures

and relocations

Implemented

all SR10 New ways of working

Completed all

necessary additional staff training

Prepared for

and implemented any Grant Merger arrangements or EWGS efficiency

Completed

transition and transformation of Admin functions

Delivered

required FS SR10 cost savings and headcount reductions

Established

continuous improvement processes around new ways of working

Closed the FS

Transition programme

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64 Shaping our Future – The Way Forward - May 2011

SR10 Programme – HR Transition Plans

2011/12 2012/13 2013/14 2014/15

HR

Initial Appointments & Assimilation Staff VEE – 2011/12 On-going HR Management and Support throughout Transition Period Support subsequent Appointments and Assimilation Processes

HR

Completed PB1-2

and Special Posts Assimilation (by 16/9/11)

Completed PB1-2

and Special Posts Appointments (by 31/10/11)

Completed PB3 and

below Assimilation (by 31/12/11)

Completed PB3 and

below Appointments by 31/3/12)

Completed 2011/12

VEE

Delivered on-going

HR support to business transition teams Managed on-going appointments and assimilation processes

Delivered on-going

HR support to business transition teams

Managed on-going

appointments and assimilation processes

Completed all

appointments and assimilations By April 2012 We will have: By April 2013 We will have: By April 2014 We will have: By April 2015 We will have:

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65 Shaping our Future – The Way Forward - May 2011

SR10 Programme – CS Transition Plans

2011/12 2012/13 2013/14 2014/15

Corporate Services

Deliver Local Community and Stakeholder Comms (inc Media Relations – Proactive and Reactive)) Consultation Period (End June 11) Reconfigure FS / systems to cater for FCE SR10 changes and other systems Implement SR10 changes for Finance, Comms and Secretariat in-line with Westminster changes Appoint Hd of Comms By April 2012 We will have: By April 2013 We will have: By April 2014 We will have: By April 2015 We will have:

Corporate Services (including Communications)

Completed the SR10

Consultation process in- line with the Westminster Stream process

Appointed Head of

Comms

Reconfigured systems

(especially Finance) to cater for SR10 structures

Managed the

communications to staff and stakeholders around the SR10 plans

Developed a new

Communications Strategy

Continued to

implement staff and cost savings in line with SR10 plans

Developed support

tools to help staff manage stakeholder communications

Continued to

implement staff and cost savings in line with SR10 plans

Provided Proactive

and Reactive communications to internal and external stakeholders

Delivered required

CS SR10 cost savings and headcount reductions

Provided Proactive

and Reactive communications to internal and external stakeholders

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66 Shaping our Future – The Way Forward - May 2011

Aim to establish new units from April 2012
Voluntary Early Exit Scheme will run in June
The ongoing workstreams will report at the

end of September.

Consultation on Corporate and Shared

Services is still to begin

(Communications, Executive office, HR & finance)

Key Stages

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67 Shaping our Future – The Way Forward - May 2011

Please Remember!

FC is a successful organisation, delivering a wide

range of benefits – but we are facing unprecedented change

We are re-shaping our organisation so that we are

fit for the future - your input has helped us to improve our plans – thank you

We welcome and need your ongoing participation in

shaping our new ways of working

We appreciate everyone's ongoing hard work and

your commitment

We will keep you informed of the progress.