SchedulePRO Scheduling made easy! Outline Staffing Chart - - PowerPoint PPT Presentation

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SchedulePRO Scheduling made easy! Outline Staffing Chart - - PowerPoint PPT Presentation

May 23, 2023 95 likes •676 views

SchedulePRO Scheduling made easy! Outline Staffing Chart Meetings Today Problem Current Process SchedulePRO Process Customer Project Modules Workforce Development Risk Matrix Competition Matrix

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SchedulePRO

Scheduling made easy!

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Outline

  • Staffing Chart
  • Meetings Today
  • Problem
  • Current Process
  • SchedulePRO Process
  • Customer
  • Project Modules
  • Workforce Development
  • Risk Matrix
  • Competition Matrix
  • Conclusion

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Staffing Chart

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  • There are over 11 million meetings held daily in the United

States(1)

  • Most professionals attend a total of 61.8 meetings per

month(1)

  • 1: EffectiveMeetings.com

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Meetings Today

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  • Scheduling meetings for large groups of people is a complex,

frustrating, and inefficient process

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Problem

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Current Process

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Venue Availability for

  • Dec. 25th
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Attendee/Venue “A” Availability for Dec. 25th

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Attendee/Venue “A” Availability for Dec. 20-25

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Attendee/Venues A/B/C Availability for

  • Dec. 20-25
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  • SchedulePRO takes the grunt-work and back-and-forth out of

coordinating meetings, allowing you to focus on the real goal: an effective and well-attended event

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SchedulePRO!

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SchedulePRO Process

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Customer

  • Higher Education
  • Geographically-distributed Teams
  • Organizations/Businesses that utilize a shared calendar

system

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Project Modules

SchedulePRO Interface Algorithm Data Interfaces Messaging System Legal

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Project Modules

SchedulePRO Interface Coordinator Interface Attendee Interface Algorithm Data Interfaces Messaging System Legal

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Milestones: Human Interfaces

Requirements Phase:

  • 1. Finalize list of parameters.
  • a. Choose list of required parameters.
  • 2. Sketch administrative functionality.
  • 3. Write testing requirements.
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Milestones: Human Interfaces

Design Phase:

  • 1. Elaborate coordinator workflow.
  • 2. Design input/output/profile GUIs.
  • 3. Write tests.
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Milestones: Human Interfaces

Implementation Phase:

  • 1. Code.
  • a. input GUI
  • b. output GUI
  • d. external profile
  • c. administrative functionality
  • 2. Integrate with algorithm.
  • 3. Integrate with messaging system.
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Meeting Creator GUI

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Room and Resource Creation

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Meeting Timeframe

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Attendee Managment

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Coordinator Management

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Room and Resource Management

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Update Daemon Configuration

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Project Modules

SchedulePRO Interface Algorithm Data Interfaces Messaging System Legal

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Project Modules

SchedulePRO Interface Algorithm Optimization Algorithm Data Interfaces Messaging System Legal

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Optimization Algorithm

  • Requirements - Establish a means to populate a list of possible

meetings and establish a means to sort and exclude meetings based

  • n coordinator preference
  • Analysis - Research established algorithm methods and determine

applicability

  • Implementation - Implement developed design
  • Integration - Integrate algorithm with GUI and data interfaces
  • Testing - Use randomized test cases, as well as custom test cases, to

evaluate accuracy and performance in various situations.

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Optimization Algorithm

Create a comprehensive list of possible meetings Calculate fitness for each potential meeting, based on parameters set by coordinator Order potential meetings based on fitness Present ordered list to coordinator review interface

Algorithm Start Algorithm End

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Project Modules

SchedulePRO Interface Algorithm Data Interfaces Messaging System Legal

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Project Modules

SchedulePRO Interface Algorithm Data Interfaces Local Server Calendar Import Resource Database Messaging System Legal

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Data Interfaces

  • Google Calendar, Microsoft Exchange Server, and Banner
  • Acquire availability and resource information from third party

data sources

  • By customer request, SchedulePRO will be tailored to retrieve

data from additional data sources

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Project Modules

SchedulePRO Interface Algorithm Data Interfaces Messaging System Legal

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Workforce Development

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Risk Matrix

C1 - Adoptability & GUI Difficulty S1 - Development time C2 - Data Inaccuracy T1 - Third-Party Data Availability C3 - Schedule Privacy F1 - Development costs T1, C3

Impact

S1, F1 C2 C1

Probability

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Schedule Risks

  • S1 - Development Time
  • Impact: 3
  • Probability: 1
  • Problem: Development must proceed as quickly as possible to

prevent competition from producing product first.

  • Mitigation: Proper estimation of development time and efficient

scheduling.

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Financial Risks

  • F1 – Development Cost
  • Impact: 3
  • Probability: 1
  • Problem: Development cost may outweigh either initial

investment or expected income from sales

  • Mitigation: We will create a proper cost estimation, as well as

research into necessary product price point and annual service charges

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Technical Risks

  • T1 - Third-Party Data Availability
  • Impact: 4
  • Probability: 2
  • Problem: There may be legal roadblocks preventing us from

accessing data that is part of a proprietary system. The data also may not exist

  • Mitigation: SchedulePRO will provide tools that an attendee can

use to enter & update their availability

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Customer Risks

  • C1 - Adoptability & GUI Difficulty
  • Impact: 2
  • Probability: 4
  • Problem: The large number of parameters that both coordinators

& attendees enter in their respective interfaces creates potential for a cumbersome, difficult interface

  • Mitigation: The SchedulePRO attendee & coordinator interfaces

will be easy to learn & scalable

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Customer Risks

  • C2 - Data Inaccuracy
  • Impact: 3
  • Probability: 3
  • Problem: The scheduling algorithm can only produce results as

good as the data it is given. Attendee availability accuracy is affected by the "human factor," some people just do not maintain

  • r update their schedule
  • Mitigation: SchedulePRO will send attendees an update

notification message that will contain a link to the SchedulePRO availability editor in which they can revise and confirm their availability

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Customer Risks

  • C3 - Schedule Privacy
  • Impact: 4
  • Probability: 2
  • Problem: People may not want to share details about personal

events or obligations

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Risk Matrix

C1 - Adoptability & GUI Difficulty S1 - Development time C2 - Data Inaccuracy T1 - Third-Party Data Availability C3 - Schedule Privacy F1 - Development costs T1, C3

Impact

S1, F1 C2 C1

Probability

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Conclusion

  • Is this a problem?
  • Why more software?
  • Headroom in the market
  • Expected long product life cycle

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Appointment-Plus Pricing. Retrieved from http://www.appointment-plus.com/pricing.php. Office Tracker Pricing. Retrieved from http://www.officetracker.com/html/Order.html. Old Dominion University Computer Science Dept Research Survey. Performed through http://www.surveymonkey.com. Premium Doodle Price Plans. Retrieved from https://www.doodle.com/premium/plans.html. ResSched Licensing Fees. Retrieved from http://www.madrigalsoft.com/fresorder.html. Reel Logix Product Information. Retrieved from http://www.thecalendarplanner.com/calendarpricing.php. Schedule View Pricing Information. Retrieved from http://www.scheduleview.com/appointment-scheduling/ scheduling-pricing.htm. The State of Meetings Today. Retrieved from http://www.effectivemeetings.com/meetingbasics/meetstate.asp 12 Stats and Facts. Retrieved from http://www.perfectlaborstorm.com/2011/workforce-trends/ 12-stats-and-facts-time-wasted-work-adds-up/.

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Works Cited

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Development Components

  • Hardware
  • Development workstations with Microsoft Windows
  • Software
  • Productivity
  • Microsoft Office Suite
  • Microsoft Project
  • Java IDE (e.g. Eclipse, NetBeans)
  • API
  • Google Data API
  • Independentsoft Exchange Server API
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Solution Components

  • Hardware
  • Web Server
  • Software
  • Linux Distribution
  • Apache Web Server
  • MySQL
  • PHP
  • Java VM
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