RT275-2020 SUPPLY AND DELIVERY OF SPEECH THERAPY, ASSISTIVE DEVICES - PowerPoint PPT Presentation

BRIEFING SESSION RT275-2020 SUPPLY AND DELIVERY OF SPEECH THERAPY, ASSISTIVE DEVICES AND ACCESSORIES TO THE STATE National Treasury, SITA and State Institutions 15 October 2019

AGENDA 1 OF 3 1. Welcome, Introductions and House Nancy (NT) 13h15 to 13h25 Keeping 2. SECTION A Kwanele (NT) 13h26 to 14h15 2.1 Transversal Contract 2.2 Bid document checklist & Returnables 2.3 Bid information session 2.4 Bid Enquiries 3. SECTION B 3.1 Evaluation Criteria 3.2 Additional Bid Requirements 3.3 Standard / Specifications  Value for 3.4 Quality money not 3.5 Terms and Conditions achieved 3.6 Submission of Bids  TCO* not 3.7 Late Bids 3.8 Communication & Confidentiality optimised 3.9 Contact Details 2

AGENDA 2 OF 3 4. SECTION C Kwanele (NT) (continuation) 4.1 Deliveries, Quantities & Orders 4.2 Product Requirements 4.3 Product Adherence 4.4 Catalogue 4.5 Packaging 4.6 Shelf Life 4.7 Warranty / Guarantee 4.8 Products Training 4.9 Support / Product Demonstration 4.10 Agreements 4.11 Post Award Participation  Value for 4.12 Contract Price Adjustment 4.13 Contract Management money not achieved 5. SPECIFICATION / SCOPE OF Kwanele/Izak 14h16 to 14h45  TCO* not SOLUTION (NT & SITA) optimised 5.1 Summary 5.2 Evaluation 3

AGENDA 3 OF 3 6. Questions and Answers Session Nancy (NT) 14h46 to 15h24 7. Closure and way forward Nancy (NT) 15h25 4

WELCOME, INTRODUCTIONS AND HOUSEKEEPING MS NANCY RAVHANDALALA

SECTION A, B AND C OF THE SPECIAL CONDITIONS OF CONTRACT MS KWANELE MTEMBU

SECTION A- SPECIAL CONDITIONS OF CONTRACT NEW SECTION 6.4 OF SCC ADDED - NEGOTIATIONS • Transversal Contract (Cover Page) • Bid document checklist & Returnables (Page 4 ) • Bid information session (Page 5 to 6) • Bid Enquiries (Page 6) ONLY WRITTEN QUERIES 7

SECTION B – SPECIAL CONDITIONS OF CONTRACT • Evaluation Criteria (Page 10 to 17) • Additional Requirements (Page 17) • Standard / Specifications (Page 17) • Quality (Page 17) • Terms and Conditions (Page 18 to 19) • Submission of Bids (Page 19 to 20) • Late Bids (Page 20) • Communication & Confidentiality (Page 20 to 21) • Contact Details (Page 21) 8

SECTION C – SPECIAL CONDITIONS OF CONTRACT • Deliveries, Quantities & Orders (Page 22) • Product Requirements (Page 23) • Product Adherence (Page 23) • Catalogue (Page 23) • Packaging (Page 24) • Shelf Life (Page 24) • Warranty / Guarantee (Page 24) • Products Training (Page 25) • Support / Product Demonstration (Page 25) • Agreements (Page 25 to 26) • Post Award Participation (Page 26) • Contract Price Adjustment (Page 27 to 31) • Contract Management (Page 31 to 32) 9

SPECIFICATION AND SCOPE OF SOLUTION MS KWANELE MTEMBU & MR IZAK DE VILLIERS

SPECIFICATIONS AND SCOPE OF SOLUTION 1 OF 2 • Summary (Page 6 to 7) • Evaluation  Solution -focussed, centred around user needs  Multi-award for most categories  Enables full solution to be delivered by a single service provider  Enable additional services  Easier to use for end-users and SCM  SITA certification for ICT-based devices 11 11

CATEGORIES • ASSISTIVE SOLUTIONS: END-USER 1. Literacy, Low-Tech Communication and Enabling Tools 2. Communication and Assistive Devices 3. Assistive Accessories 4. ICT-based Devices and Solutions 5. Assistive Software • ORAL/VOICE THERAPY PRODUCTS 6. Feeding and oral motor 7. Laryngectomy 8. Tracheostomy • GENERAL THERAPY RESOURCES 9. Assessment tools 10. Therapy Resources • SERVICES 11. Assistive Services 12 12

SPECIFICATION STRUCTURE • Summary sheet: Profiles • Categories split into individual sheets • Structure based on RT3 • Section 1: Common specifications @ top – Requirements applied to entire category • Section 2: Price list with Item detail spec • Section 3: Services

SPECIFICATION DEMO

TECHNICAL EVALUATION • Theoretical phase: spreadsheet responses – Mandatory requirements (pink lines) – Disqualify non-compliant products • Physical phase – Demo / samples – Disqualify non-compliant products • SITA certification – Memorandum of Agreement per brand (OEM) – Certify product families • Paperwork • Physical test/demo phase 15 15

ICT CERTIFICATION – SITA • All ICT-based products (Categories 4 & 5) require certification • OEM process: register brand via MoA • Product process: certify product families • Documents at www.sita.co.za/prodcert.htm • Contact Izak for more details

SOME TERMS AND CONDITIONS FOR SPECIFICATION 2 OF 2  Where applicable, products which are grouped will be evaluated as such and the allocation of preference points will be as per the total value of the series group.  The specifications represent the minimum requirements.  Any product offer that provides equivalent performance or capabilities, or exceeds the stated requirements, will be acceptable, subject to Bid Evaluation Committee (BEC) decision.  Product examples listed are for clarity purposes only, not to be brand-specific.  A ten-percent (10%) deviation will be allowed on certain mandatory numerical specifications, e.g. weight, dimensions and other figures. Products that fall within this range in terms of technologynical specifications may be accepted, despite being below spec. The BEC reserves the right to make the final decision in any such matters.  Alternative/additional products may be offered against each line. This can be done by copying the line in the spread-sheet, keeping the line number and description the same, and adding the appropriate product details and price.  Offers not adhering to these requirements may be disqualified. 17 17

QUESTIONS AND ANSWERS SESSION & CLOSURE MS NANCY RAVHANDALALA

CLOSURE AND WAY FORWARD • Current Suppliers Address bid requirements as per SCC • CSD Registration To bid ONLY WRITTEN QUERIES • Submission of returnables Table 1 • Contact email address Transversal.Contracting2@treasury.gov.za • Briefing session presentation Uploaded on eTenders & NT website • Briefing session minutes Uploaded on eTenders & NT website • Briefing session Q&As Uploaded on eTenders & NT website • Closing date for all queries 25 October 2019 • Samples To be communicated in due course • Negotiations To be communicated in due course • Closing date 04 November 2019 • Closing time 11h00 (11h01 is late) • Late bids Will not be considered at all • Submission of bids TIC only • Contact person Ms Nancy Ravhandalala and not Mr Bongani Lusenga 19 19