Rollout of revised TTM audit Workshop housekeeping Emergency CoPTTM - - PDF document

18/09/2017 1

Rollout of revised TTM audit

CoPTTM 4th edition

Workshop housekeeping

Phones Switch off or set to vibrate Electronic devices No browsing

• n the internet

Emergency procedures Toilets Start and finish times Tea and lunch breaks

Introductions

Please tell the group… Your name Current role Experience with audit Your RCA Your expectation

Questions and answers

Ask questions at any time – get involved I’ll tell you if it is covered later in the workshop I’ll deal with specific questions at end of the day I’ll answer relevant questions at the time

Thanks to… …for developing and trialling the revised audit approach and donating it to NZTA and

• ther RCAs

Topics

• Development of the new SCR approach
• Effective dates and audit resources
• RCA strategies to improve CoPTTM compliance
• SCR form
• Customising the Excel SCR

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Development of the new SCR approach

When AT developed the new audit approach:

• Workshops were held with representatives from:

– Industry representatives from ATMA – Industry trainers – Auckland Transport

As part of NZTA adopting new audit approach:

• Working party included representatives from:

– A range of RCAs – Existing auditors – Industry trainers – NZTA

Development of the new SCR approach

Change to the way we do audits New form (different options available) Electronic versions have extra features Strategies to increase compliance on the network Strategies to increase consistency of audits

Effective dates

• Technical Note online

September 2017

• Revised SCR audit/review

form available for use from 18 September 2017

• All audits/reviews using the

full audit SCR completed after 1 January 2019 must use the revised SCR form

Audit resources

Section I-21: Audit resources:

• RCA strategies to improve CoPTTM compliance
• TTM SCR form – Paper version
• TTM SCR form – Smart PDF version
• TTM SCR form – Excel version
• TTM SCR form – Online tool
• User Guide for Excel SCR form
• TTM SCR guidelines
• TTM Advisory Note Template

Options for using the SCR form

Options What it does Paper

• Incorporates all of the new audit fields
• Manually calculate site score and SCR

Smart PDF

• Incorporates all of the new audit fields
• Automatically calculates site score/Manually calculate SCR

Excel

• Incorporates all of the new audit fields
• Calculates SCR automatically
• Onscreen help for each field
• Able to save data
• Can add audit information to a database

Online tool Free until end of 2017

• Incorporates all of the new audit fields
• Calculates SCR automatically
• Onscreen help for each field
• Able to save data
• Can add audit information to a database
• Allows photos to be stored with audit
• Speech to text function

RCA strategies to improve CoPTTM compliance

Click to go to RCA strategies to improve CoPTTM compliance

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TTM SCR

• Based on full audit
• Guidelines provide specific details of how to measure

each element of the SCR

• The initial focus for the

auditor/reviewer is the worksite

• Auditor/reviewer also assesses:

– design of the TMP – application of CoPTTM and Local authority standards

What’s changed on the SCR form

• Reorganisation of the form
• Some items removed or added
• Clarifications or tightening up of others

Excavation not protected

Removed Re-allocated

Position

• Spacing
• Sign on wrong side
• Speed limit not

correctly aligned

• Lateral location wrong

Non-compliant support

• Sign too low

Not Visible

• Not upright

Faulty TSL

Re-allocated

Missing or ineffective taper

• Missing
• Tapers too short

Spacing along lanes

• Spacing between

multiple tapers Signs omitted AWVMS/Arrowboard noncompliant

• Missing
• Message

Site induction

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Site details

Road ID TTM level

SITE DETAILS

Suburb Road name CAR / WAP number RCA Date / Time

Excel Spreadsheet Get Road ID from Mobile Roads When entered here, it automatically fills in the Road name and Suburb

Operational details (excel Spreadsheet

Excel Spreadsheet Select from dropdown menu

Weighting Tally Box Total A1 Missing Sign 5

• A2 Position

Sign 2

• A3 Not visible/fallen over

Sign 5

• A4 Wrong sign

Sign 5

• A5 Condition unacceptable

Sign 4

• A6 Permanent sign

Sign 5

• A7 Unapproved sign used / too small

Sign 4

• A8 Non-compliant support / sign too

low Support 2

• SIGNS

Signs A1 Missing

• Any signs that should

have been erected that are missing including for mobile, semi-static and static operations

• Supplementary signs are

counted as 1 sign if not installed otherwise sign & sub-plate counts as 1

Measure Weighting

Sign 5

A2 Position

• This includes any sign where the spacing is too close or

too far from other signs or the working space

• Includes lateral & longitudinal location and signs

blocking bus stops, cycle lanes or footpaths

• Refer to CoPTTM worksite layout distance tables

Measure Weighting

Sign 2

A3 Not visible / fallen over

• Any sign which is not visible

(eg visibility blocked by a parked vehicle, vegetation or street furniture or sign has fallen over)

• Mark only signs which require

road users to change the way they drive Note: If valid reason noted in 2 hourly site checks then do not mark (if best effort made)

Measure Weighting

Sign 5

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A4 Wrong sign

The wrong sign has been used, e.g. TL2L or TL2R sign showing the wrong lane being closed Inappropriate signage. Wrong use of the signs from its intended purpose including detour arrows, no entry instead

• f road closed, or use of sign with similar message but not

the right sign per CoPTTM definition of use

Measure Weighting

Sign 5

A5 Condition unacceptable

Refer to CoPTTM Section C19 Maintenance Standards Includes signs unreadable at sign visibility distance and graffiti affecting the message of the sign

Measure Weighting

Sign 4

A6 Permanent sign

Permanent signs not relevant to road users because of the activity, which have not been covered Consider suitability of sign coverage eg must not affect the reflectivity of the sign when cover is removed

Measure Weighting

Sign 5

A7 Unapproved sign used / too small

Signs used that are not approved for use at worksites, includes using L1 signs at L2 and L3 worksites Note: RD6 sign – CoPTTM does not include use of cone mounted single arrow, twin disc preferred, not counted in SCR Industry grace period to apply for approval to use smaller sized single arrow

Measure Weighting

Sign 4

A8 Non-compliant support / sign too low

Using banned supports or supports that fail to meet the requirements of subsection B1.3.4 Sign stands and supports

Measure Weighting

Support 2

Mobile and Semi Static

B1 Tail pilot vehicle / AWVMS omitted

• r incorrect location

Vehicle 30

• B2 Lead pilot vehicle omitted or

incorrect location Vehicle 20

• B3 Shadow vehicle omitted or

incorrect location Vehicle 26

• B4 TMA missing or non compliant

TMA 26

• B5 AWVMS/arrowboard non compliant

Vehicle 26

• MOBILE & SEMI STATIC

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B1 Tail pilot vehicle / AWVMS omitted or incorrect location

Missing when required or location (lateral or longitudinal) is incorrect Note: If arrow is incorrect record under E9

Measure Weighting

Vehicle 30

B2 Lead pilot vehicle omitted or incorrect location

Missing when required or location (lateral or longitudinal) is incorrect

Measure Weighting

Vehicle 20

B3 Shadow vehicle omitted or incorrect location

Missing when required or location (lateral or longitudinal) is incorrect.

Measure Weighting

Vehicle 26

B4 TMA missing or non compliant

TMA not on mobile operation vehicle(s) when required TMA does not meet the certification for compliance requirements Crash cushion not deployed when it should be

Measure Weighting

Vehicle 26

B5 AWVMS / Arrowboard non compliant

Includes AWVMS, horizontal or European arrow board not displaying the correct message

Measure Weighting

AWVMS / Arrowboard 26

Pedestrians / Cyclists

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C1 Inadequate provision for pedestrians

Footpath obstructed by activity and neither temporary path nor direction to alternative pedestrian facilities provided

Measure Weighting

Feature 10

Features (recorded individually) include ramps (including gradient), footpath width, visibility, location, any obstructions from exiting environment (including low hanging tree branches, street furniture blocking path)

Note: Surface of footpath to be recorded under E6. Signs and delineation for pedestrian management covered under other relevant items in A and D

C2 Inadequate provision for cyclists

Features (recorded individually) include ramps (including gradient) cycle lane width, visibility, location, any obstructions from existing environment (including low hanging tree branches, street furniture blocking)

Measure Weighting

Feature 10 Note: Surface condition to be recorded under E6 Signs and delineation for pedestrian management covered under other relevant items in A and D

Work in cycle lane or high cycle use area and temporary cycle lanes have not been provided

Delineation Clarification of terms

Trailing tapers Leading tapers Along lanes

Clarification of terms

Leading tapers Along lanes

D1 Missing or ineffective taper

Where leading taper delineation is missing which is required for traffic to shift from normal alignment

Measure Weighting

Leading taper 26

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D2 Tapers too short (leading taper)

Taper has been formed but is too short CoPTTM requires that two thirds of a taper must be visible Refer to spacing tables for length requirements

Measure Weighting

Leading taper 15

D3 Taper too short or missing (trailing taper)

Taper has been formed but is too short CoPTTM requires that two thirds of a taper must be visible Refer to spacing tables for length requirements

Measure Weighting

Trailing taper 5

D4 Spacing in taper

Taper has been formed but spacing of delineation devices is too great - between 1 to 1.5x the spacing required in CoPTTM

Measure Weighting

Taper 5

Note: If more than 1.5x then record under D1 Missing or ineffective taper

D5 Spacing along lanes

Cones placed in rows, which are generally parallel to the centreline, but spacing of delineation devices is too great

Measure Weighting

Per 100m delineation 3

D6 Missing or ineffective delineation along lanes

Where delineation is missing or where the delineation is ineffective at separating lanes or ensuring the road user continues on the desired travel path, misleads traffic or provides conflicting message

Measure Weighting

Delineation section 10

D7 Condition unacceptable

Refer to section C19 Maintenance Standards, specifically C19.3.4 Includes punctures, large areas of staining, and significant area of missing or stained reflective material

Measure Weighting

Device 2

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D8 Using non-approved device

Delineation or channelling devices that fail to meet the criteria specified in the CoPTTM

Measure Weighting

Device 4

D9 Road marking incorrect at long term level 2 or 3 roads

Road marking not correctly adjusted at long term level 2 and 3 static worksites where alterations are required as part of the approved TMP and other delineation is not implemented

Measure Weighting

Site 30

D10 Inadequate/missing site access

Inadequate site access where required as defined in the CoPTTM No site access visible for L2 and L3 sites (exception is paving operations where site access is frequently moved)

Measure Weighting

Access 10

Miscellaneous E1 Working in live lanes

People or plant/equipment associated with the activity are in the live lane outside the established working space Traffic must not be expected to slow down or move to avoid the individual or plant

Measure Weighting

Individual 20

E2 Missing or ineffective controller

Manual traffic controller not at stop/go position, footpath controllers not available to manage pedestrian movements, spotter not being used when required for inspection activities Includes when MTC on right hand side of vehicles to stop traffic

Measure Weighting

Individual 20

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E3 Safety zone compromised

Where either the lateral or longitudinal safety zone is insufficient (e.g. too small or missing) Score points for each zone compromised and on each

• ccasion and for both plant, materials and personnel

Measure Weighting

Individual 10

E4 High visibility garment not acceptable

Includes garments not done up, torn garments, large areas of staining, and significant area of missing or stained reflective material Also includes STMS not wearing STMS garment (if 3 or more personnel on site)

Measure Weighting

Individual 5

E5 Marginal surface condition (carriageway only)

Surface is rough and likely to be dangerous for any type of road user for the speed limit posted at the worksite Marginal if speed on site is 1 step higher than the speed determined by using the TSL decision matrix Notes: If a TSL is implemented when it is not required record in G2 Permanent surface needs to be considered – for example gravel country road

Measure Weighting

Occasion 15

E6 Unacceptable surface conditions

(carriageway or pedestrian and cycle paths)

Surface is unacceptably rough and likely to be dangerous for any type of road user for the speed limit, temporary or permanent, at the worksite

Measure Weighting

Occasion 30

Unacceptable if speed on site is 2 steps higher than the speed determined by using the TSL decision matrix

E7 Barrier defects (missing or incorrect components)

Includes:

• missing or incorrect end

treatments

• lack of water
• non-compliant barriers
• end flares too sharp
• barrier too close to live

lane

• barriers not linked
• barriers not pinned

where required

• barrier not used when

required

Measure Weighting

Component 10

E7 Barrier defects (missing or incorrect components)

Component are defined as:

• leading terminal
• trailing terminal (if

required)

• flare if not terminal end
• barrier alongside work site
• installation in accordance

with manufacturers specifications

Measure Weighting

Component 10

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E8 Unsafe redundant TTM

Redundant TTM equipment may be stored in a manner that does not pose a hazard to the road user for no more than 48 hours Hierarchy:

• 1. Back berm first
• 2. Front berm if under 65km/h

permanent speed limit and there is kerb and channel Footpath must not be affected

Measure Weighting

Equipment 5

E9 VMS message incorrect or inappropriate

VMS displaying incorrect messages in relation to activities VMS board message not approved by RCA

Measure Weighting

VMS 15

E10 Flashing beacons / indicator lights not used or ineffective

Amber flashing beacons are not in operation or have been omitted from vehicles where required (or do not comply with the CoPTTM requirements) Record in E10 if hazard lights used to access site

Note: Only indicators should be used to give direction to road users of a pending site access movement

Measure Weighting

Vehicle 3

E11 Parking / stopping features not relocated

Work encroaches on parking or stopping feature, which has not been relocated to a position clear of the worksite Such features could include bus/transit lane, clearway (during enforceable timeframes), bus stop or bus parking locations, loading zone and/or drop off areas, taxi stands,

• r mobility spaces

Measure Weighting

Feature 5

E12 Unsafe and illegal parking of plant / equipment

Plant and equipment is unsafely parked or illegally parked Includes plant and equipment parked outside of designated work area on footpath, cycle lane, broken yellow lines, clearways, bus/transit lanes, bus stops, bus parking spaces, loading zones, taxi stands, mobility spaces, or restricted parking spaces

Measure Weighting

Feature 20

E13 Marginal items (signs, delineators, Hi-viz garments)

Measure Weighting

Feature 1

SIGNS Abrasions/marks don't obscure the letters or symbol DELINEATORS Marks can't be readily cleaned / reflective bands have tears & scratches HI-VIZ Marks can't be readily cleaned / missing reflective material

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Other worksite aspects G1 Qualified person on site (Refer to A5 of CoPTTM)

Site must be under the control of an:

• STMS or briefed TC for level

LV and level 1 sites

• STMS L2/3 Practising or a

briefed STMS NP (where allowed) for level 2 and 3 sites If STMS is delegated there must be correct documentation of handover including time and briefing

Measure Weighting Yes / No Acceptable / Unacceptable

G2 TSL appropriate (refer to C4 of CoPTTM)

TSL not correctly started or reinstated or inappropriate for the site (too low or too high or not required) If the TSL is too low (refer to subsection G4.4.6 Excessive

• r inappropriate use of TSLs), a notice of non-

conformance may be issued

Measure Weighting Yes / No Acceptable / Unacceptable

G3 Road user flow acceptable

Road user flow is acceptable when:

• Road users are flowing appropriately through the site
• Queues do not extend past first advance warning sign
• There are no unreasonable delays (in excess of 5 minutes

more than normal for that time) or durations greater than approved by the RCA in the TMP

Measure Weighting Yes / No Acceptable / Unacceptable

G3 Road user flow acceptable (continued)

Unacceptable flows includes any instances of vehicular conflict for example:

• 2 directions of traffic sent on "GO" during a stop/go
• peration
• Minimum lane widths are not maintained

Measure Weighting Yes / No Acceptable / Unacceptable

G4 On-Site Record

On-Site Record available on site which includes information required under the CoPTTM example form

Note this does not need to be the CoPTTM form

TSL information should include every road with TSL signs and positions recorded

Measure Weighting Yes / No Acceptable / Unacceptable

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G5 TMP approved?

Has the TMP been approved? Is it valid for the time it has been implemented? Check expiry date and times approved for works Documents must be stamped with the CAR approval stamp and the CAR reference applicable to TMP must match for all documents.

Measure Weighting Yes / No Acceptable / Unacceptable

G6 Approved TMP sighted?

TMP documentation must be at all attended worksites and include WAP, conditions, TMP proforma, TMP diagrams, other associated documents A copy must be available on site (within 30 minutes of request from Auditor/Reviewer) Physical hard copies or electronic copies are acceptable

Measure Weighting Yes / No Acceptable / Unacceptable

G7 Approved TMP applicable?

The approved TMP accurately reflects the road environment and working space requirements including:

• lane configurations
• pedestrian features (including signalised

crossings, zebra crossings and refuge islands)

• bus stops
• parking features
• other site specific features

Measure Weighting Yes / No Acceptable / Unacceptable

G8 TTM in accordance with approved TMP?

The TTM measures implemented on site match the approved TMP Minor amendments, as long as they are noted on TMP with the date, time and signature are acceptable if for reasons of improving road user safety or traffic flow. Minor amendments must not be for benefit of cost or ease of construction Significant changes must be in consultation with RCA / TMC / CAR Manager, not just notified, so they can be agreed prior to implementation

Measure Weighting Yes / No Acceptable / Unacceptable

Actions Planned by STMS - Site fixed?

When an audit/review identifies an unacceptable site, did the STMS cease the activity and go about making corrections in a timely manner to bring the site up to an acceptable standard prior to recommencing works?

SITE ACTIVITY CEASED BY

• STMS
• Auditor/Reviewer
• Non STMS
• RCA Representative
• Police
• Fire Service
• Engineer
• WorkSafe
• Civil Defence
• Not Applicable

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LOW RISK?

For all road users, does this site feel safe? Note: If you don't feel safe as a road user then the answer is NO THIS ONLY CHANGES THE RESULT IF THE SCORE IS 51+ The SCR changes from Unacceptable to Dangerous The Auditor/Reviewer should issue a Stop Works Order without delay The Stop Works Order may be lifted as soon as issues corrected and the site has been re-checked and the SCR is acceptable or better

Notifications (RCA) [DOES NOT AFFECT SCORE]

Has the RCA been notified of the intended dates and times

• f implementation and the STMS responsible?

Where applicable have Public Transport been advised of any affect to bus routes, bus stops or bus parking locations? Where traffic signals may be affected have TOC been notified of the intent to work near traffic signals?

Site induction good? [DOES NOT AFFECT SCORE]

A good site induction should include the STMS inducting auditor/reviewer to site specific hazards that are applicable to traffic management as a minimum However recognise if the STMS asks the reviewer if they intend to go near the working space and, if applicable, includes these hazards in the induction

Final result - Existing ratings unchanged

• 0-10 High standard
• 11-25 Acceptable
• 26-50 Needs Improvement

Final result - New / changed ratings:

UNACCEPTABLE

SCR under 51 and:

• item(s) in OTHER WORKSITE ASPECTS

are marked N (unacceptable) SCR 51+ and:

• Item(s) in OTHER WORKSITE

ASPECTS are marked Y

• LOW RISK? is marked Y

UNACCEPTABLE (OTHER)

Final result - New / changed ratings:

UNACCEPTABLE (MULTIPLE ISSUES)

SCR 51+ and LOW RISK? is marked N SCR 51+ and:

• item(s) in OTHER WORKSITE

ASPECTS are marked N (unacceptable)

• LOW RISK? is marked Y

DANGEROUS

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Key Points & Actions to be taken

Key Points Auditor/Reviewer notes areas identified in the review including both good aspects and areas for improvement Actions Auditor/Reviewer notes actions to improve the condition/operation of the site

Questions?

In groups

• Review video of site and supporting photos
• Record areas identified individually
• Discuss as a group
• Agree final SCR amongst group
• Overall discussion of findings

Group Exercise Options for using the SCR form

• Paper
• Smart PDF
• Excel (requires customisation)
• Online tool (requires some setup)

Customising the Excel SCR

• RCA logos
• Road ID/Road Name/Suburb
• Amend pop up messages (if required)
• Amend drop down lists (where required)

Click to go to RCA User Guide for Excel SCR Form