Residents Alliance January 30 th , 2020 Tentative Agenda 1) Call to - - PowerPoint PPT Presentation

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Residents’ Alliance

January 30th, 2020

Tentative Agenda

1) Call to Order 2) Determine Quorum (Introduction of Board Members) Carole Brokke – President Tom Shaner – Vice President Steve Lubinski – Treasurer Marilyn Moir Joe Rowe Quentin Davis Gary Brun Steve Drake - Secretary

President’s Report

1) Meeting Structure 2) Pelican Preserve Entities 3) Other Items

Carole Brokke

1) Structure of Meeting 2) Pelican Preserve Entities 3) Other Items

President’s Report

Carole Brokke

Flow Chart for Pelican Preserve and Responsibilities

Flowchart Handout Page 1

Stakeholders At Pelican Preserve

Pages 2,3,4

Annual Costs – 2019 versus 2020

Handout Page Number 8

1) Structure of Meeting 2) Pelican Preserve Entities 3) Other Items

President’s Report

Carole Brokke

• 1. Community February 29, 2020, 8:30 am to 2:30 pm.
• 2. City water pump station and storage tank will be built
• n the original site on Treeline Ave./near Bridgetown.

Completion date August 2021.

• 3. Ward 6 City/County Meeting held February 27, 2020

4:00 PM at Gulf Coast Church of Christ on 6 Mile Cypress. Those attending are: Gaile Anthony, Cecil Pendergrass, City and County managers, Sheriff and City Police Departments, FDOT, and Top Golf

Other Items

President’s Report (Continued) Agenda

Other Items (continued)

• 4. Ward 6 Councilwoman Gaile Anthony will be

running for City of Fort Myers Mayor.

• 5. Ward 6 Resident Margy Metzler from

Botanica Lakes will be running for City Council Ward 6 seat.

Agenda

(Continued) 3) Officer Reports. Tom Shaner – Nominations / Elections Steve Lubinski – Treasurer 4) Committee Reports Gateway water PPAC Update Ponds Update Survey and Strategic Intent Workshop Golf Course Evaluation Committee

Alliance Elections

Nominating Committee for Election of Directors

Thomas Shaner

From Residents Alliance By Laws: Section 4.3 – Nominations and Elections The Nominating Committee shall submit to the Board

• f Directors not later than forty-five (45) days before

the annual meeting, a slate of candidates for the Board of Directors.

• Upon acceptance by the Board, the Nominating

Committee report and recommendations shall be circulated to the membership not less than thirty (30) days before the annual meeting.

Additional nominations may be made provided

• They are made in writing,
• Endorsed by at least ten (10) voting Members in

good standing,

• with the written consent of the nominee and
• received by the Secretary of the Alliance not less

than fifteen (15) days in advance of the annual meeting.

Section 4.3 – Nominations and Elections

Treasurer’s Report

Steve Lubinski Handout Page 7

Treasurer’s Report

Unaudited Statement

Cash receipts Member Dues. $ 67,547.00 Cash Disbursements Costs related to Acquisition. 35,003.00

• f Town Center

Professional Fees. 450.00 D&O Insurance. 1,729.00 Printing&Supplies. 1,634.00 Miscellaneous Expenses. 293.00 Water Issues in Lennar Homes. 4,862.00 Alliance Planning Meeting 591.00 Total Disbursements. 44,562.00 Total cash on hand Jan.1,2019. $142,366 Total cash on hand Dec.31,2019. 165,351 Increase in Cash vs. 2018. 22,987

References 1) Bank of America. 2019 Financial Statements 2)Bank of America Bill Pay Program Statement of Cash Receipts and Cash Disbursements For the Period Ending 12/31/19

Reports

Committees Pelican Preserve Entities Projects

Gateway Water

Summary 1) What we have done. 2) Observations. 3) Recommendations 4) Some Constants

Gateway Water

1) Five Homes Tested for Source. 2) Tested Chlorine Levels. 5) Gathered Information (With Ken Hall, Gateway Public Works) 6) Steps: a) Hyper-chlorinated 5 test homes. b) Replaced Pex lines and valves – 3 homes. c) Hot Water Temperature Increased – 3 homes. d) Gateway Set Up Auto Flushers. e) Replaced PEX lines and valves in 10 homes.

Gateway Water Gateway Water Gateway Water Gateway Water Gateway Water

Gateway Water Observations 1) Too Many Variables 2) What Worked for some / Did Not Work for Others 3) Hyper-chlorination 4) Bleach in Water Lines 5) Raising Temperature 6) 3x3x3 7) Lee County’s Yearly Change in Chlorine Type. 8) Replacing Pex Lines 9) Constant and High Use of Water 10) Replacing P traps 11) Filters – Cost / Elimination of Chlorine.

Gateway Water Recommendations 1) Keep Water Usage High. 2) Run Water Thru Sink Faucets. 3) Use Bleach to Eliminate Odor from Drain. 4) Drain Water Heater / Raise Temperature. 5) Odor in 1 – 3 Sinks: Change PEX Lines and Valves. 6) Run Water Regularly If House is Vacant.

Gateway Water Constants 1) Some Homes Never Had Odors 2) Homes That Sat Empty For Months Prior to Purchase Had Strong Odors. 3) PEX Lines / Odor Reducing Bacteria Are Not A Good Combination. 4) Water Source: Now 50/50 Mix From Green Meadow Plant and Corkscrew Plant. 5) Auto Flushers Still Continue to Keep Chlorine Levels at Good Levels.

Gateway Water

Report Odors To:

Kenneth.hall@gatewaydistrict.org

Thanks for Everyone’s Input And Cooperation!

PPAC REPORT

Pelican Preserve Advisory Committee

Phil Mezey

GSCDD and PPAC

GSCDD

(Gateway Services Development District)

Owns Pelican Preserve Infrastructure Assets. Controls Operation and Maintenance Governed By An Elected Board of Supervisors.

PPAC

Pelican Preserve Advisory Committee

Advises GSCDD Board Concerning Asset Management. Budgets and Monitors Expenses. Protects and Balances Residents’ Interests. Works With Alliance, PPCA* Board & Castle Management. Uses Work Groups in Major Areas of Interest

* = Pelican Preserve Community Association

PPAC

Major Areas of Interest Ponds and Drainage System Preserves Landscaping and Irrigation Roads and Sidewalks Fountains and Features Front Gate Safety and Security.

PPAC

Expenses Budget for 2020 is $2.7 Million Major Areas of Expense Landscaping Pond Maintenance Access Control and Security Capital Reserves Expenses Distributed by ERU

PPAC

Current Areas of Focus Ponds Projects Front Gate Protocols Preserve Cart Path and Boardwalk Improved Lighting Safety and Security Initiatives

PPAC

Meetings: Second Thursday At 2:00 PM Members: Ron DaPonte Bob Geppert John Grega Phil Mezey Teresa Phillips Joe Schofield Glen Sikorski

Pelican Preserve Community Association

January 28th Board Meeting Report E-Voting Sign Up Food and Beverage Committee

`

REMINDERS

Bob Geppert Ponds and Wetlands Work Group

Steve Drake Update on 10/1/19 Residents Alliance Strategic Intent Planning

Analysis of 2019 Survey of PP Residents

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Preliminary Survey Results

Emailed to 2,903 Members/Residents 649 responses 22.4% Response Conducted July 16 - August 15, 2019

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Who Responded

0.2% 4.9% 37.4% 51.6% 5.6% 0.3%

Age Group

40-49 50-59 60-69 70-79 80-89 90+

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60.3 % 39.7 % Resident Status Full time Part time [VAL UE] 8.3% RA Member Yes No

Right Direction or Wrong Track?

97.23% 2.77% Right Direction Wrong Track

NOTE: Only 18 people (2.8%) said Wrong Track

40

Should the Residents Alliance Continue?

61.8% 29.9% 5.2% 3.08% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% Definitely Yes Yes No Definitely No

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Why Do You Feel This Way?

[974 total responses]

• Communications & information (130)
• Advocacy with city/county/CDD (90)
• Town Center purchase (60)
• Work on turnover / Creation of Master Board (41)
• Carole Brokke

42

PRIMARY Reasons for Joining RA

[533 Comments]

• To have One Voice (168)
• Information / Communications (132)
• To Support the Alliance (147)
• For Advocation & Representation (58)

43

Reasons for NOT Joining RA

[533 Comments]

• No reason (25)
• Fees/Dues (7)
• Forgot (9)
• Disagree with RA (3)

44

MOST Important/Valuable Program/Benefit

[454 comments]

• Advocacy (110)
• Communication / Information / Meetings (110)

45

LEAST Program/Benefit

[355 Comments]

• Don’t know / Nothing (85)
• Annual Garage Sale (79)
• Classified Ads (34)
• Bingo Results (31)
• Website (12)
• Snail Mail (10)
• Golf Purchase (5)

46

Frequency of Website Use

6.9% 42.2% 33.1% 17.7%

0.0% 10.0% 20.0% 30.0% 40.0% 50.0%

Weekly Once a month Once or twice a year Never look at it

47

Desired Communication Tools

27.0% 92.6% 6.9% 45.0% 21.3%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0%

Written newsletter mailed & posted Emailed updates Snail mailed updates Post updates to PP website Updates on a Pelican Preserve Comcast channel

Very Valuable Somewhat Valuable Not Very Valuable Not At All Valuable

48

Of October 1 Strategic Intent Workshop

49

Strategic Intent Workshop

• The Residents Alliance held a Strategic Intent Workshop on

Tuesday, October 1, 2019

• The Board and 15 invited guests representing Pelican

Preserve participated.

• Steve Drake facilitated.

50

The participants were:

Carole Brokke Tom Shaner Joe Rowe Marilyn Moir Steve Lubinski Gary Brun Gary Zarse Mike Lamphere Glen Sikorski Dawn Wacenske Dwayne Wacenske Kevin Tait Phil Mezey Rich Rittenberg Dave Matthews Phillip Rovner Tom Chail Bob Geppert Joan Rodriquez Terri Lollio Scott Scharnott Steve Drake

The Residents Alliance Was Created …

• 1. To convince WCI to start building the Town Center.
• 2. To help residents with WCI warranty issues.
• 3. To gather resident input on Town Center facilities and

programs such as woodworking, art rooms, clubs, classes, social functions.

• 4. To stop odors from the landfill.
• 5. To establish working relationship with WCI and establish

monthly meetings with WCI to discuss issues.

• 6. To work with city officials on new fire station, security,

lowering taxes and city budget.

51

Results – Three Alternative Futures

1) The Residents Alliance becomes a committee of the PPCA with specific delegated functions 2) The Residents Alliance remains an independent organization with specific functions 3) After Golf Study finished and Lennar is gone, the Residents Alliance completes its work.

52

Workshop participants – working in four separate groups – developed three different alternative futures for the Residents Alliance. The whole group voted on the three to develop priorities for the Alliance. They are:

DESIRED CONDITION

On 12/31/2021

• 1. Websites have been consolidated
• 2. Golf Course evaluation complete
• 3. Disposition of leftover RA funds completed
• 4. Communications role transferred to PPCA
• 5. Responsibility for public advocacy determined
• 6. Leadership development system in place
• 7. Determine if/when to conclude RA corporation

53

Actions Needed from RA Board of Directors

1) Determine which Alternate Future to pursue and develop a timeline to get there. Options could include:

• Appoint an official liaison to the Community Association Board
• Make appropriate changes over the next 1-3 years
• Become the official “government affairs arm” of the Community

Association Board

2) Determine if/when to change RA dues 3) Determine what to do with current cash ($140,148 on 10/8/19)

• Examine value of starting an Endowment Fund to support

special needs 4) Determine core functions for RA starting 2020 5) Work with Community Association Board (PPCA) on assigned and/

• r shared functions

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Golf Course Evaluation Committee

Tom Shaner

The sole purpose of the committee is to gather information relative to various options for the future of the club/course and then present that information, along with the advantages and disadvantages associated with each, first to the members of the Golf Club, and then, if necessary, to all the residents of Pelican Preserve.

Purpose

*Financial Analysis and Accounting *Financial Modeling *Banking & Finance on the Commercial Lending side *Legal Skills *Food and Beverage *Corporate Negotiations Experience *Real Estate; Construction *Meaningful Golf Course/Club Experience

Committee Skills Set

Residents Alliance Board Officers Carole Brokke and Tom Shaner

Committee Members

Quentin Davis, Cal Fowx , Chris Fulton, Brett Fulton, David Kaprosy, Milford “Muff” Liss, Sharon Presutti, Frank Robers, Herb Strong, Kevin Tait, Al Torrisi, Ed Woolley

Committee Members

1) Club Members Purchase and Operate. 2) Club Members and Community Jointly Purchase. 3) Community Purchases and Operates. 4) Third Party Purchases and Operates.

Possible Options to Evaluate

1) Multiple meetings/discussions with Lennar.

2) Execution of Lennar’s Non-Disclosure Agreement. 3) Retain Golf Economist Consultant. 4) Multiple committee and subcommittee meetings.

Summary of Work by Committee

5) Financials were obtained from Lennar/Icon. 6) Various financial models have been prepared. 7) Meetings were held with other clubs/courses. 8) Reviewed numerous studies and reports concerning sale of golf facility.

Committee Work (Continued)

Committee Work (Continued)

9) Held meetings with Icon employees including VP, Financial, Membership Director, Course Superintendent, Head Golf Professional and General Manager 10) Focus group was held with golf members. 11) Survey has been prepared.

Handout Page Number 8 UPDATED Neighborhood Associations Presidents List Handout Page Number 10 Residents Alliance Membership Application Handout Page Number 9 Neighborhoods and Streets