Research Methodology Scientific presentation (Oral and Poster - PowerPoint PPT Presentation

2141491 Research Methodology Scientific presentation (Oral and Poster Presentations) Lecturer: Charusluk Viphavakit, PhD ISE, Chulalongkorn University, 2 nd /2018 Email : charusluk.v@chula.ac.th Website : https://charuslukv.wordpress.com

Oral presentation https://charuslukv.wordpress.com 2141491 Research Methodology 2

Oral presentation  Preparation  MS Powerpoint (*.ppt and *.pptx files) and Adobe *.pdf files are the most common files in presentations.  The speakers will be given strict time limits for their presentation.  Each speaker will be allocated a time slot.  Each presentation is chaired by a person who is responsible for the timely presentation. https://charuslukv.wordpress.com 2141491 Research Methodology 3

Oral presentation  The structure of the presentation should follow the structure of scientific writing. Broad perspective Background/Literature Review Research Methods Research Results Discussion Conclusions Broad perspective https://charuslukv.wordpress.com 2141491 Research Methodology 4

Oral presentation  General guidelines 1. The presenter should never plan to present slides more rapidly than one slide each minute. A presentation faster than this makes it too difficult for the audience to follow. 2. Every slide should be clearly numbered. This allows an audience member to indicate which slide is to be discussed during question time. https://charuslukv.wordpress.com 2141491 Research Methodology 5

Oral presentation  Example: For ten minutes presentation time  Maximum 13 slides  First slide is the title slide and some explanation i.e. presenter, co-authors, date and place and etc.  Last slide will be a thank you and acknowledgements.  Presentation must be delivered in full (introduction, theory, research methods, results)  Introduction (1 slide);  Theory (1 – 2 slides);  Experimental method (1 – 2 slides);  Results (3 – 5 slides);  Discussion and conclusions (1 slide). https://charuslukv.wordpress.com 2141491 Research Methodology 6

Oral presentation  General guidelines (cont.) 3. The number of words on each slide should be less than 50 and the text should be broken up into fewer than eight bullet points. 4. Animated images must be checked on the computer and the display used at the conference venue. There are many compatibility problems with different computers and projection facilities. 5. References must be included in the presentation on the relevant slide. https://charuslukv.wordpress.com 2141491 Research Methodology 7

Oral presentation  General guidelines (cont.) 6. Slide colours are very important for clarity. The presenter should choose a background with a light neutral colour and clearly contrasting letters and equations. Preferably the auditorium/lecture theatre should remain well lit so that audience members can take notes. A dark environment prevents note taking and is also conducive to sleep and so should be avoided. 7. The font type and font size must be chosen for maximum clarity. This usually means a font size of greater than 20 point should be used. (Mine is 24 point) https://charuslukv.wordpress.com 2141491 Research Methodology 8

Oral presentation  Delivery  Before the day of the presentation, the speaker should run through the presentation out loud, alone or in a small group, to ensure that all concepts can be clearly explained and the talk can be delivered in the time allocated.  Minimize stage-fright. https://charuslukv.wordpress.com 2141491 Research Methodology 9

Oral presentation  To minimize stage-fright for speakers that are nervous 1. Rehearse the talk a number of times before the event with and without an audience. 2. Memorize the first two sentences that will be spoken. This allows the speaker to start without being too hesitant. 3. Use hand note cards. This is an insurance policy. Rather than using these hand notes during the talk, they can be used to rescue the speaker from nervous confusion. https://charuslukv.wordpress.com 2141491 Research Methodology 10

Oral presentation  To minimize stage-fright for speakers that are nervous (cont.) 4. Make sure each slide has a requirement for the speaker to explain something more than the written text. 5. Do not commence speaking to the presentation until the title slide appears on the screen and the Chairperson of the session has introduced you. https://charuslukv.wordpress.com 2141491 Research Methodology 11

Oral presentation  During the delivery of the talk,  The speaker should face the audience.  The sound level of the presentation should be judged by imagining that the presenter is talking to the people seated in the back row of the audience.  The speaker should attempt to speak slowly in short, simple sentences as the language used might not be the speaker’s native language, and might not be the native language for many members of the audience. https://charuslukv.wordpress.com 2141491 Research Methodology 12

Oral presentation  During the delivery of the talk (cont.),  The axes must be mentioned before commenting on the data in the graph when presenting graphs.  When presenting equations both sides of the equation should be explained verbally and the important symbols defined. https://charuslukv.wordpress.com 2141491 Research Methodology 13

Oral presentation  Delivery guidelines  It is important that the talk has a clearly defined end slide. This is achieved using a slide which has the two words thank you only (perhaps with some images for colour), and the speaker should thank the audience for their attention.  It is essential that the speaker does not exceed the time limit for the talk. https://charuslukv.wordpress.com 2141491 Research Methodology 14

Oral presentation  Delivery guidelines (cont.)  Talking beyond the allocated time is extremely rude and offensive  To the chair (who has the responsibility to stop the speaker on time),  To the following speakers (is their presentation less important that the current presentation?)  To the audience (who wish to move to another room to listen to another paper timed to begin at the end of the current paper, or take a coffee break/lunch, etc). https://charuslukv.wordpress.com 2141491 Research Methodology 15

Poster presentation https://charuslukv.wordpress.com 2141491 Research Methodology 16

Poster presentation  Poster sessions at science and engineering conferences can be of significant benefit in providing the authors with an opportunity to engage in the event with enthusiasm.  It is an opportunity to present research work one-on-one to interested parties.  Unlike conference presentations, when question time is very restricted, a poster session allows longer discussions of the merit and quality of the research work reported.  Other advantages include the opportunity to discuss the research without suffering the stress of making a public presentation and the challenge of answering questions at a very public forum. https://charuslukv.wordpress.com 2141491 Research Methodology 17

Poster presentation  Guidelines  The authors are required to prepare a large poster; the A0 and A1 formats are common.  During the poster session, the author is required to stand close by the poster to explain what research is being reported and to answer questions about the work, the proposed further work, etc.  As the author might not be able to speak with all passers-by, and at times the poster might be unattended, the poster must be self-explanatory. https://charuslukv.wordpress.com 2141491 Research Methodology 18

Poster presentation  Guidelines (cont.)  The title must be sufficiently large so that it is readable from a distance.  The font size and the figures need to be sufficiently large so that a small group of people can read and understand the information at the same time.  During a poster session at a conference, authors are required to mount their posters before the session starts, and to be available to discuss their poster during scheduled viewing sessions https://charuslukv.wordpress.com 2141491 Research Methodology 19

Poster presentation  To maximize the opportunity presented at a poster session, the author should be ready to: 1. Give a 3 minute outline of the project and the main results; 2. Answer questions; 3. Give additional important information about the research more generally (e.g. published paper on the topic, business cards and other contact details for further discussion after the conference has finished). https://charuslukv.wordpress.com 2141491 Research Methodology 20

Poster layout  Typical poster layout:  The proportional area dedicated to each section and the number of columns are usually not rigorously defined, but the font size should be sufficient so that a small group of people can read it simultaneously from a distance of 1 – 2 metres. 21

Poster presentation  Examples 22

Poster Presentation (10 points)  Select one of your literature review papers for Poster presentation.  3 minute each  Poster size is A0 (No-printing)  Presentation date: 17 th April 2019 https://charuslukv.wordpress.com 2141491 Research Methodology 23