Research Methodology Scientific presentation (Oral and Poster - - PowerPoint PPT Presentation

Scientific presentation (Oral and Poster Presentations)

Lecturer: Charusluk Viphavakit, PhD

ISE, Chulalongkorn University, 2nd/2018 Email: charusluk.v@chula.ac.th Website: https://charuslukv.wordpress.com

2141491

Research Methodology

Oral presentation

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Oral presentation

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• Preparation
• MS Powerpoint (*.ppt and *.pptx files) and Adobe *.pdf files are the most common

files in presentations.

• The speakers will be given strict time limits for their presentation.
• Each speaker will be allocated a time slot.
• Each presentation is chaired by a person who is responsible for the timely

presentation.

Oral presentation

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Broad perspective Broad perspective Background/Literature Review Research Methods Research Results Discussion Conclusions

• The structure of the presentation should follow the structure of scientific writing.

Oral presentation

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• General guidelines
• 1. The presenter should never plan to present slides more rapidly than one slide

each minute. A presentation faster than this makes it too difficult for the audience to follow.

• 2. Every slide should be clearly numbered. This allows an audience member to

indicate which slide is to be discussed during question time.

Oral presentation

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 Example: For ten minutes presentation time

• Maximum 13 slides
• First slide is the title slide and some explanation i.e. presenter, co-authors, date and

place and etc.

• Last slide will be a thank you and acknowledgements.
• Presentation must be delivered in full (introduction, theory, research methods, results)

 Introduction (1 slide);  Theory (1–2 slides);  Experimental method (1–2 slides);  Results (3–5 slides);  Discussion and conclusions (1 slide).

Oral presentation

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• General guidelines (cont.)
• 3. The number of words on each slide should be less than 50 and the text should be

broken up into fewer than eight bullet points.

• 4. Animated images must be checked on the computer and the display used at the

conference venue. There are many compatibility problems with different computers and projection facilities.

• 5. References must be included in the presentation on the relevant slide.

Oral presentation

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• General guidelines (cont.)
• 6. Slide colours are very important for clarity. The presenter should choose a

background with a light neutral colour and clearly contrasting letters and

• equations. Preferably the auditorium/lecture theatre should remain well lit so that

audience members can take notes. A dark environment prevents note taking and is also conducive to sleep and so should be avoided.

• 7. The font type and font size must be chosen for maximum clarity. This usually

means a font size of greater than 20 point should be used. (Mine is 24 point)

Oral presentation

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• Delivery
• Before the day of the presentation, the speaker should run through the

presentation out loud, alone or in a small group, to ensure that all concepts can be clearly explained and the talk can be delivered in the time allocated.

• Minimize stage-fright.

Oral presentation

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• To minimize stage-fright for speakers that are nervous
• 1. Rehearse the talk a number of times before the event with and without an

audience.

• 2. Memorize the first two sentences that will be spoken. This allows the speaker to

start without being too hesitant.

• 3. Use hand note cards. This is an insurance policy. Rather than using these hand

notes during the talk, they can be used to rescue the speaker from nervous confusion.

Oral presentation

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• To minimize stage-fright for speakers that are nervous (cont.)
• 4. Make sure each slide has a requirement for the speaker to explain something

more than the written text.

• 5. Do not commence speaking to the presentation until the title slide appears on the

screen and the Chairperson of the session has introduced you.

Oral presentation

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• During the delivery of the talk,
• The speaker should face the audience.
• The sound level of the presentation should be judged by imagining that the

presenter is talking to the people seated in the back row of the audience.

• The speaker should attempt to speak slowly in short, simple sentences as the

language used might not be the speaker’s native language, and might not be the native language for many members of the audience.

Oral presentation

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• During the delivery of the talk (cont.),
• The axes must be mentioned before commenting on the data in the graph when

presenting graphs.

• When presenting equations both sides of the equation should be explained

verbally and the important symbols defined.

Oral presentation

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• Delivery guidelines
• It is important that the talk has a clearly defined end slide. This is achieved using a

slide which has the two words thank you only (perhaps with some images for colour), and the speaker should thank the audience for their attention.

• It is essential that the speaker does not exceed the time limit for the talk.

Oral presentation

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• Delivery guidelines (cont.)
• Talking beyond the allocated time is extremely rude and offensive

 To the chair (who has the responsibility to stop the speaker on time),  To the following speakers (is their presentation less important that the current presentation?)  To the audience (who wish to move to another room to listen to another paper timed to begin at the end of the current paper, or take a coffee break/lunch, etc).

Poster presentation

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Poster presentation

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• Poster sessions at science and engineering conferences can be of significant benefit in

providing the authors with an opportunity to engage in the event with enthusiasm.

• It is an opportunity to present research work one-on-one to interested parties.
• Unlike conference presentations, when question time is very restricted, a poster session

allows longer discussions of the merit and quality of the research work reported.

• Other advantages include the opportunity to discuss the research without suffering the

stress of making a public presentation and the challenge of answering questions at a very public forum.

Poster presentation

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• Guidelines
• The authors are required to prepare a large poster; the A0 and A1 formats are

common.

• During the poster session, the author is required to stand close by the poster to

explain what research is being reported and to answer questions about the work, the proposed further work, etc.

• As the author might not be able to speak with all passers-by, and at times the poster

might be unattended, the poster must be self-explanatory.

Poster presentation

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• Guidelines (cont.)
• The title must be sufficiently large so that it is readable from a distance.
• The font size and the figures need to be sufficiently large so that a small group of

people can read and understand the information at the same time.

• During a poster session at a conference, authors are required to mount their posters

before the session starts, and to be available to discuss their poster during scheduled viewing sessions

Poster presentation

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• To maximize the opportunity presented at a poster session, the author should be

ready to:

• 1. Give a 3 minute outline of the project and the main results;
• 2. Answer questions;
• 3. Give additional important information about the research more generally (e.g.

published paper on the topic, business cards and other contact details for further discussion after the conference has finished).

Poster layout

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• Typical poster layout:
• The proportional area

dedicated to each section and the number of columns are usually not rigorously defined, but the font size should be sufficient so that a small group of people can read it simultaneously from a distance of 1–2 metres.

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• Examples

Poster presentation

Poster Presentation (10 points)

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• Select one of your literature review papers for Poster presentation.
• 3 minute each
• Poster size is A0 (No-printing)
• Presentation date: 17th April 2019

Student Presentation (20 points)

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• Select one of your literature review papers for Oral presentation.
• 7 minute each
• 5 minutes presentation and 2 minutes Q&A
• Last two weeks (4 hours)
• Wed 24th April 2019
• Wed 1st May 2019

Wanna change the date??