RENEWALS 2019 Contract Awards Park Board Committee Meeting July 8, - - PowerPoint PPT Presentation

▶
renewals
SMART_READER_LITE
LIVE PREVIEW

RENEWALS 2019 Contract Awards Park Board Committee Meeting July 8, - - PowerPoint PPT Presentation

Sep 08, 2022 217 likes •688 views

PLAYGROUND RENEWALS 2019 Contract Awards Park Board Committee Meeting July 8, 2019 Purpose of Presentation Update the Board on the status of the playground renewal program; To seek Board approval to award construction contracts that

slide-1
SLIDE 1

Park Board Committee Meeting

PLAYGROUND RENEWALS

2019 Contract Awards

July 8, 2019

slide-2
SLIDE 2

2

Purpose of Presentation

  • Update the Board on the status of the playground renewal program;
  • To seek Board approval to award construction contracts that may be
  • ver $500,000 and expedite project delivery for seven playground

renewal projects, at:

  • Kaslo Park
  • Winona Park
  • Ash Park
  • Beaconsfield Park
  • Jones Park
  • Cedar Cottage Park
  • Charleson Park
slide-3
SLIDE 3

3

Presentation Outline

  • 1. Purpose of Presentation
  • 2. Background
  • 3. Discussion – 2019 Playground Renewals
  • 4. Procurement Process
  • 5. Recommendation
slide-4
SLIDE 4

Background

4

Ash Park Playground

slide-5
SLIDE 5

5

Background

  • There are currently 160 playgrounds in the Park Board’s system, and many

are reaching the end of their lifespan.

  • Replacement of playgrounds is an ongoing priority.
slide-6
SLIDE 6

6

Background What’s guiding the playground renewal process?

  • 2015 report Assessment of Vancouver Playspaces
  • Age of Infrastructure
  • Non-profit group Let’s All Play provided recommendations to improve universal

accessibility in Vancouver playgrounds

  • Public engagement and feedback
  • Input from Park Board Operations staff
  • Van Play the citywide Parks and Recreation Services Master Plan (pending

Board decision fall 2019), provides recommendations on strategies for the creation of more vibrant parks and recreation amenities, including playgrounds.

slide-7
SLIDE 7

7

Background Alignment with VanPlay

  • The draft VanPlay Report 3,

“Big Move 1: Equity” examines parks and recreation through an equity lens and recognizes where the system is not meeting needs, and where the history

  • f investment has resulted in

an uneven distribution of resources and opportunities.

slide-8
SLIDE 8

8

Background

The VanPlay Initiative Zones map shows three possible indicators (equity factors) to highlight areas in need of resources:

  • 1. Park access
  • 2. Demand for low-barrier

recreation services

  • 3. Tree canopy gaps
slide-9
SLIDE 9

9

Background

The intention is to use VanPlay Initiative Zones as

  • ne tool for setting priorities

for future playground

  • renewals. Areas with one or

more equity factors identified indicate an area in need.

slide-10
SLIDE 10

10

Background

The majority of recent playground renewals

  • verlap or are adjacent to

the equity zones identified through VanPlay.

slide-11
SLIDE 11

11

Background

And the majority of current playground renewals also overlap or are adjacent to the equity zones identified through VanPlay.

Charleson Granville Jones Winona Ash Trout Lake CC Cedar Cottage Thunderbird CC Kaslo Beaconsfield Champlain Heights CC

slide-12
SLIDE 12

12

Background

Since 2015, 17 playground renewals have been completed:

  • Andy Livingstone Park
  • Clark Park East
  • China Creek North Park

(construction to be completed summer 2019)

  • Creekside Park
  • Douglas Park
  • Hastings Mill Park
  • Lillian To Park (new asset)
  • Major Mathews Park
  • McBride Park
  • Nanaimo Park
  • Oxford Park
  • Price Park
  • Stanley Park – Prospect

Point

  • Riley Park – North
  • Riverfront Park – West
  • Sunset Park
  • Tisdall Park
  • WC Shelley Park

Douglas Park Playground

slide-13
SLIDE 13

13

Background

slide-14
SLIDE 14

2019 Playground Renewals

14

Hastings Mill Park Playground (replaced 2016)

slide-15
SLIDE 15

15

2019 Playground Renewals The following seven (7) projects are scheduled for construction this year :

  • Ash Park
  • Beaconsfield Park
  • Cedar Cottage Park
  • Charleson Park
  • Jones Park
  • Kaslo Park
  • Winona Park
slide-16
SLIDE 16

16

2019 Playground Renewals

These playgrounds were chosen based on:

  • Priority ranking in the

Assessment of Playspaces report;

  • VanPlay equity zones;
  • Input from VPB operations

staff; and

  • Community needs.
slide-17
SLIDE 17

Community Engagement

17

Coopers’ Park Extension public engagement event

slide-18
SLIDE 18

18

2019 Playground Renewals - Engagement

  • Community feedback has informed the final playground concepts throughout

the design phase.

  • Broad community support and enthusiasm for the playground renewals.

McBride Park public engagement event

slide-19
SLIDE 19

19

2019 Playground Renewals - Engagement

Two approaches used in the public engagement process:

  • 1. Social media, webpages, site signs and information sharing for parks

including only a playground renewal

  • 2. Open houses and surveys, in addition to the above methods for parks

where other elements in addition to the playground renewal are occurring.

slide-20
SLIDE 20

20

2019 Playground Renewals - Engagement

  • Engagement for Ash Park, Beaconsfield

Park, Kaslo Park and Winona Park included:

  • Online project websites & social media
  • Consultation with relevant local

community groups

  • Posting information signs in the parks

with illustrative concept plans for the renewed playgrounds.

  • Positive feedback has been received for

all the new playgrounds

slide-21
SLIDE 21

21

2019 Playground Renewals - Engagement

  • Engagement for Cedar Cottage Park, Charleson Park and Jones Park

included:

  • Online project website & social media
  • Posting information signs in the park
  • Open houses with in person and online surveys
  • High approval ratings for each of the proposed changes has been received
slide-22
SLIDE 22

Playground Designs

22

Hastings Mill Park Playground public engagement display board

slide-23
SLIDE 23

23

2019 Playground Renewals – Ash Park

Existing Condition

  • Located in rapidly

growing area of Marpole neighbourhood

  • Approx. 25 years old
  • Poor overall condition
  • Lacks accessibility
slide-24
SLIDE 24

24

2019 Playground Renewals – Ash Park

slide-25
SLIDE 25

25

2019 Playground Renewals – Beaconsfield Park

Existing Condition

  • Located in Renfrew

Collingwood neighbourhood next to Italian Cultural Centre and used daily by Westside Montessori and licensed early childhood care

  • Approx. 34 years old
  • Poor overall condition
  • Lacks accessibility
slide-26
SLIDE 26

26

2019 Playground Renewals – Beaconsfield Park

slide-27
SLIDE 27

27

2019 Playground Renewals – Cedar Cottage

Existing Condition

  • Located in Kensington

Cedar Cottage neighbourhood and close to Queen Alexandra Elementary and future Broadway Line

  • Approx. 35+ years old
  • Poor overall condition
  • Lacks accessibility
slide-28
SLIDE 28

28

2019 Playground Renewals – Cedar Cottage

slide-29
SLIDE 29

29

2019 Playground Renewals – Charleson

Existing Condition

  • Highly used park – adjacent to

the seawall, family co-ops and False Creek Elementary

  • Partial update – Wood tower,

swings & tot playground

  • Fall height and other CSA

concerns on wood structures

  • Erosion issues on hillside
slide-30
SLIDE 30

30

2019 Playground Renewals – Charleson

slide-31
SLIDE 31

31

2019 Playground Renewals – Kaslo Park

Existing Condition – Kaslo Park

  • Located close to Frog

Hollow Neighbourhood House in the Hastings Sunrise neighbourhood.

  • Approx. 34 years old
  • Poor condition
  • Lacks accessibility
slide-32
SLIDE 32

32

2019 Playground Renewals – Kaslo Park

slide-33
SLIDE 33

33

2019 Playground Renewals – Jones Park

Existing Condition

  • Located in Kensington

Cedar Cottage neighbourhood on Victoria Drive

  • Approx. 35+ years old
  • Poor overall condition
  • Lacks accessibility
slide-34
SLIDE 34

34

2019 Playground Renewals – Jones Park

slide-35
SLIDE 35

35

2019 Playground Renewals – Winona Park

Existing Condition

  • Located in park dominated

by sports fields and in rapidly growing area of Marpole neighbourhood on the Cambie Corridor

  • Approx. 25 years old
  • Poor condition
  • Lacks accessibility
slide-36
SLIDE 36

36

2019 Playground Renewals – Winona Park

slide-37
SLIDE 37

Procurement

37

Clark Park East Playground (replaced 2018)

slide-38
SLIDE 38

38

2019 Playground Renewals – Procurement

  • Tendered through publicly advertised ‘Invitation to Tender’ (ITT)

processes to identify qualified contractors

  • The seven (7) projects will have individual construction contract

values ranging from $375,000 - $875,000, with a maximum combined total cost of $4.5 million.

slide-39
SLIDE 39

39

2019 Playground Renewals – Procurement

  • As per the Park Board’s Procurement Policy, Board approval is

required for all contract awards valued at $500,000 or higher.

  • The City’s Procurement Policy requires Bid Committee approval for

all contract awards valued above $750,000.

  • The final tenders for these projects will be received over the summer

(late July to mid September) when the Board is not in session.

  • Many of the tenders may exceed $500,000 and require Board

approval, and some may exceed $750,000 and require Bid Committee approval.

slide-40
SLIDE 40

40

2019 Playground Renewals – Procurement

  • Staff are seeking Board approval now, prior to receiving the final

tenders and pricing in order to avoid project delays and expedite delivery.

  • Upon receiving Board authorization, and as per the procurement

process outlined, construction contracts will be awarded.

  • This approach aligns with both Park Board and City of Vancouver

procurement policies, and will result in significant time efficiencies, earlier construction dates, and faster delivery of much needed neighbourhood amenities.

slide-41
SLIDE 41

41

2019 Playground Renewals – Financial Implications

  • Finance has reviewed the estimated combined maximum total cost of $4.5

million and confirmed that funding is available in the 2019 Capital Budget.

  • Staff have reviewed the proposed plans with Park Board Operations staff

regarding cost and ease of future maintenance.

Prospect Point Playground (replaced 2018)

slide-42
SLIDE 42

Future Playground Renewals

42

McBride Park Playground (replaced 2016)

slide-43
SLIDE 43

43

Future Playground Renewals

  • Trout Lake Preschool and Thunderbird

Preschool currently out to tender.

  • Concept revisions are underway for

Champlain Heights Community Centre and Granville Park playgrounds;

  • Future playground renewal projects will

be prioritized based on age, condition, accessibility, compliance with CSA standards, and alignment with VanPlay.

slide-44
SLIDE 44
  • A. THAT the Vancouver Park Board authorize staff to negotiate to the satisfaction
  • f the Park Board’s General Manager, the City’s Director of Legal Services,

and the City’s Chief Purchasing Official, and enter into contracts with the vendors who have submitted qualified bids for the following seven (7) playground renewal projects, with pricing that aligns with their individual estimated project budgets (ranging from $375,000-$875,000 depending on their level of complexity), with the combined total cost of all contracts not to exceed the estimated overall budget of $4.5 million:

44

Recommendation

  • Ash Park
  • Beaconsfield Park
  • Cedar Cottage Park
  • Charleson Park
  • Jones Park
  • Kaslo Park
  • Winona Park
slide-45
SLIDE 45
  • B. THAT the Chief Purchasing Official and Park Board General Manager be

authorized to execute on behalf of the Park Board the contracts contemplated by Recommendation A;

  • C. THAT no legal rights or obligations will be created by the Park Board’s

adoption of Recommendations A and B above, until the contracts are executed by the authorized signatories of the City and Park Board as set

  • ut in these Recommendations; and
  • D. FURTHER THAT staff will provide Commissioners with confirmation of the

above noted contract awards once finalized.

45

Recommendation

slide-46
SLIDE 46