Regular Board Meeting
July 27, 2020
Regular Board Meeting July 27, 2020 1. Agenda Review Agenda 2. Old - - PowerPoint PPT Presentation
Regular Board Meeting July 27, 2020 1. Agenda Review Agenda 2. Old Business 3. Approval of Consent Agenda Items a. Regular Board minutes dated June 22, 2020 b. Board Member vouchers for the month of June c. Payment vouchers dated June 17, 2020
July 27, 2020
Project, Recommendation to award Bid 1414, and Construction Related Professional Services
Services
Recommendation for Approval of Change Orders and Professional Services
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a. Regular Board minutes dated June 22, 2020 b. Board Member vouchers for the month of June c. Payment vouchers dated June 17, 2020 – July 21, 2020 d. Sanitary Sewer Extension – Hartley Hill (City of Duluth) e. Sanitary Sewer Extension – Fosness Development (City of Cloquet) f. Sanitary Sewer Extension – Payton Acres Phase 1 (City of Hermantown)
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Building 11 Truck Drive Through & Vactor Truck Discharge Slab and Paving Project
Building 11 Truck Drive Through & Vactor Truck Discharge Slab and Paving Project
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Building 11 Truck Drive Through & Vactor Truck Discharge Slab and Paving Project
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a. Committee of the Whole b. Finance c. Operations d. Personnel e. Legislative f. Planning/Solid Waste g. Board Governance h. Board Member Comments
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15 06/24/2020 Tweet from @ErikSimonson regarding local bonding projects in limbo including WLSSD 07/01/2020 Article from Duluthian regarding MPCA recognition of outstanding permit compliance by WLSSD wastewater treatment staff 07/07/2020 Article from squatchrocks.com (92.1FM) entitled: “WLSSD offers several food compost sites around the Twin Ports” 07/09/2020 Correspondence from Lakeside resident thanking Dianne Mathews for responsiveness during Lakeside project 07/08/2020 Article from duluthnewstribune.com entitled: “Pollutants addressed as Twin Ports Interchange project officials say delay was ‘time well spent’”
June 2020
Wastewater – June 2020
Wastewater Industrial Revenue Review 2020 results through June
85,728 90,118 95,928 67,880 58,408 75,385 78,863 49,278 51,784 53,804 48,371 39,309 43,442 47,634 20,000 40,000 60,000 80,000 100,000 120,000 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD LBS/DAY
BOD TSS
77,799 BOD ANNUAL BUDGET 38,201 TSS ANNUAL BUDGET
$457,006 over budget or 106%
Wastewater Operating Revenue Review 2020 results through June
Wastewater O&M Expense Review 2020 Results through June
Wastewater Capital / Debt Service Review 2020 Results through June
Wastewater Revenue, Expense and Surplus Summary 2020 Results through June
Budget Actual Variance Revenues $14,115,623 $14,739,658 $624,035 Over Expenses $8,358,245 $8,077,062 $281,183 Under Capital / Debt Service Earnings $274,964 $224,994 <$49,970> Under Transfers for Capital / Debt Service $6,072,186 $6,072,186 $0 At Surplus <Deficit> <$39,844> $815,404 $855,248 Over
Wastewater Fund Balances 2020 Results through June
$14,199,154 or 3 ¼ times the minimum targeted goal as of June 30, 2020. (Goal 25% or better of 2020 budgeted O&M expenses - $4,171,565)
as of June 30, 2020. (Goal $1,000,000 plus highest annual WIF annual set aside of $1,420,827)
(including Georgia Pacific prepaid 2020-2027) was at 228% as of June 30, 2020. (Goal 120% or better)
Solid Waste – June 2020
Solid Waste Revenue Review 2020 Results through June
Solid Waste Revenue
%
Total Solid Waste Operating Revenue
Solid Waste O&M Expense Review 2020 Results through June
Solid Waste Capital Review
Total Solid Waste Summary 2020 Results through June
Budget Actual Variance YTD Revenues $4,946,266 $4,878,918 <$67,348> Under Expenses $5,037,867 $4,585,116 $452,751 Under Capital $145,154 $145,468 <$314> Under Capital Earnings $12,502 $10,596 <$1,906> Under Surplus <Deficit> <$224,253> $158,930 $383,183 Over
Solid Waste Fund Balances 2020 Results through June
at $2,524,719 or 1 ¾ times the minimum targeted goal as of June 30, 2020. (Goal 25% or better of 2020 budgeted non-Transfer Station O&M expenses - $1,319,275)
$592,445 or 1 times the minimum targeted goal as of June 30, 2020. (Goal $550,000 or better)
no Solid Waste Debt Service funds.
Transfer Station Capital Fund Balance 2020 Results through June
was at $398,715 or 2 ½ times the minimum targeted goal as of June 30, 2020. (Goal $150,000 or better)
Safety Incentive – $10/month for each 100% compliant audit June Compliance Results
100% compliance (including wearing face masks).
the thickener recirculation tank, 100% compliance.
clarifier #3, 100% compliance.
Safety Incentive – Achieve 100% attendance at monthly safety meetings Attendance at General Safety Meeting 100% attendance = $10/month Less than 100% attendance = $0/month June General Safety Meeting = 100% attendance June on-line Safety Meeting Topic – Confined Space
Safety Incentive – Job Hazard Analysis Job Hazard Analysis (JHA’s) Development
Total JHA’s for 2020 YTD = 3
Safety Incentive – MNSHARP Recognition
Incentive Payment* – Scanlon Pump Station - $45 Materials Recovery Center - $45 Both Scanlon and the MRC qualify for the MNSHARP program once again. Both were also OSHA inspected during 4th quarter 2019 in preparation for the 2020 MNSHARP inspections. Both of these inspections are scheduled for October 2020. *This is an annual measure
Safety Incentive Earned
Previous Months June Year-to- Date Annual Potential PPE Audit (none conducted March and April due to
COVID 19)
$30 $10 $40 $100 Lockout/Tagout Audit (none conducted March
and April due to COVID 19)
$30 $10 $40 $100 Confined Space Audit (none conducted March
and April due to COVID 19)
$30 $10 $40 $100 GSM Attendance $50* $10* $60* $120 Job Hazard Analysis (JHA’s) $0 $0 $0 $ 30 MNSHARP $ 90 TOTAL $140 $40 $180 $540 * Assumes employees on extended leave will make up training within 30 days of return
May - Courtland St. Yard Waste Days Away Case – Same level trip/fall, injured wrists, body, head. June - No new recordable injuries. TRC DART Courtland St 1 Biosolids Storage MRC Scanlon
Regulatory Compliance and Hg Goals for 2020
Category Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Wastewater
C C C C C C
Biosolids Land App.
C C C C C C
Air Quality
C NC NC NC NC NC
Effluent Mercury Internal-Goal Daily Maximum
◊
Effluent Mercury Internal-Goal Monthly Average
C C C C C C
Organics
C C C C C C
Transfer Station
C C C C C C
MRC
C C C C C C
Entries: C = Compliance, NC = Non Compliance
◊ Hg Internal Goal Made
Permit/Internal Goal Incentive Air Permit $75.00 potential $0 for the year NPDES Permit $200 potential for end of the year Meet Monthly Hg Internal Goals
Daily Max. $5 x 3 month(s) = $15 EARNED
Land Application (MN and WI) $45 potential for end of the year Solid Waste Permits $100 potential for end of the year Total Regulatory Compliance Payout for 2020 if it ended in June
$360
Operational Excellence – Achieve a Reduction in budgeted energy consumption for electricity and natural gas and maximize biogas use in the new heating system
Incentive Payment ($250 Max) –
Target
Electricity Usage Natural Gas Usage
<= 96% $150 $50 96.1- 97.9% $100 $35 98.0- 99.0% $50 $15 >= 99.1% $0 $0 Target
Biogas Utilization*
>= 90% $50 80.0-89.9% $35 70.1-79.9% $15 <= 70% $0
*Biogas utilization does not include months June-September
Operational Excellence Incentive – Achieve reduction in energy consumption and maximize biogas utilization 2020 Results
Jan Feb Ma r Apr May Jun Jul Aug Sep Oct Nov Dec Yr $ Electricity (%) 102 99 105 98 84 90 94. 6 $100 Natural Gas (%) 89 105 90 159 454 5 93 $50 Biogas Use (%) 97 92 96 94
X X
35
X X X
95 $50
Biogas production (CFM)/$ per
day
406
1203
420
1390
410
1388
308
1089
320
691
366
% of heat supplied
63 61 74 66 62 100 Total $200
Operational Excellence – Achieve a Reduction in budgeted chemical costs for clean water production
Annual Budgeted Cost = $1,499,080
actual TSS (lbs) + (actual BOD (lbs) * 0.5) budgeted TSS (lbs) + (budgeted BOD (lbs) * 0.5)
Actual flow (MGD) Budgeted flow (MGD
and liquid oxygen will not be adjusted. Incentive Payment –
Target TOTAL <96% $200 96.1-98.9% $125 99-99.5% $75 >99.5%
Detail YTD Budget Adjusted Actual Actual/ Budget Dewatering Polymer $ 323,124 $ 365,887 $ 390,713 1.07 Thickening Polymer $ 67,824 $ 76,590 $ 71,282 0.93 Ferric Chloride $ 63,471 $ 71,675 $ 106,948 1.49 Sodium Hypochlorite $ 166,747 $ 165,974 $ 187,172 1.13 Defoamant $ 15,813 $ 15,813 $ 13,901 0.88 Liquid Oxygen $ 17,903 $ 17,903 $ 5,613 0.31 Chemical General $ 17,420 $ 17,420 $ 14,780 0.85 Dechlorination chemical $ 2,221 $ 2,221 $ 591 0.27 Boiler room $ 1,000 $ 1,000 $ 1,114 1.11 Totals: $ 675,523 $ 733,482 $ 792,114 108.0 Potential Incentive: $ 0
Total Expenses Wastewater Direct Departments (4000, 4200, 4300, 4700)
Manage total expenses for the direct wastewater departments to less than the 2020 budget Less than 92% = $75 92% - 95.9% = $50 96% - 98.9% = $35 More than 99% = $0
Total Expenses Wastewater Direct Departments (4000, 4200, 4300, 4700)
Department Budget Actual Percent of Budget Clean Water (4000) $2,922,315 $2,904,210 99.38% Conveyance (4200) $ 994,226 $ 891,156 89.63% Biosolids (4300) $ 473,195 $ 452,761 95.68% Env Prog WW (4700) $ 144,447 $ 118,531 82.06% Total Direct WW $4,534,183 $4,366,658 96.31% Incentive - $35
Total Expenses Solid Waste Direct Departments (5000, 5100, 5500, 5600, 5700)
Manage total expenses for the direct solid waste departments to less than the 2020 budget Less than 92% = $50 92% - 95.9% = $25 96% - 98.9% = $10 More than 99% = $0
Total Expenses Solid Waste Direct Departments (5000, 5100, 5500, 5600, 5700)
Department Budget Actual Percent of Budget Transfer Station (5000) $2,333,034 $2,285,411 97.96% MRC (5100) $ 567,195 $ 457,824 80.72% YW (5500) $ 182,714 $ 162,276 88.81% HHW (5600) $ 436,428 $ 365,234 83.69% Env Prog SW (5700) $ 501,032 $ 364,915 72.83% Total $4,020,403 $3,635,660 90.43% Incentive - $50
Total Expenses Allocated Departments (6000, 6600, 6800, 7000, 7400, 7700)
Manage total expenses for the allocated departments to less than the 2020 budget Less than 92% = $25 92% - 95.9% = $15 96% - 98.9% = $10 More than 99% = $0
Total Expenses Allocated Departments (6000, 6600, 6800, 7000, 7400, 7700)
Incentive - $10 Department Budget Actual Percent of Budget Business Services (6000) $1,321,124 $1,255,467 95.03% Mech Maint (6600) $1,166,784 $1,148,175 98.41% Elect Maint (6800) $ 744,549 $ 773,996 103.96% Planning & Eng (7000) $ 623,333 $ 511,595 82.07% MIS (7400) $ 498,161 $ 481,695 96.69% Lab (7700) $ 487,549 $ 488,926 100.28% Total $4,841,500 $4,659,854 96.25%
June
$200
2020 Potential
$250
Achieve a ratio of wastewater expenses to wastewater revenues of 1.0 or less for the year. Ratio of .92 or less = $400 Ratio of .921 to .959 = $200 Ratio of .96 to .98 = $100 More than .98 = $0
% O&M expenses as compared to revenues = 92.54% Payout - $200
0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD
Ratio
Ratio
Achieve a ratio of solid waste expenses to solid waste revenues of 1.0 or less for the year. Ratio of .92 or less = $200 Ratio of .921 to .959 = $100 Ratio of .96 to .98 = $50 More than .98 = $0
% O&M expenses as compared to revenues = 92.27% Payout - $100
0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD
Ratio
Ratio
June
2020 Potential
2020 Incentive Plan Scorecard
Measure
Earned if Year Ended Earned YTD Potential
Safety $ 180 $180 $ 540 Environmental/ Community Stewardship $ 360 $15 $ 450 Operational Excellence $ 295 $0 $ 600 Fiscal Responsibility $ 300 $0 $ 600 TOTAL $1,135 $195 $2,190
2020 Capital Budget Amount Proceeding Amount on Hold/Cancelled
Safety Essential Projects
Building 11 Truck Drive through $503,000 $621,465
Subtotal $503,000 $621,465
Required General Replacement
General, Compliance Comprehensive Plan Update (EMP, Asset Management, Hydraulic Model) $100,000 $100,000 Subtotal $100,000 $0 $100,000 Interceptor Replacement / Rehabilitation Hermantown Replacement (Ph 1 - 4) $3,500,000 $200,000 $3,300,000 West $800,000 $70,000 $730,000 Miscellaneous Forcemain Improvements- $2,000,000 $300,000 $1,700,000 Subtotal $6,300,000 $570,000 $5,730,000 Pump Station Replacement / Rehabilitation Pump Station Evaluation - Major Pump Stations and Carlton $250,000 $0 $250,000 Cloquet Pump Station - Sample Station $150,000 $0 $150,000 Pump Station Generator Improvements (Ridgeview, Pike Lake, Portable) $150,000 $170,000
Subtotal $550,000 $170,000 $380,000 General Replacement-Wastewater Treatment Plant Headworks - Screw Pump Improvements Phase 4 $600,000 $470,000 $130,000 O2 Reactor Deck Slab Improvements $150,000 $150,000 $0 Thickener and Odorous Air System Improvements $500,000 $70,000 $430,000 Plant Process Piping and Isolation Valve Improvements $100,000 $100,000 $0 Sulfur Removal Improvements $200,000 $100,000 $100,000 IT Improvements - WiFi Implementation (Plant/Conveyance) $35,000 $0 $35,000 IT Improvements - eOPs upgrade $100,000 $108,000
IT Improvements - Virtual Server Upgrade (Simplivity) $225,000 $225,000 $0 IT Improvements - EAM/ION upgrade (On-Premise) $140,000 $30,000 $110,000 Equipment Replacement $300,000 $165,000 $135,000 Fleet Vehicle Replacement (Land App Truck, Conveyance Truck) $100,000 $0 $100,000 Facility and Site Improvements - Perimeter Security (B9 Lower Physical/Access Control) $100,000 $0 $100,000 Facility and Site Improvements - Roof/Precast Panel Improvements $100,000 $100,000 $0 Subtotal $2,650,000 $1,518,000 $1,132,000
Process / Energy Improvements
Building 9 Improvements (Energy Audit/Preliminary Design) $100,000 $0 $100,000 Lighting Control Energy Improvements $100,000 $100,000 $0 Subtotal $200,000 $100,000 $100,000 Total $10,303,000 $2,979,465 $7,323,535
Discretionary Projects
$750,000 $500,000 $250,000
Total Wastewater Capital Budget $11,053,000 $3,479,465 $7,573,535
2020 Capital Budget Amount Proceeding Amount on Hold/Cancelled
Safety Essential Projects
Subtotal $503,000 $621,465
Required General Replacement
General, Compliance Subtotal $100,000 $0 $100,000 Interceptor Replacement / Rehabilitation Subtotal $6,300,000 $570,000 $5,730,000 Pump Station Replacement / Rehabilitation Subtotal $550,000 $170,000 $380,000 General Replacement-Wastewater Treatment Plant Subtotal $2,650,000 $1,518,000 $1,132,000
Process / Energy Improvements
Subtotal $200,000 $100,000 $100,000 Total $10,303,000 $2,979,465 $7,323,535
Discretionary Projects
$750,000 $500,000 $250,000
Total Wastewater Capital Budget $11,053,000 $3,479,465 $7,573,535
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Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec'20 Daily Max. '20 Monthly Avg. '19 Daily Max. '19 Monthly Avg.
2020 Biochemical Oxygen Demand (BOD) & Total Suspended Solids (TSS) Removals
2020 Daily Maximum & Monthly Average Effluent Concentrations of Total Mercury (in ppt)
Good
Good
Bad
2020 Monthly Goal is ≤ 1.8 for Monthly Avg. 2020 Monthly Goal is ≤ 3.2 for Daily Max.
Bad
= Both Goals Made Permit’s Monthly Avg. Limit = 5.8 Permit’s Daily Max. Limit = 7.4
Bad Good
10 100 1000 10000 100000
Jan Mar MAY JUL SEPT Nov
Monthly EC geo mean Monthly FC geo mean LIMIT = 200 FC geo mean LIMIT = 126 EC geo mean
10 100 1000 10000 100000 1000000
Jan APR JUL OCT
'19 Hypochlorite '20 Hypochlorite '19 Bisulfite '20 Bisulfite
2020 Effluent Disinfection and Chemical Use
Chemical Use Comparison 2020 vs. 2019 (data are in total pounds and a log scale is used)
Disinfection required and Limits effective Apr. through Oct.
Limits Made
2020 Effluent Phosphorus Previous Year in Grey
0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 1.1
Average Effluent P Concentration in mg/L Month
Monthly Average Concentration LIMIT is 1.0 mg/L (ppm)
5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120
Average Effluent P Mass in kg/day Month
Monthly Average Mass LIMIT is 115 kg/day
Month Release(s) Location(s) Volume (gals.)
January
1 Scanlon
+ of Bruce Circle & Old Hwy 61
2500 April
August September October November December
2020 Sewage Releases Reported to MPCA by WLSSD
Total – _1_ reported by WLSSD
69
70
71