Registration IMPORTANT NOTE: The school is responsible for checking - - PowerPoint PPT Presentation

Registration

IMPORTANT NOTE: The school is responsible for checking each student address to insure it is within their school attendance area before enrolling the student.

Paperwork Review

• Review lease; current or

expired

• No lease – contact

Operations & Planning

• P.O. Box not accepted
• On line bill payment must

present a bill with address

• Paperwork/Powerschool:

Category: Physically Lives With Student Physical Street matches Parent Physical Street address

• Shared Housing form send

to Sharon Root

• Additional proof maybe

requested at discretion of the school division

Attendance Waiver

• Waivers are sent to

Operations & Planning for

• review. Written responses

will be sent to the parent, school and transportation

• Must request each year
• Parents/students must

reside in Albemarle County For School Employees

• May request for student to

attend out of district

• Employees can pay non

resident tuition if living

• utside of Albemarle

County; $4,682.50

$2,341.25 each additional child No financial waivers

contact Operations & Planning

Moving into the Area

• Parents building a new house

and will reside there by December 2014 can enroll in the school attendance area Where will the family reside until then?

• If within Albemarle County -

no charge

• If outside of Albemarle

County: the parent can enroll but pays tuition for the days they will reside outside of Albemarle County – is held in escrow and returned in full

• nce they move into

Albemarle County.

• Parents contact Operations &

Planning

Important Notes

• The school is responsible for marking

a student as “out of district”.

• If a child is attending your school

please confirm the parents/employee submitted a letter to attend out of district.

• Any time a family changes addresses

new proof of residency needs to be provided to the school. Did they move prior to January 16th? Students may need to change schools.

• Parents requesting to keep a child in

the current school submit a letter/email to Operations & Planning before/after moving

• A student whose parent/guardian

changes residence after the end of the first semester from one school attendance area to another school attendance area in the county may continue in the school in which currently enrolled for the remainder of the current year if the parent so desires.

• Parents submit a written request
• Student must be classified by the

school division as a student in good standing: behavior, attendance, tardy

Suspect a Family Moved ?

• You can ask the parent if

they moved or to provide proof of residency

• Schools should address

parents in writing

• If you need assistance

with tracing an address call Operations & Planning Conflicting Information

• Different addresses on

forms/ personal checks

• Student stated they

moved

• Parents start driving

student to school and pick up

• Student tardy to school
• Getting off the bus with

another student

Write a letter to the Parent

Dear Ms. ______, Your son, _______, was admitted to ____ Middle School last year, based on a lease address of ________. Jack stated that he resides in Fluvanna at the above address. We suspect the primary reason for the lease is to have Jack enrolled in Albemarle County Public Schools. Your residing in Fluvanna County and renting in Albemarle County needs further clarification. Albemarle County School Board Policy states: Under no circumstances may a family maintain two residences for school attendance purposes. It is the obligation of the school division to know the complete residence status of each student and employee to see that all comply with the requirements Any person who knowingly makes a false statement concerning a child’s residency for the purposes of school enrollment may be guilty of a Class 4 misdemeanor and may be required to pay tuition for the time the student(s) was enrolled in Albemarle County Public Schools. Albemarle County has evidence that indicates your address since December 2013 or before is ___________. To avoid having Jack withdrawn from _______Middle School, you must provide the following documents by Friday, February 7, 2014:

• Verification that you are actually living in Albemarle County
• Albemarle County tax receipt
• 2 bills in your name at an Albemarle County address during the last 30 days to be determined

appropriate documents

• I am willing to meet with you to discuss if Jack meets the requirements to attend Albemarle County

Public Schools, which would include any custody arrangements which are currently not on file.

• Please notify my office how you plan to proceed. If verification documents are not provided, Jack

will be withdrawn from ____Middle School on Friday, February 7th at 4 p.m. Or you voluntarily withdraw Jack from ____Middle School. If you have any questions, my phone number is _____.

• Also, you may want to update your address with ___Middle School, since several versions are on

file.

• Send

letter Certified Mail

Special Power of Attorney

• Can be submitted when

there are no formal custody papers

• Parents also include a

letter explaining why the student will be residing with a non- parent

• This is NOT automatic

enrollment

• Parents can contact

Operations & Planning for more details and to receive the form

Birth Certificates

• Parents must present

the original birth certificate before enrollment

• If a child’s parents are

unmarried and no formal custody papers – the parent listed on the birth certificate, if the child lives with that parent may enroll the student.

Advise

School staff are discouraged to comment their opinion to parents regarding enrollment prior to paperwork being reviewed by Operations & Planning

• Parents need to

submit a request in writing/email to Operations & Planning for review.