RE GI ST RAR CAMPUS UPDAT E S Bra c ke n Da ile y, Re g istra - - PowerPoint PPT Presentation

RE GI ST RAR CAMPUS UPDAT E S

Bra c ke n Da ile y, Re g istra r a nd K a ri Ge ske , Asso c ia te Re g istra r Winte r 2019 – Ja nua ry 30, 2019

OBJE CT I VE S F OR T HE SE ME E T I NGS

• Pro vide q ua rte rly upda te s to c a mpus re g a rding ite ms re la te d to Ba nne r/ 25L

ive / De g re e Wo rks/ Co urse Re q ue st syste ms o r g e ne ra l po lic y/ pro c e dure fro m the Re g istra r’ s Offic e .

• We will a c c e pt q ue stio ns o r sug g e ste d to pic s prio r to the me e ting . Ple a se no te tha t

this is no t inte nde d to b e spe c ific tra ining .

• We will o pe n fo r Q&A a fte r the pre se nta tio n b ut ple a se b e a wa re tha t so me q ue stio ns

we ma y no t b e a b le to a nswe r witho ut re se a rc h, so a sking yo ur q ue stio n a he a d o f time is the pre fe rre d me tho d.

• E

a c h me e ting o ur g o a l is to fo llo w a sta nda rd fo rma t. T his inc lude s c o ve ring a ny ne w ite ms in the fo llo wing c a te g o rie s:

• Ge ne ra l I

te ms

• Co urse s
• Ac a de mic Sc he duling
• Re c o rds
• De g re e Audit
• Pro je c ts o n the Ro a dma p

GE NE RAL I T E MS – BANNE R 9

• T

ra nsitio n to Ba nne r 9 o c c urre d a t the e nd o f 2018

• Yo u no lo ng e r ha ve a c c e ss to Ba nne r 8
• Yo u no w o nly ha ve a Ba nne r 9 ic o n in R’ Spa c e
• Yo u c a n c o ntinue to pra c tic e !
• Ba nne r tra ining is whe re yo u wa nt to pra c tic e using Ba nne r 9 a nd

“try thing s o ut”. Ple a se b e disc e rning a b o ut in whic h insta nc e yo u pra c tic e .

• Upda te d do c ume nta tio n c a n b e fo und a t uc rb a nne r.uc r.e du
• He a de r se le c tio n – T

ra ining

• Ple ase note : Re g istra r’ s Ba nne r 8 o nline tuto ria ls we re re mo ve d

fro m the UC L e a rning Ce nte r. T he do c ume nta tio n a b o ve a nd the in-pe rso n tra ining s will b e yo ur b e st re so urc e s mo ving fo rwa rd.

GE NE RAL I T E MS - WE BSI T E

• T

he Re g istra r's we b site ha s b e e n c o nve rte d to the ne w Drupa l pla tfo rm a nd will b e live to mo rro w, Ja nua ry 31st.

• I

f yo u ha ve a ny pa g e s b o o kma rke d tha t a re no t the ho me pa g e re g istra r.uc r.e du, yo u will ne e d to upda te yo ur b o o kma rk.

• We ha ve wo rke d with Stude nt Affa irs Ma rke ting a nd Co mmunic a tio ns to

e nsure a ll info rma tio n wa s mig ra te d a ppro pria te ly, b ut if yo u find a n e rro r o r so me thing missing , ple a se do n't he sita te to le t us kno w.

COURSE S

• Januar

y 28- CRS DE

ADL I NE F a ll 2019 & Co urse s to Appe a r in the 2019-2020 Ge ne ra l Ca ta lo g

• Apr

il 25-CRS DE

ADL I NE Winte r 2020 Gra dua te Co urse s a nd the Co urse s T he y Affe c t

• May 9-CRS DE

ADL I NE : Winte r 2020 Unde rg ra dua te Co urse s a nd the Co urse s the y a ffe c t Ple a se se e CRS we b site fo r future da te s a nd de a dline s

ACADE MI C SCHE DUL I NG

SPRI NG 2019

• Januar

y 30-By Close of Busine ss-All unre so lve d se c tio ns re q ue sting a g e ne ra l a ssig nme nt c la ssro o m will b e pla c e d in Re g istra r Ho ld, “R”, sta tus b y Ac a de mic Sc he duling . T he se se c tio ns will b e re turne d to Ac tive , “A”, sta tus o nc e a da y a nd time ha ve b e e n ide ntifie d a nd a n a va ila b le c la ssro o m a ssig ne d.

• Januar

y 31- Spring 2019 Sc he dule o f Cla sse s pub lishe d

• F

e br uar y 6 –Sug g e ste d De a dline fo r L

e a rning Co mmunity Re se rve d Se a ting E ntry

• F

e br uar y 8-Co urse se c tio ns with e rro rs pla c e d in "Re g istra r Ho ld" Sta tus

ACADE MI C SCHE DUL I NG

SPRI NG 2019

• E

ffe c tive Spr ing 2019, a se c tio n in de pa rtme nt ho ld (“H”) sta tus ma y

re ta in a n a ssig ne d g e ne ra l a ssig nme nt (GE ) c la ssro o m until 2 we e ks prio r to the first da y o f instruc tio n fo r a q ua rte r.

• I

f a se c tio n ha s no t b e e n pla c e d into a c tive sta tus b y tha t time , the GE c la ssro o m will b e una ssig ne d.

• Sho uld the de pa rtme nt wish to o pe n this se c tio n in the future a nd utilize a

GE c la ssro o m, the y must first c he c k c la ssro o m a va ila b ility with the Offic e o f the Re g istra r/ Ac a de mic Sc he duling .

ACADE MI C SCHE DUL I NG

F AL L 2019

• Ong o ing imple me nta tio n o f the Co urse Sc he duling Wo rkg ro up's

Re c o mme nda tio ns

• Co urse Sc he duling Co mmitte e ha s b e e n wo rking with de pa rtme nt Cha irs with

pre -a ssig nme nt a g re e me nts to fina lize a nd “c le a n up” the se a g re e me nts.

• K

e n Ba e re nkla u a nd Bra c ke n ha ve b e e n a tte nding ma ny De a n me e ting s with the ir Cha irs to disc uss c ha ng e s.

• F

a ll 2019 CAL L will inc lude :

• Ne w g uide line s
• Ne w me e ting pa tte rn ma trix
• Ne w sc a ffo lding info rma tio n – c o urse s inc lude d, da y/ time / ro o m struc ture

ACADE MI C SCHE DUL I NG

• We a re c urre ntly wo rking with E

lluc ia n o n a de fe c t in Ba nne r 9 whe n utilizing the Co py CRN func tio na lity o n SSASE CT .

• Altho ug h no t in o ur pro c e dure s, we ha ve he a rd tha t so me de pa rtme nts

wo uld like to utilize this func tio na lity a nd fo und tha t it is no t wo rking a s e xpe c te d.

RE CORDS

• We lc o me to o ur ne we st sta ff!
• Monique Wr

ight sta rte d in De c e mb e r a s a Stude nt Re c o rds Assista nt

• Br

ian Villa sta rts a s the HOSS I

nfo rma tio n Spe c ia list ne xt we e k

• Ja so n a nd Ga b b y a re o ut o f the o ffic e until e nd o f F

e b rua ry a nd b e g inning o f Ma rc h, re spe c tive ly.

• We a sk fo r yo ur pa tie nc e a s we ma na g e the wo rklo a d.
• Ple a se re fe r to the c o mmunic a tio n se nt to the SAMs fro m Ja so n o n

12/ 21 re g a rding the distrib utio n o f wo rk fo r this time pe rio d.

RE CORDS - WI T HDRAWAL S

• Ple ase e nsur

e you ar e not dr

• pping stude nts fr
• m the ir

last c lass in Banne r;

this c o uld ha ppe n re g a rdle ss o f whe the r yo u kno w the y a re pla nning to c a nc e l o r withdra w

• Se lf-se rvic e purpo se ly do e s no t a llo w the m to do it, so it e nsure s the y fo llo w

a ppro pria te unive rsity pro c e dure s to le a ve fo r the te rm.

• Co mplia nc e with this he lps us e nsure L

a te Pa yme nt Pe na ltie s a re a pplie d to the rig ht stude nts a nd the stude nt’ s a c c o unt a nd Stude nt Sta tus o n SGAST DN a re b o th c o rre c t.

• So me stude nts a re sub mitting withdra wa ls e ve n tho ug h the y ha ve a lre a dy

c a nc e lle d, o r the y a re no t e nro lle d in c la sse s a s o f the 1st da y o f instruc tio n.

• Whe n a dvising stude nts, ple a se le t the m kno w the y only ne e d to submit a

withdr awal for m if the y ar e e nr

• lle d in c lasse s as of the 1st day of instr

uc tion a nd

de c ide the y ne e d to le a ve fo r the te rm.

RE CORDS - WI T HDRAWAL S

L a st da y stude nt a tte nde d c la ss/ did a c a de mic a c tivity in we e ks 1-10. Che c kb o x a b o ve utilize d if stude nt did no t a tte nd. E ffe c tive da te o f withdra wa l de te rmine d b y a c a de mic re a so ns; must b e within we e ks 1-10 Auto -g e ne ra te d b y stude nt/ c o lle g e sub mit da te . Stude nt's first inte ra c tio n, writte n o r ve rb a l, pro viding no tific a tio n o f inte nt to withdra w

RE CORDS – RD CODE

T his spring the first g ro up o f stude nts with two te rms o f RD (Re a dy to E nro ll) will b e c o de d a s I S (ina c tive ) if the y do no t e nro ll in spring c la sse s: F a ll 2018 – no t e nro lle d, stude nt sta tus is RD Winte r 2019– no t e nro lle d, stude nt sta tus is RD Spring 2019– no t e nro lle d, stude nt sta tus will b e I S. Re a dmissio n re q uire d fo r future te rm. T his c yc le o f 3 te rms o f e nro llme nt the n c o ntinue s with stude nts who se first te rm a wa y fro m UCR wa s winte r: Winte r 2019– no t e nro lle d, stude nt sta tus is RD Spring 2019– no t e nro lle d stude nt sta tus is RD F a ll 2019– no t e nro lle d, stude nt sta tus will b e I S. Re a dmissio n re q uire d fo r future te rm.

RE CORDS - E AP

• E

duc atio n Abro ad Pro gram Grade s F lo w

We e ks/ mo nths a fte r the e nd o f te rm/ se me ste r, the fo re ig n tra nsc ript is se nt to UC E AP o ffic e a t UC Sa nta Ba rb a ra UC E AP o ffic e re vie ws tra nsc ript a nd e nte rs g ra de s into My E AP syste m – stude nts c a n the m vie w he re UC E AP o ffic e pla c e s a n E xc e l with c o urse info rma tio n in a se c ure sha re d drive Re c o rds sta ff re trie ve E xc e l a nd e nte r in tra nsfe r wo rk using a n institutio n c o de sta rting with E I f no e q uiva le nt ha s b e e n pre -de te rmine d, c o lle g e e nte rs the e q uiva le nt c o urse , g ra nting units, whic h the n sho w o n the tra nsc ript a nd de g re e a udit T he institutio n c o de e nsure s tha t the c o urse wo rk c o unts in the UC GPA a nd c le a rly displa ys it a s UC Cre dit o n the tra nsc ript

RE CORDS

• E

ve n tho ug h sta nda rd tra nsc ripts a re fre e , ple a se e nc o ura g e stude nts to use the ir uno ffic ia l tra nsc ript whe n 3rd pa rtie s a llo w. I t pro vide s the m insta nta ne o us a c c e ss to the ir tra nsc ript!

• T

he re will b e a ne w ve rsio n o f the Re a dmissio n fo rm po ste d o n o ur ne w we b site to mo rro w, due to the Sc ho o l

• f Busine ss na me c ha ng e . We re q ue st yo u b e g in using

this ne w ve rsio n.

GRADUAT I ON & DE GRE E AUDI T

• F

a ll Gra dua tio n Da te s to No te

• De a dline to re so lve o utsta nding g ra dua tio n issue s, a ka the NR de a dline

is T ue sda y, F e b rua ry 5th.

• De a dline to c o nfirm a ll g ra dua te s fo r the F

a ll q ua rte r is Mo nda y, F e b rua ry 11th.

• T

he fina l de a dline fo r de g re e c o nfe rra l will b e uphe ld mo ving fo rwa rd.

• Pe r g uida nc e fro m the Pro vo st a nd De a ns, we will no t ho ld the fina l

pro c e ssing o f de g re e s a nd the o rde ring o f diplo ma s fo r pe nding stude nts no t a ppro ve d fo r g ra dua tio n.

• Suc c e ssful Pilo t with BCOEfo r the F

a ll q ua rte r!

• Gra dua te d o ve r 90% o f the c la ss we e k a fte r the fina l g ra de s we re

re c e ive d.

• We a re ha ppy to c o ntinue the pilo t with BCOE

fo r the winte r q ua rte r a nd will b e a dding the Sc ho o l o f Busine ss.

GRADUAT I ON & DE GRE E AUDI T

• Ne w Gra dua tio n Applic a tio n c o de s in SHAGAPP
• De pa rtme nt Re vie w c o de (DR).
• Co de o wne d b y the c o lle g e . L

ike the "Co lle g e Re so lving Pro b le m" (PM) c o de , the Re g istra r's o ffic e will ta ke no a c tio n o n this re c o rd while the c o lle g e is re me dying the issue .

• T

he purpo se o f the c o de is to a ssist the c o lle g e s in the ir wo rkflo w b y ide ntifying a n issue is b e ing a ddre ss b y the de pa rtme nt/ ma jo r a dviso r ra the r tha n the c o lle g e a dviso r.

• Re g istra r Appro ve d-Pe nding (RP) c o de . Co de use b y the Re g istra r's o ffic e fo r

c o lle g e s pa rtic ipa ting in the winte r g ra dua tio n pilo t.

GRADUAT I ON & DE GRE EAUDI T

• Wo rkF

ro nt – Co ntinuing to ma ke impro ve me nts:

• Upda ting o ur c usto m fo rm b a se d the c o lle g e 's re spo nse s in e ffo rt to c o lle c t mo re

info rma tio n to re me dy issue s.

• Upda ting o ur pro c e ss to ha ve inc o ming issue s a ssig ne d to a spe c ia list within two

b usine ss da ys o f sub missio n.

• F
• c us o n re duc ing pro c e ssing time a nd re so lving re so lve issue s within 10 b usine ss

da ys.

WANT HE L P?

• Do yo u wa nt ha nds-o n a nd pro c e ss-b a se d tra ining with Ba nne r? Co me to
• ur in-pe rso n tra ining s!
• All 2019 tra ining s a re in the UC L

e a rning Ce nte r no w!!

• T

he se a re in-pe rso n tra ining s to he lp fill in the g a ps fo r c urre nt sta ff who wo uld like a re fre she r o r fo r ne w sta ff who a re le a rning the stude nt syste ms a nd fe e l a ha nds-o n tra ining wo uld inc re a se the ir kno wle dg e a nd c o mfo rt in using the m. Co me g e t g re a t tips a nd tric ks!

T RAI NI NG – UPCOMI NG DAT E S

• Ac ade mic Sc he duling
• F

e b rua ry 7-Ac a de mic Sc he duling

• April 18-Re se rve d Se a ting a nd Wa itlist
• Cour

se Re que st Syste m (CRS)

• April 11-Co urse Re q ue st Syste m T

ra ining

• De gr

e e Audit and Gr aduation

• F

e b rua ry 19 - Ma na g ing Gra dua tio n Applic a tio ns

• April 23 - De g re e Audits a nd 4 Ye a r Pla ns

T RAI NI NG – UPCOMI NG DAT E S

• Re c or

ds

• F

e b rua ry 5 – Re g istra tio n a nd Wa itlists

• F

e b rua ry 13 - Ove rvie w o f the Ge ne ra l Stude nt re c o rd (SGAST DN), Ge ne ra l Pe rso n, a nd Ge ne ra l Stude nt Na vig a tio n

• Ma rc h 6 – Curric ula r Ma inte na nc e a nd Cha ng e s
• Ma rc h 20 – Ac a de mic Histo ry Na vig a tio n, the Stude nt

Pro file , a nd Assig ning Adviso rs

• April 30 – Co ho rt a nd Attrib ute Ma inte na nc e

RE SOURCE S T O E QUI P YOU

• T

he a nswe rs a t yo ur fing e rtips:

• Uc r

banne r .uc r .e du: do c ume nta tio n a nd suppo rt tic ke t

sub missio n

• R’Spac e: Ba nne r T

ra ining insta nc e

• UC L

e ar ning Ce nte r: I

n-pe rso n tra ining o ppo rtunitie s sig n- up

• Ma ke sure to re a d the Da ily Dig e st – we a re using tha t to

sha re tra ining o ppo rtunitie s a nd la rg e po lic y c ha ng e s

 E

le c tro nic g ra de c ha ng e s – e nha nc e me nt to iGra de

 ST

AT US: Do no t e xpe c t this to b e in pro duc tio n until la te 2019

 E

va lua te e le c tro nic tra nsc ript a nd diplo ma o ptio ns

 ST

AT US: We a re inve stig a ting o ptio ns

F UT URE PROJE CT S

SPRI NG 2019 ME E T I NG

We dne sda y, April 17, 2019 8:15 a m – 9:30 a m HUB 302 So uth