FERPA: AN OVERVI EW Bart Quinet Assist ant Provost and - - PowerPoint PPT Presentation
FERPA: AN OVERVI EW Bart Quinet Assist ant Provost and University Regist rar 1 FERPA OVERVI EW Background Key Concept s Annual Not if icat ion Educat ion Records Public v. Privat e I nform at ion Except ions
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Bart Quinet Assist ant Provost and University Regist rar
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inform al and form al hearings
U.S. Depart ment of Educat ion, Washingt on, D.C.
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Not ificat ion of St udent Right s under FERPA
Vanderbilt St udent Privacy St at ement
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FERPA t o st udent s t o inform t hem of t heir right t o:
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can obt ain w it hout obt aining prior w rit t en consent ;
consent ;
inform at ion.
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Educat ion records are defined as records t hat cont ain informat ion direct ly relat ed t o a st udent and t hat are maint ained by Vanderbilt or it s agent act ing on behalf of t he university.
Education records include: Education records do not include:
student data
student status)
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Direct ory/ public informat ion: I nformat ion cont ained in t he record w hich w ould
not generally be considered harmful or an invasion of privacy if disclosed.
m aj or, dat es of at t endance, adm ission or enrollm ent st at us, school, class st anding, degrees and aw ards, act ivit ies, sport s and at hlet ic inform at ion, st udent I D phot os, and t he m ost recent previous educat ional agency.
I nst it ut ions are not required t o release direct ory inform at ion.
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Personally ident ifiable/ privat e informat ion: I nformat ion cont ained in t he
record w hich w ould generally be considered more sensit ive or an invasion of privacy if disclosed.
hours com plet ed, GPA, current class schedule, parent nam e and address, race/ et hnicit y, gender, and count ry of cit izenship.
m ay not be released w it hout st udent consent .
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enrolled st udent s, t hose seeking t o enroll, or t hose t hey advise.
educat ion programs, compliance w it h SEVI S, Solomon Amendment , et c.)
serious infect ious diseases, and suicidal ideat ion. I nformat ion released should be document ed.
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A school official is
research, or support posit ion ( including law enforcem ent personnel and healt h st aff ) ;
audit or, collect ion agent , t hird-part y vendor) ;
Conduct Council, a grievance com m it t ee) or assist ing a school off icial in com plet ing his or her t asks;
t o st udent records.
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person ot her t han officials w it h legit imat e need, she or he may complet e and submit a rest rict ion form t o t he Office of t he University Regist rar.
it t o t he Office of t he University Regist rar.
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consent from t he st udent .
( e.g. grades, GPA) , t he w rit er is required t o obt ain w rit t en consent from t he st udent specifying: 1. That t he personally ident ifiable informat ion may be disclosed 2. The purpose of t he disclosure 3. To w hom t he disclosure may be made
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“ legit imat e need t o know.”
security) .
successful complet ion of t he FERPA Tut orial.
administ rat or, t echnical/ syst ems) .
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I f you handle st udent informat ion, you have a dat a management role.
inform at ion?
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educat ion records – paper and elect ronic – in w hich t hey have legit imat e educat ional int erest s ( role-based security) .
element w hen disclosing or confirming direct ory informat ion.
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Grading, et c.) provided by t he universit y
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I f you are unsure . . . . . . Don’t do it !
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ht t ps: / / regist rar.vanderbilt .edu/ ferpa/
ht t ps: / / it .vanderbilt .edu/ services/ cat alog/ cat egory/ I T+ Security
ht t ps: / / it .vanderbilt .edu/ services/ cat alog/ collaborat ion_and_communicat ion/ coll aborat ion/ box_collaborat ion_t ool.php
ht t ps: / / it .vanderbilt .edu/ services/ cat alog/ end- point _comput ing/ net work_access/ remot e-access/ index.php
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