R14 REGional Workshop G FOCUS 2021 Improving Procurement - - PowerPoint PPT Presentation

R14 REGional Workshop

Improving Procurement Strategies & Data Quality (LA3, 8, 15, & 17)

FOCUS 2021 G

THE ROAD EFFICIENCY GROUP 2

Workshop Purpose To support the sector in the improvement of their procurement strategies and data quality.

Purpose

Overview Agenda

• Welcome & House keeping
• Innovation Space
• NZTA Update
• Procurement & Service Delivery
• Procurement rules, principles and strategies
• Integrating the BCA AMP and ONRC into contracts and

procurement strategy

• NZTA COE – State Highways Procurement Strategy
• Value creation through procurement strategies and any impacts
• Improving Data Quality
• An overview of new visual guidance material (Prep for R15)
• Improvement Plan Progress – check in
• REGional Champions Update
• Review & Close

Welcome & House Keeping

THE ROAD EFFICIENCY GROUP 5

Check In

• Intro’s for any new

members

• Any constraints on the

day?

2018 REG Learning & Development Programme

REG

Systems Evidence Communicating Decision Making Service Delivery

People / Culture Pillars of Success

Learning Activity

LA1 – Utilsing the REG ONRC classification in ‘place’ and ‘space’ (i.e. Road/corridor form vs. function) LA2 – Utilising REG ONRC Performance Measures (customer and technical) LA3 – Improving data quality LA4 – Improve data reporting LA5 – Improving our evidence - Interpretation, analysis, and understanding how to use data. Long-term condition and deterioration modelling; use of non-asset variables (i.e. economic, social, and environmental value) LA6 – Transport & Road network planning LA7 – Improving the use of the Business Case Approach LA8 – Improving the ‘line of sight’ - connecting the ‘why’ to programme delivery LA10 - Managing and leading change LA11 – ‘Sharing the story’ - Communicating and engaging with stakeholders (Governance, Snr Mgrs, etc) LA12 – Improving alignment with sector approval processes (i.e. GPS, NLTP/IAF, RLTP, LTP, AMP). LA13- Financial, procurement & strategic planning systems – improving alignment internally for improved AMP outcomes. LA14 – Business excellence and managing performance LA15 – Enhancing procurement, service delivery & using the CLoS/PM in contracts LA16 – Improving collaborative outcomes in delivering AMP improvement actions & service delivery LA17 – Supporting innovation and shared knowledge development

2018 REG L&D Programme

Culture change is continued and celebrated

• Sector capability is increased
• Collaboration is enhanced
• Sector buy-in is increased
• Improved investment decision

making

• Improved relationships between

co-investment partners (RCA/NZTA)

Continuous Improvement

• RCAs actively progress their AMP

improvement plans

• RCAs effectively meet

improvement milestones

• Improvement actions are more

efficiently delivered

• Innovation is increased
• Delivery of the AMPS for 2021/24

NLTP shows improvement on 2018/21

Improved communication in sharing the story

• Improved senior management and

governance understanding and engagement

• Support to elected members
• RCAs enhance their ability to

clearly communicate the investment story

Desired Outcomes

Innovation Space

THE ROAD EFFICIENCY GROUP 9

Innovation Space

The process of translating an idea or invention into a good or service that creates value or for which customers will…

THE ROAD EFFICIENCY GROUP 10

R13 Feedback Innovation Themes

Computer Apps Collaboration Skills Capability and Capacity Asset management Pavement technology Data Research/Testing Financial Customers LED lighting Safety Contracts Innovation

THE ROAD EFFICIENCY GROUP 16

R13 Innovation Feedback Southland/Otago

Initiative Theme

LED procurement collaboration – buying power of scale, ease of procurement, utilising Waitaki

• Looking at the future benefits of this collaboration
• Showing how this collaboration work has been successful & why.

LEDs Risk share in contracts between contractors and council (NZTA) Contracts Safety – innovation at individual sites and the response, corridor management approach can help each other to identify similar sites and responses Collaboration Speed management framework collaboration Collaboration – breaking down barriers and sharing knowledge / skills in a limited pool. Looking to act more regionally to pool skills Safety Works Investment Prioritisation Process (SWIPP) (State highways)

• resource. How does technical input vs political input work in this model?

Safety NZTA is leading monthly discussion on all death / serious injuries to identify learning and drive a step change Capacity in the industry; tension between consultants and councils (fighting for the same resource) Skill shortages, lack of contractors /capability Prioritisation tool (QLDC) Asset management

THE ROAD EFFICIENCY GROUP 23

Regional Presentation on Innovation

Southland & Otago

• Gary & Michael – LED procurement

collaboration

NZTA NLTP Update

NZ Transport Agency Update

Presentation to the REG R14 Workshop Series

Enabling Infrastructure Outcomes Through Procurement

• Shape and assist in the development of an optimised

capital programme, providing certainty to the construction market

• Create a sustainable construction market, which

encourages suppliers to invest in workforce development and training

• Promote the delivery of VfM through best practice

procurement and collaboration opportunities

• Drive a strategic approach to supplier relationship

management, proactively fostering strong relationships between the Transport Agency and industry partners

Enabling Infrastructure Outcomes through Procurement

• Provide procurement leadership to approved
• rganisations to assist in the delivery of their

programmes

• Deliver innovation and best value that

enhances the effective and co-ordinated procurement effort across the Agency and its partners

• Build, sustain and develop partnerships with

the sector, other government agencies, professional bodies and suppliers that generates intelligence, innovation and delivers value

Highway Procurement

NOC is the primary model 21 NOC's with some local road integration Bridging/Structures separate contracts ITS, traffic signals, traffic counting Sustainability of industry key driver eg healthy market Also – environmental, H&S&W, Quality, Customer & VfM

• utcomes

Opportunities to partner with other RCA

A New Approach to Network Safety

The Problem

• Road deaths have increased from the modern low of 253 in 2013, to

380 in 2017.

• 7 people are killed and 54 people are seriously injured on our roads

every week.

• These are people like you and me.

The Response

• The GPS has set expectations
• Support will be through policy, processes and investment
• A teamed up approach will be key – local & central govt, + agencies
• Safe system philosophies are key
• Speed management is one tool in the toolbox

A New Approach to Network Safety

• We (NZ) need a stepped change in road safety
• Do you know the safety of your network

and contributing crash factors?

• Eg night, wet, surfacing, delineation
• Do you want CAS data & analysis?
• Developing a Programme case for safety

activities

• Enhanced FAR
• Regional Safety Action Plans
• What are you going to do differently?

Traffic Control Devices Manual Part 5

• Consultation is underway on the Traffic control devices manual part 5 –

traffic control devices for general use – between intersections

• The manual provides guidance and best practice for RCAs and traffic

management practitioners on the use of traffic control devices between intersections

• Traffic control devices are used to regulate, warn and advise road users
• We want to make sure the way traffic control devices are used is fit for

purpose and nationally consistent

• We’re keen to hear what you think!
• Email tcdpart5@nzta.govt.nz by 5.00pm, Friday 14 September 2018
• For more information, a copy of the draft document, and an online

consultation feedback form, visit: www.nzta.govt.nz/tcd-manual-part-5-consultation

We want to know what you think about how signs and road markings are used

National Speed Limit Register

• A modern, GIS-enabled, central source of all fixed speed limits for roads in New

Zealand

• Will enable organisations responsible for speed management to more easily

comply with the Setting of Speed Limit Rule and Speed Management Guide

• Will enable the data to be accessed by the public and by third party vendors (such

as map providers)

• Will make it easier for RCAs to update and share speed limit data
• Will be rolled out in three phases from April 2019 to April 2020
• RCAs will be supported by the Transport Agency to change to the register
• For more information, including FAQs for RCAs, visit: www.nzta.govt.nz/national-

speed-limit-register

• Email NationalSpeedLimitRegister@nzta.govt.nz

A National Speed Limit Register is being developed

Submissions Close 5.00pm Friday 24 September 29 proposals relating to;

• Vehicles
• Licencing
• Traffic Control devices
• The list goes on

Misc Topics I Want to speak about

• GPS new focus & opportunities
• Focus on Safety, Access, Environment & VfM
• NZTA to support with capability
• Opportunities for greater
• ne network/transport system efficiencies
• Speed Management Plan
• Resilience
• AMP improvement plan/activities
• Walking & Cycling opportunities

NLTP Update

• 2018-21 program confirmed 31 August 2018
• Projects
• LCLR
• Maintenance (includes new footpath funding)
• Other investments
• The NLTP is iterative, so please do not panic if the published

NLTP does not have what you expect. We can address issues. Speak to us.

• There is an interim claiming approach between 1 July – 31

August, but unless critical please do not submit claims until after 31 August.

• High churn
• TIO is now available for new approvals, but again please do

not submit new approvals prior to 31 August if possible

Targeted Enhanced FAR

• LED transformation programmes continue to be

funded at 85%

• Safety initiatives are a key focus over the next 3
• years. The NZTA will begin to engage with councils

with safety trends that are of concern

• Cycling initiatives – there may be some opportunity

for new urban cycleways projects. If you have construction ready projects please discuss them with us as soon as possible.

• Approved UCP projects continue to attract same

FAR for 2018/19 as per MoU agreements

How we can support you?

• TIO advice/funding changes
• Developing Business Cases/Investment

proposals

• Use of systems – TIO, RAMM, etc
• Peer Review of activities
• Geotechnical, Bridges, Pavements, Surfacings,
• Safety, Speed management, Enhanced FAR, etc
• Procurement – eg healthy market analysis
• LCLR activities
• What's important to your network and how can

we help?

NZTA Contacts

• Strategic Cases, Models and Transport Planning
• Alistair Talbot : Alistair.Talbot@nzta.govt.nz 027 292

8072

• Improvement Projects (Business Cases)
• Jo Carling: Jo.Carling@nzta.govt.nz 021 840 379
• Maintenance / Low Cost Low Risk / General questions
• Rob & Simon: Rob & Simon@nzta.govt.nz
• Road Safety Promotion
• Rob Bullick: Rob.Bullick@nzta.govt.nz 021 587 844

Unlocking the system to freight

Are you checking on the opportunity to;

• Increase economic productivity
• Increase the value of your land
• Keep the country moving
• Improve your business processes.

Procurement & Service Delivery

THE ROAD EFFICIENCY GROUP 43

Fail to Plan – Plan to Fail

R13 How can we realise better outcomes?

44

R12 Procurement feedback You Told Us

• wnership

THE ROAD EFFICIENCY GROUP 45

We need to improve our procurement

R13 feedback on sector

• bservations about
• ur procurement

suggested …

THE ROAD EFFICIENCY GROUP 46

Where are we at as a sector?

R13 Worksheet 13c Questions National Compliance % Q1: Do you have a current Procurement Strategy? 85% Q2: Is it endorsed by NZTA? 66% Q3: Is it adopted by your Council? 72% Q4: Do you have a plan to review and update? 90% Q5: Is it stored in your document management system.? 94%

THE ROAD EFFICIENCY GROUP 47

Many Procurement Strategy Reviews Due Now

Expired pre 2018 2018 2019 2020 2021

Thames- Coromandel Opotiki Masterton, Carterton Kawerau Hamilton Taupo Tauranga Upper Hutt CC Matamata Piako Otorohanga Sth Waikato Whakatane Hutt CC Wairoa Whangarei Wellington CC Waipa Far Nth DC Ruapehu AT Kaipara Stratford Kapiti Palmerston Nth CC Horowhenua DC Manawatu/Rang Gisborne Hastings DC Central HB DC Poriura

THE ROAD EFFICIENCY GROUP 48

NZTA Procurement Strategy Requirements

• Strategy needs to be NZTA endorsed otherwise AO can

not attract investment from the NLTP.

• If you don’t have an endorsed Strategy talk to NZTA
• All AOs shall have a NZTA endorsed value added

procurement strategy.

• REG is here to help all RCAs have a value added

procurement strategy by Dec 19

• Experience shows that creating a value added

procurement strategy takes about a year

THE ROAD EFFICIENCY GROUP 49

Fail to Plan – Plan to Fail

THE ROAD EFFICIENCY GROUP 50

Procurement Rules and Principles

THE ROAD EFFICIENCY GROUP 51

Where are you now?

Rules Compliance Proactive Innovation Value Procurement Service Delivery

THE ROAD EFFICIENCY GROUP 52

Where are you now?

Rules Compliance Proactive Innovation Value Procurement Service Delivery

THE ROAD EFFICIENCY GROUP 53

So what are the Rules?

NZTA Rules embed MBIE, LGA and OAG Requirements and cover; ✓ Legal compliance ✓ Procurement strategies ✓ Supplier selection ✓ Request For Tenders/Proposals ✓ TLA Business Units

THE ROAD EFFICIENCY GROUP 54

Legal compliance

• Compliance with LTMA and LGA requirements
• Compliance with Government Rules of Sourcing

THE ROAD EFFICIENCY GROUP 55

Procurement strategies

• Requirements for procurement strategies
• Procurement procedure advanced components

Approvals

• Documentation and publication requirements

THE ROAD EFFICIENCY GROUP 56

Supplier selection

• Supplier selection process

requirements

• Emergency reinstatement
• Competition for supply
• Non-price proposal

evaluation attributes

• Price and price weight
• Added value premium
• Direct appointment and closed

contest for low dollar value contracts

• Direct appointment of a monopoly

supplier

• Direct appointment where

competition will not help obtain best value for money

• Use of negotiation in a supplier

selection process

• Qualifications of proposal

evaluators

THE ROAD EFFICIENCY GROUP 57

Request for tender/proposals

• RFP contents and conformity
• Use of standard documents
• Using an available supplier selection method
• Alternative proposals
• Maximum term of a term service contract for infrastructure or

planning and advice

• Supplier bonds

THE ROAD EFFICIENCY GROUP 58

Qualifications of proposal (tender) evaluators

• The Transport Agency requires a TET to include a ‘qualified’

evaluator – refer Procurement Manual section 10.19

• Connexis is the ITO that administers the qualification – contact

Ashley Chisholm

• The qualification is obtained by demonstrating to an ‘assessor’

that you have the knowledge and experience set down for each of the unit standards. A list of assessors is available from Connexis

• The qualification is not classroom learning based – it

acknowledges prior learning

THE ROAD EFFICIENCY GROUP 59

Where are you now?

Rules Compliance Proactive Innovation Value Procurement Service Delivery

THE ROAD EFFICIENCY GROUP 60

NZTA and MBIE Principles Align

THE ROAD EFFICIENCY GROUP 61

Rules follow principles

Principles MBIE NZTA Plan and manage for great results Obtain the best value for money Be fair to all suppliers Enabling persons to compete fairly Get the right supplier Encouraging competitive and efficient markets Get the best deal for everyone Encouraging competitive and efficient markets Play by the rules. Every approved procurement procedure must specify how procurement is carried out NZTA Rules Procurement strategies

• TLA Business Units
• Request For

Tenders/Proposals Supplier selection Request For Tenders/Proposals Comply with legal requirements

THE ROAD EFFICIENCY GROUP 62

Procurement Strategies Unpacked

Planning

• Decide what value for money is for you and your Council
• Policy context of the approved organisation, namely strategic outcomes and

procurement objectives identified and agreed with governance body

• Procurement programme, what we are procuring segmented by size, type,

duration or complexity

• Analysis of supplier market, capability & capacity of potential bidders,

competitiveness of market

• Approach to delivering the work programme, optimal procurement options -

proposed delivery model(s) and supplier selection method(s), risk and contract management

Implementation

• Responsibilities, capability and capacity of organisation
• Performance measurement and monitoring of procurement process
• Review and feedback process.
• Communication plan

THE ROAD EFFICIENCY GROUP 63

Worksheet 14a Knowing about Rules and Strategy

In small groups complete the worksheet R14a by

• Rating how well you know NZTA procurement

Rules

• Identifying any gaps between your procurement

strategy and NZTA’s unpacked procurement strategy requirements

THE ROAD EFFICIENCY GROUP 64

Worksheet 14b Creating Value

In small groups complete the worksheet R14b by

• Identifying the value that each procurement strategy

component adds to your procurement

THE ROAD EFFICIENCY GROUP 65

Incorporating REG principles into procurement

REG Actions Under MBIE Procurement Cycle

• Governance/Management supports the

AMP strategy and outcomes (to include AMP BCA & REG ONRC; classification & PM)

• Affected stakeholders are informed
• Point of entry – clarify your starting point
• AMP business case work programme
• Test your current procurement model

– does your current strategy support the model you have used in the past?

• Procurement plan incorporates the

business case outcomes and ONRC

• RFT document includes ‘line of

sight’ from AMP and ONRC

• utcomes as context
• Preferred tenderers meeting

explores ONRC (classification and PM) and expectations from AMP (i.e. contractor systems)

• Reporting and action on

programme achievement and KPIs (to include REG ONRC performance measures)

• Continuous improvement –

what's worked, not worked and what needs to be improved

• Strategic outcomes & objectives are clear
• Supplier capability to utilise AMP BCA
• utcomes desired and ONRC

REG Actions Under MBIE Procurement Cycle

• Governance/Management supports the AMP strategy outcomes funding (to

include AMP BCA & REG ONRC; classification & PM)

• Start by reviewing existing contract structure performance and suitability
• Affected stakeholders/contractors are informed on ONRC
• Are you up to date with ONRC opportunities /risk
• Point of entry – clarify your starting point
• AMP business case work programme
• Determine and test your current procurement model – does your

current procurement strategy support the model you have used in the past?

• Procurement plan incorporates the business case outcomes, desired culture,

KPIs, ONRC, smart buyer assessment and corresponding supplier attributes

• Strategic outcomes & objectives are clear & aligned with procurement

strategies

• Identify any supplier capability gaps to utilise AMP BCA outcomes

desired and ONRC

• Determine procurement KPIs

R13 feedback

REG Actions Under MBIE Procurement Cycle

• RFT includes philosophy of ONRC, problem statements ‘line of sight’ from

AMP, ONRC outcomes & resulting supplier attributes

• Hold pretender meeting, understand risk
• Preferred tenderers meeting explores ability to met ONRC

(classification and PM) & expectations from AMP (i.e methodology, practice & systems)

• Reporting and action on programme achievement and KPIs (to include

REG ONRC CLoS & PMs)

• Continuous improvement, eg monthly meetings, KPIs
• Monitor relationship around ONRC
• Review previous contract - have benefits been realised– what's worked, not

worked and document what needs to be improved

R13 feedback

THE ROAD EFFICIENCY GROUP 69

Worksheet 14c Creating Value

In small groups complete the worksheet R14c by

• What are the 3 key value added results you are

seeking from your current procurement strategy?

• Have you achieved these?
• Based on what you have heard today what are

the 3 key value added results you will be seeking from your next procurement strategy?

THE ROAD EFFICIENCY GROUP 70

Revised procurement strategies may impact

Organisation NZTA Industry

Improved Value Added Procurement Strategy Governance Senior Leadership Team Organisation Culture Upskilling Industry Upskilling Industry Capacity Changed Business Models Changed Culture Approval to go beyond the Rules

THE ROAD EFFICIENCY GROUP 71

Worksheet 14d Strategy Implementation

In small groups complete the worksheet R14d by

• What are the 4 key actions to ensure success in

implementing your revised procurement strategy?

Improving Data Quality

THE ROAD EFFICIENCY GROUP 73

Evidence Developing your evidence base

Analysis

Understanding our Existing Performance to Inform Decision Making

Desired Outcomes Action 1 Action 2 Action 3 Action 4 Action 5

THE ROAD EFFICIENCY GROUP 74

By the end of this session you should:

• Have a good understanding of the new practice
• verview documents and how these can help

improve data quality for RCAs and ONRC

• Know what a Kahoot is
• Understand how to interpret data quality reports
• Be excited about the R15 approach and the asset

management data quality improvement programme!

THE ROAD EFFICIENCY GROUP 75

Why are we doing this?

The objectives of the Data Quality Project are to:

• Establish a framework to measure, monitor and report data

quality across RCAs over time.

• Establish a data quality baseline for each RCA, establishing a

national perspective of data quality across RCAs, different quality dimensions and data types.

• Gain an evidence-based understanding of the root causes of

the data quality issues.

• Develop work programmes to address the issues and help

RCAs improve their data quality over time.

THE ROAD EFFICIENCY GROUP 76

ONRC Data Quality Improvement Programme

Poor processes for the timely collection and recording of maintenance and renewal activity Missed

• pportunity

through ‘doing what always has been done’ Lack of industry understanding

• r guidance

around the management of key datasets

Why Poor Data Quality?

THE ROAD EFFICIENCY GROUP 77

Practice Overviews

Maintenance Activity Data Carriageway Surfacing Data Traffic Count Data Traffic Estimate Data Carriageway Sections Crash Data in RAMM Work Origin Treatment Length Segmentation

A treatment length is a uniformly performing contiguous section of road, and performing differently from the adjacent sections Maintenance activity data completes the picture in terms of analysing asset performance and maintenance strategy effectiveness Accurate, complete and up-to-date surfacing data is the foundation to enable a robust forward works programme, deterioration model and other analysis Traffic count data provides the level of traffic activity in terms

• f volume, loading and growth. It is a key input on estimating

the level of demand on a road network Traffic estimate data is the base data for defining the level of traffic activity on the road network both in terms of volume and loading Carriageway sections are how we define our networks and are a fundamental element of the asset management system. Crash data is loaded in RAMM for the purpose of analysing wet road loss of control crashes as part of a skid resistance management process Work Origin is recorded to associate the carriageway surface and pavement layer inventory records with the National Land Transport Programme Activity Classes and Work Categories

THE ROAD EFFICIENCY GROUP 78

What is a ?

• Take out your smart phone/device
• Go to kahoot.it
• Enter PIN number
• Put in your name
• Lets get started!

THE ROAD EFFICIENCY GROUP 79

Treatment Length Segmentation

• Should segment the road into uniformly performing

contiguous sections of road that are performing differently from the adjacent sections.

• Discussion: What are the consequences of not doing this

correctly or at all?

THE ROAD EFFICIENCY GROUP 80

Maintenance Activity Data

• A recorded summary of maintenance which has occurred at

either a specific location, or over a specific length of road. It generally reflects the maintenance of an existing asset.

• Discussion: Who is responsible for collecting maintenance

data in your RCA? Is this well stipulated in the contract?

THE ROAD EFFICIENCY GROUP 81

Carriageway Surfacing Data

• Surfacing data is a record of surfacing works completed on

your road network. Activities which can generate surfacing data include renewals, rehabilitations, vested assets (e.g. new sub-division works) and other construction projects.

• Discussion: What are the consequences of not doing this?

THE ROAD EFFICIENCY GROUP 82

Traffic Count Data

• Traffic count data is a representation of the level of demand at

a location on a network for the period that a counter was collecting data. This level of recorded demand is typically summarised in terms of average daily traffic (ADT), speed, peak hour traffic and traffic mix.

• Question: What percentage of the network vehicle kilometres

travelled (VKT) can typically be counted on 20% of the network?

THE ROAD EFFICIENCY GROUP 83

Traffic Estimate Data

• Traffic estimate data is an estimate of the level of demand on

the road network, built up from an estimate of Average Annual Daily Traffic (AADT) for each carriageway section of the road

• network. This includes both traffic volume and loading

(classification/traffic mix). It is an interpretation of traffic count data for maintenance, management and design purposes.

• Discussion: How is traffic estimation carried out in your

RCA?

THE ROAD EFFICIENCY GROUP 84

Carriageway Sections

Carriageway sections are how we define our networks and are a fundamental element of the asset management system. Each carriageway section should be correctly defined. Carriageway section splits should

• ccur when there is:
• Significant change in demand (traffic, pedestrian and cycle use, etc.)
• Changes in pavement type/construction (thin surfaced flexible, structural asphaltic

concrete, unsealed, bridge, etc.)

• Changes in width (for roads this is typically >2m for a length of 100m or more)
• Changes in the number of lanes
• Changes in travel direction
• Urban/rural environment

Carriageway section splits may occur where there is:

• An intersection with side road(s)
• Other feature, e.g. culvert, short span bridge,

etc.

THE ROAD EFFICIENCY GROUP 85

Crash Data

• Crash data is a record of where, when and how road crashes occur. In

New Zealand the primary tool for recording this information is the Crash Analysis System (CAS). This system is managed by the NZ Transport Agency.

• Currently a summary of this data is also loaded to each Road Controlling

Authorities RAMM database. It is the responsibility of the individual Road Controlling Authority to do this on a frequent basis.

• The primary purpose of the crash data loaded to RAMM is for the analysis
• f wet road loss of control crashes as part of a Road Controlling

Authorities’ skid resistance management process.

THE ROAD EFFICIENCY GROUP 86

Crash Data – fill in the blanks

• What are two key uses of crash data recorded in RAMM?

Answer:

• Enables sections of the sealed road network to be

____________ and ___________in terms of surfacing or maintenance treatments to enhance the skid resistance of the pavement surface.

• Is a key data input into your _______ONRC Performance

Measures. investigated prioritised safety

THE ROAD EFFICIENCY GROUP 87

Work Origin

• The Work Origin is recorded to associate the carriageway

surface and pavement layer inventory records with the National Land Transport Programme (NLTP) Activity Classes and Work Categories. It primarily enables for better reporting

• f renewal activity.

THE ROAD EFFICIENCY GROUP 88

Next Steps: Data Quality at R15

• What: R15 will delve into the more

technical detail of each of the 8 practice

• verviews.
• How: Through interactive activities, real

life examples, desktop exercises and shared information/experiences.

• Who: Data quality/RAMM technicians,

roading engineers, graduates.

• Why: To educate RCAs on the practice
• verview documents and the technical

thinking behind each one.

• When: September/October 2018.

For more info go to: https://www.nzta.govt.nz/roads-and-rail/road-efficiency- group/data-2/data-quality-project/

THE ROAD EFFICIENCY GROUP 89

Asset Management Data Quality

THE ROAD EFFICIENCY GROUP 90

New Asset Management Reports

• Prototype RCA asset management reports

with provisional 2016/17 results are available via the REG website

• Changes are being made to this prototype

report

• Enhanced final 2016/17 report to be

released soon

• 2017/18 reports released around

September/October 2018

THE ROAD EFFICIENCY GROUP 91

National Asset Management Results

• National results and distribution
• Our key observations:
• Good network results, like the

ONRC report

• Good surfacing results compared to

poorer results for other inventory

• Inconsistent maintenance activity

recording across the sector

• What are your key observations

from the results?

THE ROAD EFFICIENCY GROUP 92

Improvement Programme Development

Draws on:

• Recent sector data quality survey results and findings
• Results of the 2016/17 prototype reports
• Root cause analysis (summarised below)

THE ROAD EFFICIENCY GROUP 93

Potential Solutions – 2019 Programme

• Development of a Local Authority data management manual (or

similar online solution or framework), initially for high priority data

• Sector guidance; produce various documents to fill key gaps

including for walking and cycling infrastructure

• Data quality assurance; detailed guidance, tools for the minimum

data requirement and contract specifications

• Data quality learning and development programme for the above
• Investigate the standardisation of data collection, analysis and

forward works programme assessment

• Advocating for alignment and optimisation of sector reporting

and analysis tools

THE ROAD EFFICIENCY GROUP 94

Next Steps: Reports and Improvement Prog

• Report back proposed sector-wide

improvement programme at R15 and refine

• Initiate work programme before

x-mas break

• Complete improvement work

programme by end of 2019

• Plus, 2017/18 ONRC and asset

management data quality reports released around September/October 2018

For more info go to: https://www.nzta.govt.nz/roads-and-rail/road-efficiency- group/data-2/data-quality-project/

Improvement Plan Progress – Check In

Working on your ‘to do’ list of actions to achieve your Improvement Plan

Recap from R13

THE ROAD EFFICIENCY GROUP 11 1

• 1. Because many of our plans have only just met the

requirements

• 2. These requirements will be applied more stringently next time
• 3. Even the best plans have identified room for improvement
• 4. There are challenges to deal with – e.g. the improvement

plan will need to address requirements of NZTA Co-funding General Conditions (see next slide)

• 5. If we don’t keep what has to be done in mind we will lose

sight of it and run out of time

Why do this now?

THE ROAD EFFICIENCY GROUP 11 2

• Ensuring the organisation’s business systems, planning documents,

management practices and reporting integrate the ONRC framework into all transport related decision making. This is to ensure robust evidence investment decisions are made which deliver value for money on a best whole of life basis.

• Delivering and reporting the organisation's ONRC and your own key

performance indicators.

• Delivering and reporting the planned improvements that form part of

the programme as submitted and accounted for in the Transport Agency’s approved funding.

• Ensuring that the organisation’s investment decisions within the

approved NLTP allocation are focused on delivering the outcomes as set out in the draft GPS and the submitted programme of works set

• ut as the basis for the Transport Agency’s approval of your programme.
• Ensuring the organisation advises the Transport Agency at the earliest
• pportunity of any changes that materially affect the planned

programme of works and expected outcomes to be achieved over the NLTP period.

NZTA Co-funding General Conditions

THE ROAD EFFICIENCY GROUP 11 3

“Backcasting” – can help develop the “to-do” list

https://www.innovatechange.co.nz/news/2015/6/21/backcasting-from-scenarios

THE ROAD EFFICIENCY GROUP 11 4

Today

• 1. Identify an outcome from your

improvement plan you are looking to deliver over the next 3 years

• 2. Identify the key steps/actions on

the worksheet Back in your office Transfer the actions to your “to-do” list – this will help with an action learning task for R15

5 Minute Backcasting exercise

THE ROAD EFFICIENCY GROUP 11 5

• 1. How many of you have worked on your improvement plan

actions since the last workshop?

• 2. How many of your ‘to do’ list items have been checked off?

For R15

• Please bring along a summarised programme of

Improvement Plan actions and how you are implementing these.

• Be prepared to discuss this with Colleagues

Action learning task for R15

THE ROAD EFFICIENCY GROUP 11 6

Top of South & West Coast AMP Actions

• TDC
• Develop transport strategy for diversifying transport in district by June 2020
• Data quality
• Risk management (better understanding of risk and communicating)

NCC

• Develop strategic BC by April 2020.

Marlb Rds

• Forestry freight (harvest data)

DOC

• Data quality

GDC

• Fix 3 year programmes (identify what will happen)

BDC

• Data quality

REG Update

REG Overview The Future

THE ROAD EFFICIENCY GROUP 11 9

The partnership is stronger than ever

Delivering the step change needed for the 2021- 24 NLTP

Realising excellence in the transport sector by the:

Use & continue development

• f

new/existing tools & guidance That provides clarity of ‘why’ we need to invest & have robust evidence & data To provide improved Customer Levels of Service, focus on place & space, and the value of roads

That supports sound investment decision making from Governance to activity managers ‘The Prize’

Enabling a step change in sector transport leadership and capability

And support the development

• f sector

capability Which balances whole of life cost with risk

THE ROAD EFFICIENCY GROUP 12 1

Enabling a step change in sector transport leadership and capability by December 2021.

• Improve public confidence and demonstrate greater

value for money from transport investment, by

• Providing support and resources to the sector.

FOCUS 2021 REGI

THE ROAD EFFICIENCY GROUP 12 2

The REG Programme Objectives

• Connecting people to build capability, enable

innovation and develop customer-focused systems

• Helping the sector to understand the performance of

their part in the wider transport system – including performance measurement and turning good data into evidence

• Making it easier to work together through systems

standardisation and collaboration – including supporting the DEfT roll out

• Helping the sector to understand the

importance of its role in planning and delivering community outcomes – BCA activity planning

• Drive business excellence across

the transport sector

• Improve investment decision making

THE ROAD EFFICIENCY GROUP 12 3 Deliver a step change in customer focused investment through quality governance, leadership, and collaboration. 35% Deliver a step change in the sectors’ ability to deliver fit for purpose activity management. 30% Enable the sector to understand and use the data needed to deliver transparent, evidence based investment. 15% Develop and enhance the use of tools, information, and systems across the sector that enable the future transport system. 10% Incentivise a change in delivery by the delivery and supply chain (governors, clients, consultants, contractors). 10%

Communications, partnerships & engagement programme Learning & Development programme (includes governance and executive management)

Strategic Response

Customer Focused Investment Activity Management Excellence Evidence Based Decision Making Enhance Tools and Systems Service Delivery Excellence

REG Realising excellence in the transport sector

I

FOCUS 2021

What We Will Do

REG Realising excellence in the transport sector

I

FOCUS 2021 Deliver a step change in customer focused investment through quality governance, leadership,

and collaboration.

Customer Focused Investment

• Sector performance expectations
• One network performance
• Activity management and investment accreditation
• Service delivery accreditation

Deliver a step change in the sectors ability to deliver fit for purpose activity management.

Activity Management Excellence

• Activity management excellence
• One network form guidance
• Speed management programme
• Capability enablement

Enable the sector to understand and use the data needed to deliver transparent, evidence based investment.

Evidence Based Decision Making

• Network measures and measurement
• Network performance intelligence
• Road asset management and decision support system
• Network data quality improvement
• Consistent and effective asset lifecycle management

What We Will Do

Develop and enhance the user

• f tools, information, and

systems across the sector that enable the future transport system.

Enhanced Tools & Systems

• Sector knowledge management
• Digital Engineering for Transport
• Information system and performance modelling enhancements

Incentivise a change in delivery by the delivery and supply chain (governors, clients, consultants, contractors).

Service Delivery Excellence

• Service delivery performance
• REGeneration of procurement strategies
• Service delivery performance incentives
• Integrating the one network system into service delivery
• Smart buyer tools and systems

REG Realising excellence in the transport sector

I

FOCUS 2021

By December 2021, success of the sector will be seen through

People collecting, understanding and using the data required to plan and implement evidence-based investment that has a clear line of sight by:

• Innovative thinking and action;
• Improved asset management;
• Evidence based future focused investment; and
• Quality governance, leadership and collaboration.

People using the tools, information and systems that will enable a modern, future focused transport system by:

• Confident application of a standardised land transport

classification system (ONRC); and

• Full understanding of the function and form of all parts of the transport

network. People learning and developing as a sector by:

• Continually sharing to improve activity management planning.

Enabling strategic procurement and collaboration between stakeholders which:

• Supports a sustainable supply market; and
• Results in better outcomes for communities

REG Realising excellence in the transport sector

I

FOCUS 2021

REG Overview Update on Key Projects

THE ROAD EFFICIENCY GROUP 12 9

Activity Management Competency Framework - DRAFT

THE ROAD EFFICIENCY GROUP 13

Data, Evidence and Decision making

• Two data quality projects

completed

• Data confidence is lifting
• Training and support is

coming

THE ROAD EFFICIENCY GROUP 13 1

Sector Excellence – a future focus

• Will be aligned with NZTA and audit practice
• Compliments the LGNZ ‘CouncilMark’
• Grows investor confidence
• Will engage your executives and governors
• Will benefit your community

THE ROAD EFFICIENCY GROUP 13 2

Sector Excellence - Identifying Excellence and Gaps

Focus is on identifying:

• Strengths and how to build on these (if appropriate)
• Priority areas for improvement
• Identifying capability and capacity of individuals and dividing

responsibilities accordingly

• Agreeing the course of action required
• Monitoring its implementation

THE ROAD EFFICIENCY GROUP 13 3

Sector Excellence in Activity Management Assessment Framework

Governance, leadership & strategy Financial decision- making & transparency Service delivery & asset management Communicating & engaging with the public & business

LGNZ CouncilMarkTM

Plan Programme Manage Benefit Realisation

Systems Evidence Communicating Decision Making Service Delivery

People / Culture Pillars of Success

• REG Activity Management Competency

Framework

• Treasury Confidence Rating
• NZTA Planning and Investment Relationship

Framework

• NZTA Technical Audit
• OAG - Audit NZ
• NZTA Investment Assessment Framework
• Network Performance Measures: ONRC & DIA
• MoT

THE ROAD EFFICIENCY GROUP 13 4

Sector Excellence in Activity Management Assessment Framework - example

Governance, leadership & strategy Financial decision- making & transparency Service delivery & asset management Communicating & engaging with the public & business

LGNZ CouncilMark

Plan Programme Manage Benefit Realisation

ICR – AM Maturity ICR - NZP3M management maturity ICR - Quality of Long Term Investment Plan ICR - Procurement capability index ICR - Organisational change management maturity ICR - Benefits delivery performance ICR - Project delivery performance ICR - Asset performance ICR - System performance

• REG Activity Management

Competency Framework

• NZTA Technical Audit
• OAG - Audit NZ
• NZTA Investment Assessment

Framework

• MoT

Assessment criteria based on weighted factors of the REG Pillars of Success in each category. The weighting and depth of assessment is based on the size, complexity, & risk level of the RCA.

THE ROAD EFFICIENCY GROUP 13 5

Sector Excellence - Focus is on ‘Benefit Realisation’ in assessment of sector excellence

• Look to change the sector to focus on realising the desired

benefits.

• Will build capability of the sector over time to focus on benefit
• delivery. Brings the sector continually back to ‘why’ and

desired benefits.

• Reporting of the assessment is weighted toward benefit

delivery.

• This will take time for the sector to build their capability to

report and focus on benefit delivery.

THE ROAD EFFICIENCY GROUP 13 6

Sector Excellence in Activity Management Assessment Framework - example

Governance, leadership & strategy Financial decision- making & transparency Service delivery & asset management Communicating & engaging with the public & business

LGNZ CouncilMark

Plan Programme Manage Benefit Realisation

Final Rating

THE ROAD EFFICIENCY GROUP 13 7

Digital Engineering for Transport

THE ROAD EFFICIENCY GROUP 13 8

Digital Engineering for Transport

THE ROAD EFFICIENCY GROUP 13 9

Digital Engineering for Transport

REGional Champion Update

THANK YOU

142

Erik Barnes

PO Box 2764, Wakatipu, Queenstown 9349 M: 021 997 863 erik@auxilium.co.nz

Chris Olsen

16 Solway Place Papakowhai Porirua 5024 P: 04 2339697 M: 0274 477098 chris@coconsulting.co.nz

David Fraser

10 Bayview Drive Waiuku 2123 P: +64 9 2357245 M: 027 4739493 david@amsaam.co.nz