Proposed Paid Family Leave Cathy Spage Director, Department of - - PowerPoint PPT Presentation

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Proposed Paid Family Leave Cathy Spage Director, Department of - - PowerPoint PPT Presentation

May 31, 2023 136 likes •321 views

Proposed Paid Family Leave Cathy Spage Director, Department of Human Resources Proposed Draft 1/28/20 DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 1 Opening Remarks Presentation review of proposed Agenda program Work Session DRAFT

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SLIDE 1

Proposed Paid Family Leave

Cathy Spage Director, Department of Human Resources

Proposed Draft 1/28/20

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 1

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SLIDE 2

Agenda

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE

Opening Remarks Presentation review of proposed program Work Session

2

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SLIDE 3

Overview

The county is committed to a culture that helps our employees meet the demands of family and employment responsibilities. Offering our employees the option of taking Paid Family Leave (PFL) when they or a family member has a serious health condition, aligns with our strategic plan to foster a flexible workplace environment for the current as well as for our future workforce

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 3

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Specific Changes

PFL HAS BEEN PROPOSED TO CHANGE PARENTAL LEAVE FROM 80 HOURS TO 240 HOURS OF FAMILY LEAVE (360 HOURS FOR 24-HOUR FIRE STAFF). PART-TIME EMPLOYEES WILL BE ELIGIBLE FOR PFL ON A PRO-RATED BASIS, PER ASSIGNED WEEKLY SCHEDULE UNDER THIS PROPOSAL IT CAN BE USED FOR MEDICAL EVENTS AS DEFINED BY FAMILY AND MEDICAL LEAVE (FML). EVENTS AS DEFINED AS FAMILY AND MEDICAL LEAVE ACT OF 1993

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 4

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SLIDE 5

Specific Personnel Regulations and Procedural Memorandums Revisions

  • Personnel Regulations
  • Chapter 2 – Definitions
  • Adding definition of Paid Family Leave (PFL)
  • Chapter 10 – Leave
  • Adding definition of Paid Family Leave (PFL)
  • Chapter 12 – Performance Management
  • Adding definition of Paid Family Leave for initial probationary period (PFL)
  • Procedural Memorandums
  • PM3 – Advanced/Extraordinary Sick Leave
  • Updating leave usage order with existing county leave programs
  • PM36 – Leave Transfer
  • Updating leave usage order with existing county leave programs
  • PM43A/B – Family Medical Leave and Military FML
  • Adding definition of Paid Family Leave (PFL)
  • PM57 – Non-FML Medical Leave
  • Adding definition of Paid Family Leave (PFL)

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 5

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SLIDE 6

Eligibility Requirements

Status Position

  • An employee in a merit position with a serious medical condition may request

up to 240 hours (360 for 24-hour Fire staff ) of paid leave for a medical event as defined by the Family Medical Leave Act (FMLA) of 1993, refer to Procedural Memorandum 43A FMLA. Part-time employees will be eligible for PFL on a pro- rated basis, per assigned weekly scheduled hours.

Service Requirement

  • An employee will be eligible for PFL the first of the month following their date of

hire, which aligns with our benefits and health insurance coverage.

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 6

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SLIDE 7

Calculating the 12-month Period

The 12-month period is measured forward from the date when PFL first begins. *For a birth event PFL must be used within 1st 6 months immediately following the birth, adoption, foster care placement for both the birthing and non- birthing parent Consecutive Leave - can be taken as a block of time as certified by healthcare provider Intermittent Leave - Medical leave may be taken on reduced schedule if certified by healthcare provider

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 7

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SLIDE 8

Types of FML Covered Absence Events

Paid Family Leave (PFL) would provide up to 6 weeks 240 hours (360 for 24-hour Fire staff) of leave for a medical event as defined by the Family Medical Leave Act (FMLA) of 1993.

Employee’s own serious health condition Birth and care of the eligible employee's child, or placement for adoption or foster care of a child with the employee Care of a family member (spouse, child, parent and parent in-laws) who has serious health condition

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 8

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SLIDE 9

PFL/FML Event Period Overlap

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE

Event Period PFL 6-Weeks FML 12 Weeks Event Start

9

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SLIDE 10

Types of FML Covered Absence Military Events

Provides an eligible employee who has a spouse, son/daughter, parent/parent-in- law in the National Guard, Reserves or regular Armed Forces, to take up to 6 weeks of paid leave due to an urgent need arising from active military duty or call to covered duty status. Same 6 weeks of leave could also qualify for an employee who has a spouse, child, parent/parent-in-law or next of kin to provide care for a covered service member

  • r recent veteran who incurred a serious injury or illness in the line of duty while

serving in the regular Armed Forces, National Guard, or Reserves.

Qualifying Exigency FML Service member Caregiver FML

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 10

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SLIDE 11

Paid Family Leave (PFL) Scenarios 2020

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE

Tenured Merit Employee Serious Health Condition for Full Time Employee (FTE) for self or care of a family member During Initial Appointment, reaches FML eligibility halfway through event Birth Event Full Time Employee (FTE) (birthing parent) During Initial Appointment to County Birth Event Full-Time Employee (FTE) (birthing parent)

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SLIDE 12

Birth Event FTE (birthing parent)

  • Scenario: Birth event within 12-month probationary

period for full-time merit position

  • Date of Hire 12/9/19
  • Birth event date 1/27/20 (Natural delivery 6-

week period of medical incapacity)

  • PFL (240) for birth event must be completed

within 6-months from event date 1/27/20 - 7/27/20; next eligibility for PFL 1/27/21. Exhaust PFL 3/9/20

  • Employee not eligible for FMLA < 1 year of

service (Eligible for FML 12/9/20)

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 12

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SLIDE 13

Birth Event FTE (birthing parent)

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 13 EVENTBIRTHING PARENT STARTING ENDING PHASE 1-NATURAL 6 WEEKS

1/27/20 3/9/20

PHASE 2-BONDING 6 WEEKS

3/10/20 4/20/20

APPLICABLE LEAVE HOLIDAYS PFL, SICK, ANNUAL, COMP, & *LWOP

2/17/20

PFL, ANNUAL, COMP, & *LWOP JANUARY FEBRUARY MARCH APRIL MAY JUNE

M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 M T W T F S S 1 2 3 4 5 6 7 8 9 10 10 11 11 12 12 13 13 14 15 16 16 17 17 18 18 19 19 20 20 21 22 23 23 24 24 25 25 26 26 27 27 28 29 30 30 31 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 10 11 12 13 13 14 14 15 15 16 16 17 17 18 19 20 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

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Birth Event FTE

  • Scenario: Birth event within 12-month probationary

period for full-time merit position; will become eligible for FML during leave occurrence

  • Date of Hire 3/10/19
  • Birth event date 1/27/20 (Caesarean birth 8-

week medical period incapacity); *predates FML eligibility the first 6-weeks of leave

  • Employee eligible for FML 3/10/20 (12-month

period 3/10/20 – 3/9/21)

  • PFL (240) for birth event must be completed

within 6-months from event date 1/27/20 - 7/27/20; next eligibility for PFL 1/27/21. Exhaust PFL 3/9/20

  • Employee has 6-weeks remaining of FML

entitlement (for a new event or if baby has serious health condition)

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 14

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Birth Event FTE(birthing parent)

*Phase 2 (2 weeks): Sick Leave can include donated and advanced sick leave

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 15

EVENTBIRTHING PARENT STARTING ENDING PHASE 1-CESAREAN 6WEEKS

1/27/20 3/9/20

PHASE 2 -CESAREAN 2WEEKS FML

3/10/20 3/23/20

PHASE 2-BONDING 4WEEKS FML

3/24/20 4/20/20

APPLICABLE LEAVE HOLIDAYS PFL, SICK, ANNUAL, COMP, & *LWOP

2/17/20

**SICK, ANNUAL, COMP, & *LWOP ANNUAL, COMP, & *LWOP JANUARY FEBRUARY MARCH APRIL MAY JUNE

M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 27 28 28 29 29 30 30 31 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 10 11 11 12 12 13 13 14 14 15 16 17 18 18 19 19 20 20 21 21 22 23 24 24 25 25 26 26 27 27 28 28 29 M T W T F S S 1 2 3 4 5 6 7 8 9 10 10 11 11 12 12 13 13 14 15 16 16 17 17 18 18 19 19 20 20 21 22 23 23 24 24 25 25 26 26 27 27 28 29 30 30 31 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 10 11 12 13 13 14 14 15 15 16 16 17 17 18 19 20 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

* * S I C K – D O N A T E D A N D A D V A N C E D S I C K L E A V E I N C L U D E D

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Serious Health Condition for FTE for self or care of family member

  • Scenario: Full-time merit employee

who requires time off for serious health condition or to care for a family member

  • Date of hire 1/15/18
  • Surgery date 1/27/20 (consecutive leave); FML

period 1/27/20 – 1/26/21

  • Intermittent Leave for remainder of the 12-

month period

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 16

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SLIDE 17

Serious Health Condition for FTE or for care of a family member

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 17

EVENT SERIOUS HEALTH CONDITION

STARTING ENDING PHASE 1- SURGERY FML 2 WEEKS

1/27/20 2/7/20

PHASE 2- INTERMITTENT FML

3/9/20 12/14/20

APPLICABLE LEAVE HOLIDAYS PFL, SICK, ANNUAL, COMP, & *LWOP PFL, SICK, ANNUAL, COMP, & *LWOP JANUARY FEBRUARY MARCH APRIL MAY JUNE

M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 27 28 28 29 29 30 30 31 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 M T W T F S S 1 2 3 4 5 6 7 8 9 10 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 16 17 17 18 18 19 20 21 22 23 24 25 26 27 28 29 30

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 14 15 15 16 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

* L W O P M U S T B E A P P R O V E D B Y D E P A R T M E N T

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WORK SESSION

DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 18