PRIME Introduction to PRIME Logistics and Timelines About Us 1 - - PowerPoint PPT Presentation

GSBA 580

Marshall School of Business

Introduction to PRIME Logistics and Timelines

2020

PRIME

GPP Profile

How to successfully complete your profile on our GPP Website

Next Steps About Us

Communication from our team

Q&A

Office of Global Programs & Partnerships (GPP)

Program Overview

Review of Timelines, Program Fee, Visa Operations & Responsibilities

What We Do

Our role in facilitating your PRIME experience

GPP Website

Collecting important information from program participants This presentation, along with due date reminders & visual guides, will be emailed to you after the session.

Agenda

1 2 3 4 5 6 7

01.

ABOUT US

Global Programs & Partnerships

aka GPP

Our office manages MBA and Undergraduate International Experiential Learning Programs. Each year, we facilitate 1,400+ students and 60+ faculty & staff.

GPP Team

WHAT฀ WE DO

Our role in facilitating your PRIME experience

Monitor

We assess, monitor and inform groups of potential

• risks. We also prepare

faculty & staff for incidents and crisis response.

Organize Secure Prepare

We gather student information, set timelines for deliverables and

• rganize various facets of

the program. We obtain student medical insurance & International SOS coverage. If needed, we also facilitate in any visa processes. We work closely with faculty, program office & travel agency to prepare for travel and in-country company visits.

02.

A monthly breakdown

• f key moments as we move

forward with the PRIME experience.

Information Session GPP Profile Completion PRIME Site Bidding

October

2019 Site Assignments Announced Bilateral Site Trading PRIME Madrid Visa Ops Begin

November

2 1 9

February

2020

December

2019 2020

April

2020 Information for Post- PRIME Return Travel Options PRIME Project Selections Roommate Selection Visa Operations for PRIME Sites Begins Visa Process Completed GSBA 580 Begins PRIME Singapore Visas Final Preparations for Trip GPP Conducts "Trip Talk"

TIMELINE

Program Overview of

03.

Commit to Return Travel Option

January

2 2

March

2020

PRIME TRAVEL 5/15 -5/24

May

PRIME Program Fee

$3,400

=

2020 PRIME Locations

Bangkok Madrid Seoul Shanghai Singapore Tokyo

Program Overview

03.

Program Fee Breakdown

TRAVEL ON-SITE

Round-trip airfare

(LAX to your PRIME sites)

On-site airport transfers

(A transportation company will meet the group at the airport with an English speaking guide and provide adequate transportation for the group and luggage)

On-site ground transportation Monday -Friday

Hotel accommodations

Meals: Breakfast daily; Lunch M-F

Program development fee for in- country partners Other Costs: Gifts for hosts, venue rentals, translation services

BEHIND THE SCENES

In addition to these tangible services that are purchased, the intangibles are:

The reliability of the travel agency and subcontractors The assurance of 24-hour service and emergency availability

OTHER SERVICES

There are many details to be considered in addition to travel:

Providing logistics for over 200 students, faculty, and staff simultaneously traveling for PRIME Arranging meals, receptions, business meetings, presentations, and audio/visual equipment Maintaining a schedule that fits with our host's schedules Doing business with vendors/companies that can provide the service we need in a reliable and professional manner

P ro g ra m O v e r v i e w

03. Visa Fee(s) - This fee varies by destination and citizenship Overseas Insurance Fee - $47 for two weeks of coverage for those not on the USC Student Health Insurance Plan Any deviations from group itinerary or travel extensions Faculty and Staff travel costs

The PRIME program fee does not factor in these additional costs

Does Not Include:

Dublin’s Nightlife

Our office will facilitate the process by verifying if your nationality will need a visa to enter your assigned PRIME site. We also provide students with visa instructions as well as any required supporting documents for the application process.

CHINA Thru Our Office * JAPAN At The Consulate SINGAPORE Thru The Consulate SOUTH KOREA At The Consulate SPAIN At The Consulate THAILAND At The Consulate

STEP 1 : VERIFICATION

We will work together to help you complete and secure a visa. It will be your responsibility to stay informed and ultimately obtain the visa by the set due dates.

Visa Operations

Program Overview of

03.

STEP 2 : STEP 1 : COMPLETION

VISA APPLICATION PROCESS

Responsibilities

GPP Office PRIME Students

Obtain student medical insurance and International SOS coverage. Register participants with embassy/consulate of their nationalities. Prepare and send overseas database to USC Student Affairs. Assess and monitor situations in all locations and inform groups of potential risks. Prepare staff and faculty for incidents and crisis response. Coordinate pre-departure crisis response.

Complete GPP Profile Advance awareness of any potential issues -

Program Overview

03.

Passport Expiration Upcoming Expiration of U.S. Visa Changing of Status

Staying informed of PRIME timelines Obtaining visa to enter assigned PRIME site

Our office is tasked with the responsibilities to ensure safety and security of all students, faculty and staff who participate in the PRIME program. Here is a list of our priorites -

Safety & Security Travel Preparation

Work closely with faculty and project partner to create in-country schedule. Secure flights, hotels, ground transportation and meals for PRIME trip. Coordinate in-country events and functions. Address any travel-related issues.

04 02 01 03

gpp.marshall.usc.edu

Collect Your Personal Info

Personal Information Emergency Contacts Dietary/Medical Employment History

Sign Required Documents Submit Passport & Other Travel Docs

Passports must have enough visa pages and be valid through the end of November 2020.

GPP WEBSITE

There are five releases and a Non-PRIME Participant Travel Policy that must be reviewed & e-signed.

04.

Submit PRIME Preferences

Return Travel Option Project Rankings Roommate Selection

G P P P R O F I L E

You will need to complete your profile on the GPP Website in order for your PRIME Site bids to count 03

01

"What if I don't have my passport with me?"

02

"What if my passport is about to expire?"

03

"What if I get an error message when trying to log into my GPP profile?"

04

FRIDAY, OCT 25th BEFORE 12:30 pm

"What if I don't have a passport?"

GPP PRO FILE

We will email a step-by-step visual guide to help you navigate through our system

Recap of

WHAT HAPPENS NEXT?

S T E P 1

Passport must have enough visa pages for visa stamps and must be valid through the end of November 2020.

S T E P 2

BID for PRIME Sites

S T E P 3

2 3 1

Mon, Oct 28th, 12:30pm – Tues, Oct 29th, 12:30pm Check validation of passport & other travel documents

COMPLETE GPP PROFILE

06.

You have access to complete the sections in your profile until Fri, Oct. 25th at 12:30pm

We look forward to working with you on curating your PRIME experience. Our main form of distributing important details, deadlines and visa information will be to your Marshall email account. O f f i c e o f G l o b a l P r o g r a m s & P a r t n e r s h i p s

GPP

P R I M E @ M A R S H A L L . U S C . E D U 2 1 3 - 7 4 0 - 1 8 7 5 B r i d g e H a l l ( B R I ) 1 0 4

07.

Thank you for your attention! Any questions?