Presenter: Steve Mokrohisky County Administrator 38 FY 17-18 - - PowerPoint PPT Presentation

Presenter:

Steve Mokrohisky County Administrator

38

FY 17-18 Proposed Budget Presentation

 Create long-term financial stability through a

structurally balanced budget

 Repair critical services to make our community

safer, healthier, and more vibrant

FY 17-18 Proposed Budget Presentation

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 Strong financial policies  New partnerships and collaborations  Internal expense savings  Maintaining critical services

FY 17-18 Proposed Budget Presentation

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 County Counsel  Human Resources  General Expense  Technology Services  Fleet & General Services  County Administration

• Administration
• Operations

FY 17-18 Proposed Budget Presentation

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Presenter:

Steve Dingle County Counsel

42

FY 17-18 Proposed Budget Presentation

Resources

$1,670,938

Requirements

$1,629,642

10.0 FTE

• 1 County Counsel
• 4 Assistant County Counsel 2
• 1 Assistant County Counsel 1
• 2 Sr. Legal Secretaries
• 1 Paralegal
• 1 Risk Manager

FY 17-18 Proposed Budget Presentation

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Changes

 Loss of a longtime County

attorney

 Addition of Assistant

County Counsel 1 position

FY 17-18 Proposed Budget Presentation

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Service challenges

 Workforce planning  Lack of clerical-level staff

Pre-litig litigatio ation n settle tlement ents ($500,0 ,000/$2 /$21,0 ,000) Reduced Workers’ Compens ensatio ation n costs by 50% Bargaining ining complet eted ed with h 5 of 7 b bargain aining ing grou

• ups

ps 3rd party y recover ery y for Workers’ Compens ensatio ation n and Gener eral al Liability ility claims ms

Provided ided 8 train inings ings to supe perviso rvisors rs and manager gers regarding ding managing ging within hin the law

UO Law School l student ents providing ding law clerk rk serv rvices ces Hired ed new ACC 1 Reduc uced ed and

• utsour

urced ced risk

Collabo borated ed with PW Engin ineeri eering g to revise e County constru tructi tion specifi ificati tions and contracts, ts, increa easin ing g County's abilit ity to receiv ive e ODOT T funds ds for road d and bridge ge improveme vements ts

FY 17-18 Proposed Budget Presentation

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FY 17-18 Proposed Budget Presentation

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Additional training for County staff to

reduce risks

Reduce additional risk exposures (e.g.

jail medical)

Continue team approach with other

County departments to improve efficiency and reduce costs

Presenter:

Marsha Edwards Human Resources Director

47

FY 17-18 Proposed Budget Presentation

Resources

$2,423,943

Requirements

$2,473,671

18.0 FTE Divisions

• Administration – 9.0 FTE
• Labor & Employee Relations – 5.0 FTE
• Benefits & Wellness – 4.0 FTE

FY 17-18 Proposed Budget Presentation

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Changes

 Online Performance

Management System

 Leadership Development

Series

 Health plan redesign  Partner with TS on

Peoplesoft 9.2 migration

 Centralize and digitize

recruitment files

FY 17-18 Proposed Budget Presentation

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Service challenges

 Balancing training with

day-to-day operations

 Recruiting for specialized

positions

 Negotiation of collective

bargaining agreements

 Uncertainty of Federal

health insurance requirements

 Automation of HR

processes

8/2015 – Move to self funding for health

insurance

9/2015 – Select Marathon Health 2/2016 – Open the Live Well Center Ongoing – Negotiate cost sharing Marathon Health reports that in its first

full year of operation the center has shown an ROI of 1.4:1

FY 17-18 Proposed Budget Presentation

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Increa eased ed learner ners and hours of training ning since intro

• f LEAP

Began n conducting cting CDL physical icals s at Live Well Cente ter 5 o

• f 7 b

bargaining ining units s contributing buting to to health lth insurance ance Increa eased ed percent entag age e of emplo loye yees es utilizin lizing g Live Well Cente ter County ty-wide wide inter erns nship hip program am for under- repres esente ented d grou

• ups

ps Applicatio ication n workshops

• ps for

inter ernal/e nal/exte xternal nal appli licants cants Two

• Lane

e Cou

• unty

ty job fairs Conduc ucte ted d needs ds assessme ment nt for leade dersh ship ip develo elopme pment t seri ries es Increa eased ed appli licants cants to 7,440 in calend endar ar year r 2016 2016

FY 17-18 Proposed Budget Presentation

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Presenter: Christine Moody Budget & Financial Planning Manager

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FY 17-18 Proposed Budget Presentation

 Resources $188,911,324  Requirements $141,654,999  No FTE  Debt Service

• Debt Payments

 Risk & Benefits

• Risk Fund (General

Liability & Workers Comp)

• Benefit Fund (Self-funded

Health Insurance)

• Retiree Medical Trust

FY 17-18 Proposed Budget Presentation

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 General Fund

• Reserve & Countywide

expenses (Dues)

 Title III

• Remaining 2015 and 2016

funds (Firewise)

 Tourism & Special Projects

• TRT & Economic

Development Programs

• Extension Service Levy

(pass thru funds

• County School Fund (pass

thru funds)

 Special Revenue

• Title 3, Extension Service,

Tourism, Economic Development, School Fund

 Debt Service

• Debt Payments & pre-paid

reserve

 Internal Service

• Risk & Benefits

 Trust

• Retiree Medical

 General

FY 17-18 Proposed Budget Presentation

54 General 11.23% Special Revenue 10.17% Debt Service 6.57% Internal Service 62.01% Trust 10.03%

Debt t prepay payment ent & re re-fun funding ding Will save $3.6 millio ion Bond Rating ing Highe hest t in County ty history! y! Tourism m Very strong g growth! th! SRS Title e 3 F Funds ds $2.5 millio ion n left Self-fund funded ed health lth insurance ance Rates es flat t for

• r 3rd

rd

year Risk Fund Expens enses es down Actuar ary y due 17-18 18 Video eo Lotter ery y Fundin ding 3% growth th at most Economic ic Developm lopment ent Infrastr astruc uctur ture e funds ds being ng reserved ved

FY 17-18 Proposed Budget Presentation

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Presenter:

Mike Finch Technology Services Director

56

FY 17-18 Proposed Budget Presentation

Resources

$16,907,714

Requirements

$16,907,714

69.75 FTE

• Administration – 6.0 FTE
• Business Apps – 11.0 FTE
• LRIG System Management – 1.0 FTE
• Desktop Support Services (DSS) – 11.75 FTE
• Enterprise Apps – 11.0 FTE
• Geographic Info Systems (GIS) – 5.0 FTE
• Technology Infrastructure Services (TIS) – 15.0 FTE
• Project Management Office (PMO) – 5.0 FTE
• Security – 4.0 FTE

FY 17-18 Proposed Budget Presentation

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FY 17-18 Proposed Budget Presentation

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 Technology

Replacement Fund

 Technology

Services Fund

 Total resources=

$16,907,714

Information

Services Fund, 82%

Technology Replacement Fund, 18%

17-18 RESOURCES

 Local Revenues

• Revenue from

services provided to Partners

 Total Resources=

$16,907,714

FY 17-18 Proposed Budget Presentation

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Reimbursement s, 1%

Local Revenues, 15% Data Processing Services, 62% Admin Charges, 4% Fund Balance, 18%

17-18 REQUIREMENTS

 County Indirect for

Data Center depreciation

 Focus on Service

Delivery Optimization

 Total Requirements=

$16,907,714

FY 17-18 Proposed Budget Presentation

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Personnel Expenses, 53% Materials & Services, 30% Capital Outlay, 3%

Reserves /

• Conting. 14%

Changes

 Service Delivery Strategy  Restructuring of

Technology Services

 Technology Replacement

Fund modifications

 Impacts of Datacenter

depreciation costs

FY 17-18 Proposed Budget Presentation

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Service challenges

 Fiscal constraints vs need

for technology

 High demand for service  Growing cybersecurity

threats & compliance

Regional Technology Partnership

• Cities of Eugene & Springfield, LCOG and EWEB
• Cost sharing for common infrastructure and

services

• Disaster Recovery, Project collaboration &

information sharing

Expanding role with other external

customers

• GIS and Software support for local municipalities

and neighboring Counties

FY 17-18 Proposed Budget Presentation

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Over 70% virtua ualized lized server r infrastruc astructur ture Service ice Deliv ivery ry Improveme vements ts Streng ength thene ened d Part rtner nerships hips Indep epen ende dent nt IT Business ess Alignment nment Revie iew Annual al savings gs of

• ver $230,000

00 Cost Saving ng Regio ional nal Video

• Stor
• rage

age Sol

• lutio

tion Security rity & Complian liance ce Improvemen vements ts Remote te & M Mobile le Access s Improvemen vements ts Business ess Contin inuity uity & D Disaste ter r Recovery very Planning ning

FY 17-18 Proposed Budget Presentation

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Presenter: Tim Elsea Public Works Director

64

FY 17-18 Proposed Budget Presentation

Resources

$36,360,067

Requirements

$36,360,067

• Fleet operations

$8,294,528

• Fleet reserve

$24,102,632

• Facilities

$3,962,907

 General Fund $3,243,932  Road Fund $718,975

46.49 FTE

• Fleet 21.0
• Facilities 25.49

FY 17-18 Proposed Budget Presentation

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17-18 RESOURCES

 Fees & Charges

• Fleet Vehicles &

Equipment

 Administrative

Charges

• Facilities indirect

revenue

 Total resources=

$11,837,170

FY 17-18 Proposed Budget Presentation

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Property & Rentals 338,000 Other State Revenues 11,000 Fees & Charges 7,596,168 Administrative Charges 3,613,816 Interest Earnings 278,186

FY 17-18 Proposed Budget Presentation

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Total Requirements= $36,360,067

17-18 REQUIREMENTS

4,448,086 5,309,407 1,899,942 600,000 24,102,632

• 5,000,000

10,000,000 15,000,000 20,000,000 25,000,000 30,000,000

Personnel Services Materials & Services Capital Expenses Fiscal Transactions Reserves & Contingencies

FY 17-18 Proposed Budget Presentation

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Changes

 Internal Services Review

• Fleet rates, replacement

& life cycle

• Countywide facilities

model

Facilities Service Challenges

 Aging Facility Assets  Limited resources limits

preventative maintenance

 Demand for service

Fleet Service Challenges

 Newer workforce

 Goal to reduce

uce permanent number of Fleet vehicles county-wide by 10 10% over two years

 Eliminated procurement of diesel

el pickup kup truc ucks except by exception approved by Fleet Manager.

 Tightened requirements for purchase of addit

itio ional nal vehic icle les

 Lifec

ecyc ycle le of the fleet et increased approximately 20%

 Replacem

ement ent ratio io for vehicles was reduced from 90% to 80% resulting in a decrease in replacement fund contributions

FY 17-18 Proposed Budget Presentation

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22 Vehicl hicles es/Eq /Equipment uipment Replac placed ed 398 vehic icles les 12 pending nding vehicle hicle upfittings ittings (SO) O) Flee eet t Services rvices comple mpleted ted 621 preve ventive ntive mainte ntenance nance services rvices Over er 663,300 ,300 squar uare e feet et offic ice/c e/clinic linic space ace cleane eaned d each ch busine siness ss night ht 6.1% % reduc uction tion in numbe ber r of vehicles hicles & equipment uipment Facilitie cilities Maint ntenan enance e proc

• cesse

essed d 3400 service rvice requests quests 212 heavy vy equipment uipment units ts 355,35 ,355 5 gal of rene newable able dies esel l and gaso soline line dispe spense nsed

FY 17-18 Proposed Budget Presentation

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Presenter:

Greg Rikhoff Director of Operations

71

FY 17-18 Proposed Budget Presentation

FY 17-18 Proposed Budget Presentation

72 Admin inist istrati tion

• n

Admin inist istrat ation ion Public Information, IGR, Equity & Access, Economic Development Budget & Financial cial Planning ing Justice ice Courts Law Librar ary

Board of County ty Commiss ission ioner ers

Internal l Audit itor

Operati tions

• ns

Capital ital Projec jects Financial cial Servi vices Operat ation ions s Admin inist istrat ation ion County Clerk

Parole e & Probati tion

• n

Parole le & Probat ation ion

Internal Service External Service

 Focused on budget plan to eliminate structural

deficits and reduce debt levels

 Trained staff on how best to monitor, track and

provide feedback on bills in the legislature

 Established the Equity & Access Advisory Board  Improved internal and external communications

FY 17-18 Proposed Budget Presentation

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FY 17-18 Proposed Budget Presentation

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Operations Division

 Resources

$11,946,636

 Requirements $11,941,150  17.63 FTE

All County Funds 50.00% General Fund 10.08% Capital Improvement Fund 38.66%

Intergovernmental Services Fund 1.26%

Changes

 Restoring Purchasing Supervisor position  Forest Work Camp lease to non-profit benefiting veterans

Challenges Finance

 New financial reporting standards from GASB and GAAP  Upgrade of payroll and accounting software applications

Facilities Planning & Construction

 Limited availability of funds  Demand for large scale improvements  Leveraging of outside funding

FY 17-18 Proposed Budget Presentation

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State of Oregon – Courthouse Project,

Purchasing

City of Eugene – Courthouse/City Hall,

Purchasing

Lane County Farmers Market – Downtown

Eugene

Housing and Community Services Agency

• f Lane County (HACSA) and Market District

LLC – 6th and Oak Development

University of Oregon – Reverse Vendor Fair

FY 17-18 Proposed Budget Presentation

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Certific tificate ate of Achievement vement for Excellence llence in Financ ncial ial Reporting

• rting

(CAFR) FR) – 14 years rs

Indepe pende dent nt Auditor’s unmodifi ified d opinio ion n for financia ncial l data Aa2 Bond Rating ing Refunding unding of 2009a Bon

• nd

Fully ly staffed fed in Finan ance ce Prelim iminar inary y plans s for 6th

th and Oak

develo elopmen pment Forest t Work Camp savings ngs of approxi ximate mately ly $220,000 annual ally ly Courtho house use needs ds assessment ment and site feasi sibility bility study

FY 17-18 Proposed Budget Presentation

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 Equity & Access Advisory Board

Framework for Lane County’s equity work

• Create a Human Rights Advisory body
• Institutionalize equity efforts
• Improve recruitment, selection, retention and

advancement

• Require annual equity & access training for employees
• Engage community partners as an equity and service

resource

 Lane County Values Resolution

FY 17-18 Proposed Budget Presentation

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Focus on managing internal expenses

• Self-funded health insurance
• PERS reserve and rate changes
• Risk Management and Workers’ Compensation

costs

• Internal cost drivers (fleet, technology services,

facilities)

Strong financial management

• One-time money for one-time expenses
• Paying off and refunding debt
• Policy changes (General Fund reserve and

personnel budgeting)

FY 17-18 Proposed Budget Presentation

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 Up Next: Budget

Committee Business

FY 17-18 Proposed Budget Presentation

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