Presenter: OAG | March 2015 Discussion overview Principles - PowerPoint PPT Presentation

AFS PACK TRAINING IMMOVABLE ASSET GUIDE Presenter: OAG | March 2015

Discussion overview • Principles • Changes made and impact 2

Principles • Basis – Section 239 (Act 200 of 1993) • Function and sphere • Mandate and GIAMA custodians 3

Principles (cont.) • DRDLR – custodian of land in country • DPW – custodian of facilities and underlying land • Provincial – custodian appointed by Premier 4

Principle (cont.) o Land and building reflected separately o Can be reflected by different departments o Reflect structure where land not owned o Custodians receive S42 transfer on final completion  budget holder must accumulate WIP over contract period  budget holder must include asset in AR when ready for use  update AR with additional costs i.e. retention  all contractual obligations fulfilled final costing of project  transfer cost through AR to custodian o Custodians update only on S42 receipt o Impact – budget holder audited on spend and accumulation of cost in AR. Accountability. Asset transferred to custodian at verifiable cost 5

Principle (cont.) • Distinction between ‘Asset Register’ and ‘Register’ o Asset Register – vested, title, Item 28(1) issued, endorsement awaited (schools), specific legislation, capital budget spend o Financial disclosure o Register – function existing, deemed custodian, S42, state land used without title o Additional information narrative format o Register – Deeds reflect as ‘state land’ – no custodial claim o No register – land not yet surveyed 6

Changes made - Impact • Changes: defined – ‘ready for use’, – ‘final completion’, – deemed custodian - more detail • Impact – more clarity 7

Thank you