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Presentation Techniques – 1

Madhu sudhan Rao.M

• Dept. of Communication & Soft Skills

Should you require this or any other handout in a different format, please let us know

Aims

– To increase your understanding of what makes a good presentation – To look at some common pitfalls and how to avoid – To look at some common pitfalls and how to avoid them – To develop practical strategies for planning and delivering effective presentations

Four key elements of a good presentation: AM PM

Audience

– where are they coming from? – what do they need to know?

Message Message

– what are the most important things to get across?

Presenter

– how to present with impact?

Medium

– what’s the most effective medium to use? – how to control it?

Thinking about your audience

• How would you present your course if you

were talking to:

– A group of 6th form students

Audience

– A group of 6th form students – Your tutors – A community group of elderly people

Audience

Describe someone you respect or your favorite celebrity and explain why you like them.

Thinking about your message

Message Message

Message - what?

Selecting material

• How much time do you have? (Practice to

make sure it fits!)

• What key messages do you want to get across?
• What key messages do you want to get across?
• Brainstorming – can be used by groups or

individuals

• When working in groups – must be supportive
• f every contribution
• Visualise ideas – create a mind map

Use mind mapping techniques to generate ideas for content

Organisational Team work numerical

Skills

Interest Skills Experience

Why me?

Summer vacation job in

Use Mind Genius to generate ideas

IT literate Communication Confidence

Skills

Member of British Trust for Conservation Volunteers Member of RSPB Sixth form field work

Experience

Experience

Summer vacation job in environmental conservation

Message - How are you going to structure it?

Middle Beginning End

• utline the

content and your angle and grab their attention decide the best message

• rder for

logical flow

• f ideas

summarise the main points and restate your angle

…or

Tell ’em Tell ’em what you are going to tell ’em Tell ’em Tell ’em what you’ve just told ’em

Thinking about your message

Presenter Presenter

You the presenter

How confident are you in:

– Using your voice (clarity and volume)? – Using body language (gestures, facial expression)? – Using body language (gestures, facial expression)? – Timing (speed, detail, length)? – Dealing with nerves? – Responding to audience (eye contact, changing pace given cues)?

Feeling tense?

What do you do when you are nervous? What strategies can you adopt to overcome them?

Effective Communication

• Know about what you want to say.
• Look at people when you speak to them.
• Speak clearly and keeping what you say simple

and uncomplicated.

• Ensure that your words, body language and voice

match what you are saying.

• Give clarity to what you are communicating by

attending to signs of other people’s confusion, resentment or lack of interest.

• Summarise and check that people understand

you.

Thinking about your message

Medium Medium

Using different mediums

• Flip Chart and Poster presentations

– Clear and concise – Visual impact – Well organised

• OHTs
• OHTs

– File in ring-binder – use clear plastic wallets to store and organise – Test the equipment – check focus and visibility

• Prompt cards

– Hole punch and tag – Subdivide into sections with one or two prompt words – Use highlighters to attract the eye, but not too much detail

Font and Transition

If you use a small font, your audience won’t be able to read what you have written

CAPITALISE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ. Avoid complicated / distracting transitions

COMPLICATED FONTS ARE COMPLICATED FONTS ARE COMPLICATED FONTS ARE COMPLICATED FONTS ARE DIFFICULT TO READ DIFFICULT TO READ DIFFICULT TO READ DIFFICULT TO READ

Colour

Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. Using colour for decoration is distracting and annoying. Using a different colour for each point is unnecessary Using a different colour for secondary points is also unnecessary Trying to be creative can also be bad

Background – Bad

Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

Learning from feedback

Complete the presentation skills self audit:

• How do you rate your own presentation skills?
• What have you just learnt about your strengths and weaknesses?
• What have you just learnt about your strengths and weaknesses?
• What strategies and techniques will you adopt to improve your

performance?

Remember

• 1. The higher you climb the further you fall – technology can

and often does let you down.

• 2. Don’t make any assumptions about technology. It is your

responsibility to check what is in a room and what you can responsibility to check what is in a room and what you can use confidently.

• 3. Make sure the equipment you are using to deliver your

presentation can support the media you wish to use.

• 4. Check all sound card volume controls before starting.

Session Objectives Recap

• To increase your understanding of what makes

a good presentation.

• To look at some common pitfalls and how to
• To look at some common pitfalls and how to

avoid them.

• To develop practical strategies for planning

and delivering effective presentations.

Presentation techniques - 1

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