Presentation Community Meeting Tues., September 19, 2017 The - - PowerPoint PPT Presentation
Draft Budget FY2018 Presentation Community Meeting Tues., September 19, 2017 The Brandermill Church A Brandermill Snapshot 2,444 acres that BCA maintains 984 acres of open space 87 neighborhoods 15 miles of trails 8 miles of BCA owned
Community Meeting Tues., September 19, 2017 The Brandermill Church
2,444 acres that BCA maintains 984 acres of open space 87 neighborhoods 15 miles of trails 8 miles of BCA owned shoreline 3 pools 8 playgrounds 4 pavilions 1 community garden 1 clubhouse 1 marina 1 storage area
Ruppert mowing area = 4.47 acres BCA mowing area = 1.97 acres
A Recent History of Assessments in Brandermill
In 2016, with a 4.5% increase in assessments, the year ended with a deficit of $112,329. The impact on Brandermill residents:
Projected increase percentage ratio to dollars
2017 5% 10% 12% 15% 20% 25%
Quarterly rounded to nearest $
$121 $127 $133 $136 $139 $145 $151
Per quarter
$6 $12 $15 $18 $24 $30
Per year
$24 $48 $60 $72 $96 $120 A 46% increase in the Reserve Fund contribution in 2018 is suggested over the 2017 contribution.
Area HOA 2017 Assessments
Community # of Pools Assessment UPA Notes
Brandermill 3 $484 No $300 resident pool membership Harper’s Mill 1 $800 Yes Includes pool Rountrey 1 $800 Yes Includes pool, clubhouse and trash Charter Colony 2 $840 Yes Plus $348 Capital Contribution Fee on new construction Hampton Park 2 $880 Yes Includes pool and clubhouse, plus possible one- time cap fee Magnolia Green 1 $940 Yes Includes pool and clubhouse. Portion of properties has a $240 bi-annual CDA fee for road improvement Hallsley 1 $1000 Yes Includes pool, clubhouse, and trash removal Woodlake 2 $1008 Yes Plus $600 Capital Contribution Fee on home sales Foxcroft 1 $1044 Yes Includes pool, clubhouse, and trash removal Foxfire 1 $1360 Yes Includes pool, clubhouse, and trash removal
Woodlake, HOA, Chesterfield, VA Self-managed 2,764 residential properties 1,353 acres of WCA maintained property 14 miles of trials 3 outdoor/1 indoor pool 19 tennis courts Contract landscaping Staff: 9 office staff, 9 maintenance staff
Lake Monticello HOA, Palmyra, VA Self-managed gated lake community 4,250 single family homes (4,600 total lots) Golf course community: owned, maintained and staffed separately Restaurant No trails Mowing only-no landscaping Staff: 142 employees 20-restaurant 122-HOA staff members (more than 20 are maintenance staff) Annual assessment: $985
Brandermill, HOA, Chesterfield, VA Self-managed 3,700 +/- residential properties 2,444 acres of BCA maintained property 15 miles of trails 3 pools Contract landscaping, some mowing 8 miles +/- of BCA owned shoreline Golf course community: owned, maintained and staffed separately Tennis facility owned, maintained and staffed separately Staff: 9 full-time/2 part-time office staff, 7 full-time/2 part-time maintenance staff
Maintenance Staff
Janitorial (part-time position)
Zone 1 Harbour Pointe clubhouse – kitchen, bathrooms, general street inspection for trash Receptacles – 7 doggie stations/trash cans Playground check Zone 2: Sunday Park – bathrooms, 2 pavilions Street inspection for trash 16 doggie stations and trash cans Playground check Zone 3: Street inspection for trash 18 doggie stations and trash cans Playground check Zone 4: Waterside Park pavilion Street inspection for trash 20 doggie stations and trash cans Playground check
Doggie stations are cleaned weekly
Trash cans in the major parks are checked daily
Bathrooms are checked daily
Maintenance Staff
Bucket truck staff needs: 4-5 staff members Chipping/brush collection: 2-3 seasonal
staff members
Beginning October 2, we will be splitting
the team into zones. We would like to have 2 men teams with 4 teams. To successfully staff this we need 8 full-time staff members.
Supervisor: Charlie Cashion Carpentry/Special Project: Charlie Metzger Janitorial: Larry Green Part-time: 1 helper Full-time: 4 drivers/1 helper
Safety issues identified by staff and residents on Brandermill property.
Overgrowth of vegetation
High traffic areas of amenities overgrown
Entry bridge to pool Parking lot Pool deck Pump room Bathroom Parking lot Pump room
Trails
Root damage to trails
Harbour Pointe
Deep ruts in gravel parking lot
Power box in pump room
Door to pump room Clubhouse showers Cracked and uneven patio Clubhouse bathroom Pump room
Drainage issues identified by staff and residents.
Leaves blown in creek
Creates blockage hindering proper drainage of rainwater.
Debris blocking movement of water
Streams and creek needing constant monitoring.
Preventative maintenance
Water will flow freely from drains kept free of debris. A schedule of maintenance will be developed and implemented moving forward.
Ruppert area = 4.47 acres BCA area = 1.97 acres
Open space maintenance in Brandermill includes 87 neighborhoods where mowing is not a consistent space but involves the loading and unloading of mowing equipment to access all of the areas in Brandermill. Maps such as on the previous screen were generated by Ruppert Landscaping under the advisement of BCA staff. These color-coded maps will be a valuable tool in evaluating our mowing operations to determine a most efficient use of resources.
▪ Erosion control ▪ Limbing and trimming of overgrowth in high traffic areas ▪ Aeration and seeding of parkways ▪ Addition of landscaping to major parkways ▪ Achieving consistency of monument sign gardens ▪ Bamboo remediation ▪ Stone wall repairs
▪ Conversion of BCA files from paper to electronics including
4,000+ individual lot files and a minimum of 7 years of BCA office administration files. In addition to Reserve Fund items for 2018, staff is adding the following potential special projects
▪ Remodel of bathrooms at all three pools ▪ Upgrade of Waterside Park ▪ Harbour Pointe driveway repairs ▪ Erosion control measures including location, responsibility
and cost