PRE-SUBMISSION CONFERENCE RFQ NO. S83-Q29410 CDARS (C ERTIFICATE OF - - PowerPoint PPT Presentation

PRE-SUBMISSION CONFERENCE

RFQ NO. S83-Q29410 CDARS (CERTIFICATE OF DEPOSIT ACCOUNT

REGISTRY SERVICE) PROGRAM RELATIONSHIP

BANK SERVICES Tuesday, May 5, 2020 10:00 AM

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• Introductions
• Project Summary
• City of Houston – Office of Business Opportunity
• RFQ Important Dates and Details
• Evaluation and Selection Process
• General Information
• Scope of Work – City of Houston Controller’s

Department

• Questions and Answers
• Adjourn

Pre-Proposal Conference Agenda

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Project Summary

Contract will remain in effect until the contract is terminated by either party with 30-days written notice.

City intends to enter into contract with a company that has experience with the CDARS program with a detailed understanding of investing funds in Certificate

• f Deposit (CDs) through one for more relationship

banks that are approved members of the Promontory Certificate of Deposit Account Registry Service (CDARS) Network.

0% MWBE GOAL

Office of Business Opportunity

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Requirements

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City of Houston Office of Business Opportunity

HIRE HOUSTON FIRST PAY OR PLAY

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• Pre-Submission Questions Due: Monday, May 11, 2020 @ 4:00 PM (CT)

to Barbara.fisher@houstontx.gov

• Solicitation Due Date: Thursday, June 11, 2020 @ 2:00 PM (CT)
• City Secretary’s Office

City Hall Annex, Public Level 900 Bagby St., Houston, TX 77002

• Submit one (1) printed original (mark “Original”, signed in BLUE

ink) and six (6) printed copies of the Technical Proposal. Submit six (6) electronic copies of the Technical Proposal, NON- PASSWORD protected flash drives.

• Submit six (6) printed copies of Financial documents in a

separate single sealed envelope bearing the assigned solicitation number and clearly identifying to content as “Financials” to the location provided above.

• Sealed

envelope(s)

• r

box(s) should bear the assigned Solicitation Number (S83-Q29410) and the RFQ title.

RFQ Important Dates & Details

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Evaluation & Selection Process

Responsiveness of Submission Technical Competence & Requirements

Designated evaluation committee will review and evaluate each proposal based

• n quality and responsiveness.

Submitting a late proposal or not signing and notarizing the Offer & Submittal form are two ways your proposal can be deemed as non-responsive.

Evaluation Criteria

All questions must be submitted to Barbara H. Fisher, barbara.fisher@houstontx.gov

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General Information

Read the entire RFQ (Request for Qualification) Complete & Submit all required forms

(Part VII, Page 13)

included in the RFQ package “No Contact” Period

(Part V - Page 11)

• Exhibit I-A Offer & Submittal

(Page 16), Exhibit I-B References (page 17) Exhibit I-C List of Subcontractors (page 18)

• Exhibit II Declaration of Hire

Houston First Designation (page 19)

• Exhibit III Ownership

Information Form (Page 20). Which now includes Ownership Disclosure Ordinance, Fair Campaign Ordinance and State of Residency Requirements.

• Exhibit IV Anti-Collusion

Statement (page 27)

• Exhibit V Conflict of Interest

Questionnaire (Page 28) Neither Proposer nor any person acting on Proposer(s) behalf shall attempt to influence the outcome of the award by the

• ffer, presentation or promise of

gratuities, favors, or anything of value to any appointed or elected official or employee of the City of Houston, their families or staff members. Make note of the Submittal Requirements outlined on page 10.

• Cover Letter – Signed by

an authorized representative of the company.

• Qualifications of

Respondent.

• Qualifications of Key

Personnel.

• Financial Stability.
• Exceptions to Standard

Contract.

• Legal Actions.
• Conflict of Interest.

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Evaluation & Selection Process

Evaluation Committee Scores Proposals Vendor Presentations (at Committee’s Discretion) Negotiations Notification of Intent to Award City Council Approval Notification to Award

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Disqualifications

Submitted Late Proposal Violation of the “No Contact” Period

Non-Responsive (failure to meet the minimum qualifications and to comply with all RFQ requirements.

Vendor proposal may be subject to disqualification if in violation for the possible reasons:

LATE PROPOSALS and DELIVERY Elect to either mail

• r

personally deliver your

• proposals. Postal Service may

not be the best option, mail will go through our mailroom, which may take time to process. Not a guarantee that the proposal will be delivered by the due date and time.

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Scope of Service

Controllers Department

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Scope of Service

• Comprehensive

description

• f

its CDARS program and agreement.

• Funds shall be wired on the day funds are actually invested.
• Network Status [ ONE BANK!]
• Placement of City funds by the relationship bank shall comply

with the Texas Public Funds Investment Act.

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Scope of Service

• The relationship bank shall secure the City from all claims

asserted against the City arising out of the agreement, to the extent that such claims are caused by the relationship bank’s intentional, grossly negligent or willful misconduct or placement

• f funds that are not eligible for deposit insurance.
• A list of any past or current restrictions placed on orders into the

network and how these restrictions were, or will be, resolved.

• No proceeds of the transactions will be used to violate Anti-

Corruption Laws or applicable Sanctions.

Questions

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Questions & Answers