Pre-Proposal Conference Houston Independent School District - - PowerPoint PPT Presentation
Pre-Proposal Conference Houston Independent School District PURCHASING SERVICES Date: 1/29/2020 Presenter: Maira Y. Artola Category Specialist Introduction: RFP # 20-01-01 Electronic Disposal and Recycling Services Houston ISD is seeking
Houston Independent School District PURCHASING SERVICES
Date: 1/29/2020 Presenter: Maira Y. Artola Category Specialist
RFP # 20-01-01 Electronic Disposal and Recycling Services Houston ISD is seeking proposals from qualified individuals or firms for disposal and recycling services for electronic waste (E-Waste) With a submission deadline of: Wednesday, February 19, 2020 at 10:00 a.m. CST
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I. Project Timelines II. Business Assistance Office – M/WBE Participation Goal III. Risk Management Office – Insurance Compliance IV. Solicitation of Bids V. Code of Silence and Conflict of Interest VI. Proposal Submission Overview
IX. Scope of Work X. Price and Pricing Schedule XI. Addendum
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assist minority and women-owned businesses ("M/WBE") to participate in various District business projects. The District's M/WBE participation goal level for Professional Services is 25%. Proposers are required to submit an M/WBE plan that demonstrates a good faith effort for achieving the District's goals. The Proposers' plan should identify the existing and proposed participation commitments for achieving these good faith efforts. Examples of good faith efforts include, but not limited to:
***This is REQUIRED. Non-compliance will disqualify vendors from this contract.***
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Type of Coverage Minimum Limits
Statutory and Employer’s Liability $100,000 per accident
Bodily Injury & Property Damage $1,000,000 Combined Single Limit For all owned, non-owned vehicles and hired vehicles. 3. Commercial General Liability $1,000,000 Combined Single Limit
***This is REQUIRED. Non-compliance will disqualify vendors from this contract.*** All questions regarding district insurance requirements should be directed to: HISD Risk Management Office Candice Wilson 713-556-9225
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Date Houston Independent School District Attn: HISD Sourcing Specialist 4400 West 18th Street Houston, TX 77092 RE: RFP Name and Project Number Supplier’s Name The undersigned certifies Supplier will be able to provide an Acord certificate of insurance confirming the coverages indicated below within three days from a letter of intent to award from HISD Procurement Services. All coverages would be placed with carriers rated A VII or better and licensed to do business in the State of Texas. I have marked the applicable box for each section. X COVERAGES LIMITS WORKERS’ COMPENSATION SECTION Workers’ Compensation Employers’ Liability Waiver of Subrogation and Alternate Employer provisions in favor of HISD Statutory $100,000 per Accident Supplier has employees, but none in the State of Texas Workers’ Compensation Employers’ Liability Waiver of Subrogation in favor of HISD Statutory $100,000 per Accident Supplier has no Employees Workers’ Compensation does not apply Not Applicable AUTOMOBILE LIABILITY SECTION Automobile Liability covering All Owned, Hired & Non-Owned Autos, including Additional Insured and Waiver of Subrogation in favor of HISD. $1,000,000 CSL Supplier owns no vehicles in the company name -- Automobile Liability covering Hired & Non-Owned Autos, including Additional Insured and Waiver of Subrogation in favor of HISD. $1,000,000 CSL COMMERCIAL GENERAL LIABILITY SECTION Commercial General Liability, including Additional Insured and Waiver of Subrogation in favor of HISD $1,000,000 per Occurrence Sincerely, Insurance Agent
Sample – Insurance Letter Acord Form
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DOING BUSINESS WITH HISD Inquires/Statements - AccountsPayable@houstonisd.org P.O. Related Invoices - HISD_VendorInvoices@houstonisd.org
PAYMENT INFORMATION:
WHAT WILL CAUSE A DELAY IN PAYMENT?
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INFORMATION REQUIRED ON INVOICES:
MasterData@houstonisd.org
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posted timeline.
sole discretion of the district.
*NOTE: HISD DOES NOT GUARANTEE A MINIMUM OR MAXIMUM AMOUNT OF WORK UPON AWARD FOR AN APPLICABLE SOLICITATION.
has adopted a “Code of Silence” policy (ref. Board Policy CAA (Local)) and a “Conflict of Interest Disclosures” policy (ref. Board Policy BBFA (Local)) to enforce its commitment to ethical contracting standards and improve accountability and public confidence. It is important to avoid both the appearance of conflicts and actual conflicts of interest.
bid, or other competitive solicitation between:
Foundation and the HISD Public Facility Corporation), including a potential vendor or vendor's representative, and
managers, or other District representatives who have influence in the evaluation or selection process.
issued and ends upon the execution of the contract. During the “Code of Silence”, campaign contributions, gifts, donations, loans, and any other items of value are prohibited between these parties, including candidates who have filed for election to the Board.
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and Board Policy BBFA (Local) pertaining to “Conflicts of Interest Disclosures” are attached by URL link above and incorporated by reference. Please review the policies carefully and ensure that the policies are followed in all respects. Proposer(s) agree and understand that non-compliance with the “Code of Silence” policy may result in disqualification. Furthermore, the failure of a Board member to disclose a conflict of interest may result in the debarment of a vendor for 24 months.
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– Save all forms in pdf format – Bid tab in Excel format only
binder clips.
and completely.
information will loose points or be disqualified.
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equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by Texas Education Code (TEC), other applicable Texas state statutes, and all local Board of Education (Board) policies.
Government Code for Purchasing Contracts.
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To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified in Tab 2. FORM A: Supplier Information (CHE (Local) Questionnaire) FORM B: MWBE Instructions and Participation Report FORM C: Acord Form and Certification by Insurance Broker or Agent FORM D: Reference Survey Instructions FORM E: Reference Survey FORM F: Price Schedule (should be placed in tab 7 and excel file must be in electronic file) FORM G: General Certifications FORM H: EDGAR Certifications FORM I: Conflict of Interest Instructions and Questionnaire (CIQ Form) FORM J: Instructions for Completion of Disclosure of Interested Persons Certification (HB 1295) FORM K: IRS Form W-9 (Updated October 2018) FORM L: Exceptions FORM M: Criminal History Background Check Certification FORM N: Acknowledgement Form
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complete and return as part of solicitation response.
be notified by Category Specialist when Surveys are required.
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Provision
Certificates Requirement
TGC Section 2155.005
Points (HACCP)
Background Checks
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23 Box 1: Vendor or Business Name Box 2: Check if filing an updated version. Box 3: Name of HISD employee whom you have a personal or business
“N/A” Box 4: Check boxes accordingly. Box 5: Describe relationship with named person. Box 6: Check box if applicable. Box 7: Signature and date of vendor.
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with Texas Ethics Commission.
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Exception Form (1 page)
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(1 page)
Acknowledgement Form
you received/downloaded
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At a minimum, the scope of services required by the successful firm shall consist of the following from qualified individuals or firms for disposal and recycling services for electronic waste (EWaste). The awarded supplier(s) shall provide the following goods and/or services: The Houston Independent School District’s Furniture Services provides a primary service to all HISD sites, campuses/departments and approved sites, through the collection of damaged and end of life “electronic waste” including, but not limited to appliances and networking equipment. This type of waste will need to be disposed of on an as needed basis generating additional revenue for the District. This contract is intended to be a revenue generating contract for the District. The business relationship between the supplier and HISD is based on the scope of work, sake of electronic waste, appliances, networking equipment, etc., and Form F-Pricing Schedule. Detailed information on the scope and specification listed in the RFP located on HISD website: https://www.houstonisd.org/Page/68148
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– Pre-Proposal Conference Presentation – Pre-Proposal Conference Sign-In Sheet – Questions & Answers from Pre-Proposal Conference – Questions & Answers emailed to project manager
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Date: 1/29/2020 Presenter: Maira Y. Artola Category Specialist