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Pr Pre-Pr e-Propo posal T sal Telec eleconfer erenc ence e S72-T28979 Baggage Handling Systems ms Op Oper era?on ons & M & Mainten enance S ce Ser ervi vices ces Presented by for Houston Airport System m

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SLIDE 1

Presented by Calvin D. Wells, Deputy Director Strategic Purchasing Division

Pr Pre-Pr e-Propo posal T sal Telec eleconfer erenc ence e S72-T28979 – – Baggage Handling Systems ms Op Oper era?on

  • ns & M

& Mainten enance S ce Ser ervi vices ces for Houston Airport System m Date: April 15, 2020 Time me: 10:00 AM, CST

* * Please mu mute your phone, please do not ma make announceme ment upon me mee?ng connec?on, thank you.

YveQe Smi mith, CTCM, Sr. Procureme ment Specialist YveQe.smi mith@houstontx.gov

1

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SLIDE 2

AGENDA

  • I. Opening Rema

marks YveQe Smi mith

  • II. Offic

ffice of Business Opportunity HAS HAS/OBO /OBO III.

  • III. In

Instru ruc? c?on

  • ns t

s to Pr

  • Prop
  • poser
  • sers YveQe Smi

mith

  • IV. Evalua?on Matrix YveQe Smi

mith

  • V. Proje

ject Scope Overview YveQe Smi mith

  • VI. Solicita?on Introduc?on HAS/Subje

ject Experts

  • VII. Closing Rema

marks YveQe Smi mith

2

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SLIDE 3

I. I. Sign- Sign-in in She Sheet A_er the teleconference, the Contractor shall comp mplete the Excel sheet aQac aQached hed in in the the Ebid Ebid system m ma marked as Pr Pre-Pr e-Propo posal sal Signed-In Signed-In Shee Sheet, , and and ema mail to YveQe.smi mith@houstontx.gov , to provide the following informa ma?on: q Comp mpany Name me & Contact Person (state if you are iden?fi fied as a prime me or subcontractor) q Valid Ema mail Address q Phone Numb mber q A consolidated sign-in sheet will be created from m the informa ma?on provide and will be posted to the City of Houston E-Bid System m that will be a will be available f ailable for all in r all inter eres ested C ed Contr trac actors t s to vie view. .

I.

  • I. OPENING REMARK

OPENING REMARKS

3

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SLIDE 4

II. II. No Contact/Qu Quiet Period q Fr From m upon issuance of the solicita?on adver?seme ment through the pr pre-awar ard d phase phase and and up up to the the da date the the City ity Se Secretar ary y public publicly ly po posts ts no no?c ?ce of f an any y City ity Counc uncil il ag agenda nda de decisio isions ns regar arding ding the the proje ject, all correspondence is to be routed through the Proje ject Manager, YveQe Smi mith. q Con Contract ctor

  • rs, please do not aQemp

mpt t to c contact a any C City o

  • f H

Houston emp mployees in regards to S72-T28979 Baggage Handling System m Opera?ons & Maintenance Services, other than YveQe Smi mith.

I.

  • I. OPENING REMARK

OPENING REMARKS-C

  • CONT

ONT’D D

4

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SLIDE 5

III. III. Qu Ques?ons & Answers q For ques?ons to be a part of this offic fficial RFP FP process, they mu must be in wri?ng and directed to the Proje ject Manager on or before the due date of Fr Friday, April 17, 2020 @ 2:00 PM, CST. q Responses to offic fficial ques?ons will be posted under the solicita?on file file in in the e Ebid Ebid System m as a LeQer(s) LeQer(s) of f Clarific Clarifica?o a?on n (L (LOC OC), ), prio prior r to the the pr propo posal sal due due da date. .

I.

  • I. OPENING REMARK

OPENING REMARKS-C

  • CONT

ONT’D D

5

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SLIDE 6

 MWB WBE Go Goal- 7%  Hire re Hou

  • uston
  • n Firs

rst (HHF) F)  Pa Pay or Play (POP) P) * HAS AS OBO conta tact: Jason

  • n.McLemor
  • re@

e@hou

  • uston
  • ntx.gov

* HAS AS POP conta tact: Ta Tatyana.Dent@houstontx.gov Ci City of Houst ston Office of Busi usines ess Opportunity Web ebsit ite: htt ttps://Hou

  • uston
  • n.mwdbe.com
  • II. OF

OFFICE OF OF BUSINESS OP OPPO PORTUNITY TY

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SLIDE 7

NEW INSTRUCTIONS-NUMBER OF COPIES* WILL BE ADDED VIA LOC*

  • Proposer shall submit o
  • ne (

(1) printed hard copy of the Proposal Submi mission Packet marked as “Original” with a printed, signed and notarized Offfer and Submi miQal form, m, Exhibit I-A in blue ink. Proposers shall submit along with the Proposal Submission Packet, a copy of the Proposal Submission Packet on six six (6) (6) non-password protected electronic thumb mb drives sealed in a separate single envelope bearing the assigned solicita?on number (located on the first page).

  • Proposer shall complete EX

EXHIBIT HIBIT A A-1 and A

  • 1 and A-2,
  • 2, “Fee Schedule Proposal” and submit on six

six (6) no (6) non- n- password protected electronic thumb mb drives sealed in a separate single envelope bearing the assigned solicita?on number (located on the first page), and mark as “Pricing”

  • Proposer shall submit financial requirements as stated in the RFP and submit on six

six (6) no (6) non- n-pass password d protected electronic thumb mb drives sealed in a separate single envelope bearing the assigned solicita?on number (located on the first page), and mark as “Financials” Se Send nd the the c comp

  • mple

lete e RFP RFP do docum uments ts to the the follo llowing wing addr address: ss: Cit City S y Secr ecretar ary’s Office s Office RFP S RFP S72-T28979- Bag 72-T28979- Baggag age Han e Handlin ling S g System Op em Oper era? a?on

  • ns & Main

s & Mainten enan ance S ce Ser ervices vices Cit City Hall An y Hall Annex, x, Pu Public Le lic Level, el, 900 900 Ba Bagb gby S Stree eet, Hou Houston

  • n, T

Texas 77002 as 77002

III.

  • III. INS

INSTRUC TRUCTIONS TIONS T TO PR O PROPOS OPOSER ERS

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SLIDE 8
  • # ITEM Yes No N/A
  • 1 Submit one (1) printed original.
  • 2 Submit six (6) NON-PASSWORD PROTECTED thumb drives
  • 3 Statement of Interest
  • 4 CerPficate of Authority
  • 5 Table of Contents
  • 6 Proposal Packet Requirements Checklist Exhibit I
  • 7 Signed in BLUE ink and notarized Offer and Submi[al Exhibit I-A
  • 8 Personnel/Staffing Requirements, Response Statements, Contractors/Subs
  • Exhibit I-C, OrganizaPonal Charts/Staffing Plan, Key Personnel Resumes
  • 9 ReputaPon/QualificaPons/Experience- Response Statements, References,
  • Exhibit I-B

III.

  • III. INS

INSTRUC TRUCTIONS TIONS CHE CHECKLIS CKLIST T

8

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SLIDE 9
  • 10 Management/Strategy Plan Statement Responses
  • 11 Efficiency/Sustainability/Energy Savings Statement Response
  • 12 Exhibit II M/WBE Forms
  • 13 Financial Stability Documents (Copy on six (6) non-protected password thumb drives)
  • 14 ExcepPons to Standard Contract (If applicable)
  • 15 Legal AcPons (If applicable)
  • 16 Other InformaPon (If applicable)
  • 17 CerPficaPons and Licenses (if applicable)
  • 18 Exhibit A-1 and A-2 – Fee Schedule Proposal (six (6) non-protected password electronic thumb drives)
  • 19 Exhibit III – Campaign Finance Ordinance
  • 20 Exhibit IV – Affidavit of Ownership or Control
  • 21 Exhibit V – AnP-Collusion Statement
  • 22 Exhibit VI – Conflict of Interest QuesPonnaire

III.

  • III. INS

INSTRUC TRUCTIONS TIONS CHE CHECKLIS CKLIST C T CON’ ON’T T

9

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SLIDE 10

IV

  • IV. EV

EVAL ALUATION MA TION MATRIX TRIX

10

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SLIDE 11

Hou Houston

  • n Airp

Airport

  • rt System

em su subject ject maQer maQer exp xpert erts s will will provid vide e a a gen ener eral al

  • v
  • verview

ew of the scope and cov

  • vered areas of the airport under this

agr agreemen eement.

  • t. In

In plac place e of f the the sit site e tour ur, , a a de detailed ailed pr presen esenta?o a?on n has has been been pr provide vided d for r the the Contr trac actors s to revie view w at t a a la later r ?me ?me and and is is aQ aQac ache hed in the in the Ebid Ebid S System u em under t er the RFP e RFP, S S72-T28979. 72-T28979. Yo You may also fi find the document at the following site: hQ hQps:/ s://pur purchasing.ho hasing.hous ustontx tx.gov/ v/Bid_Displa id_Display.asp .aspx?id=T id=T28979 28979

V.

  • V. PROJECT SCOPE OVERVIEW

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SLIDE 12

Th The prima mary purpose of

  • f thi

his co contract ct shall be to provide th the Airc rcra raft Supp Support Sys ystems Opera ration and nd Maintenance Ser ervi vices es in suppo upport of

  • f th

the HAS AS Missi ssion and nd Vis isio ion Statem emen ents to to establ blish th the Cit City of

  • f Houston as

as a 5-Star global ser servi vice

  • gateway. Activi

vities es conduc ducted unde der thi his co contract ct shoul uld be in in support of

  • f thi

his go goal. FACIL ILIT ITIE IES I INCLUDED Geo George Bu Bush Intercontinental Airport/H t/Housto ton (IAH), to to inc nclud ude al all HAS AS maintaine ned bui buildi dings on the he airport. Re Refe fer to App ppend ndix “I” I” fo for desc description of

  • f ex

exist sting bagga gage handl ndling ng equi quipment at Ter ermina nals A and nd D and nd th the Feder ederal Inspe nspection Station Facility (FIS) S). WO WORK I INCLUDE DED Basic ic S Ser ervic ices Oper perations s & Mainten enance ( e (O & & M Servi vices) es)

  • Bes

est Managem emen ent P Practices es

  • Indus

dustry S Standa ndard

  • Rea

eactive Othe her Work S Servi vices

VI. SOLIC ICIT ITATIO ION I INTRODUCT CTIO ION

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SLIDE 13

13

Baggage Handling OperaPons & Maintenance

  • Five (5) Year Contract
  • Three (3) Levels of Service
  • Best Management PracPces
  • Industry Standard
  • ReacPve Services

13

RFP Rollout

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SLIDE 14

Baggage Matrix System

14

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SLIDE 15

15

FIS Inbound Baggage System 15

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SLIDE 16
  • 1. Review RFP

FP Submi mission Instruc?ons/Contents (Use checklist as a guide)

  • 2. Submi

mit signed and no signed and notariz arized ed original page of the Offfer & Submi miQal Form m

  • 3. Imp

mportant key solicita?on dates

  • 4. R
  • 4. Revie

view Pr w Pre-Pr e-Propo posal Sit sal Site T e Tour Pr ur Presen esenta?o a?on n

  • 5. No Contact/Qu

Quiet Period EVENT EVENT DA DATE Date of RFP FP Issued April 3, 2020 Pr Pre-Pr e-Propo posal Co sal Confer erenc ence April 15, 2020 @ 10:00 AM Qu Ques?ons from m Proposers Due to City April 17, 2012 @ 2:00 PM, CST Proposals Due from m Proposers Ma May 7, y 7, 2020 @ 2020 @ 2:00 PM, 2:00 PM, CS CST T Council Agenda Date (Es?ma mated) J July 2020 ly 2020 Con Contract ct S Start Da Date e (Es5ma mated) J July 2020 ly 2020

VII.

  • VII. CL

CLOS OSING REM ING REMARK ARKS

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SLIDE 17

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