Portland Clean Energy Community Benefits Fund (PCEF) Workforce and - - PowerPoint PPT Presentation

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Portland Clean Energy Community Benefits Fund (PCEF)

Workforce and Contractor Equity Design Session: Capital and Installation Projects 4/28/2020

Workforce and Contractor Equity Design Session – 04/28/2020 – 2

Chatbox: Main session - send clarifying questions; conversations will occur in break-out. Raise Hand: Break-outs tells us you’d like to speak; facilitator will call on you. Microphone: Mute/unmute to help control background noise. Video: On for presenters only in main session, encouraged for everyone in breakout session. Breakout Rooms: Will use for discussion portion. Recording: this meeting is being recorded. Tech help: Chat box to host Jaimes Valdez.

Virtual Participation Check

Workforce and Contractor Equity Design Session – 04/28/2020 – 3

Agenda

• Welcome and background information: 45 minutes
• Small group breakouts: 60 minutes
• Closing and next steps: 15 minutes

Workforce and Contractor Equity Design Session – 04/28/2020 – 4

PCEF: Legislative Intent

“... provide a consistent funding source and

• versight structure to ensure

that the City of Portland’s Climate Action Plan is implemented in a manner that supports social, economic, and environmental benefit for all Portlanders including the development of a diverse and well- trained workforce and contractor pool in the field of clean energy. “

• Portland City Code 7.07.020, A

Workforce and Contractor Equity Design Session – 04/28/2020 – 5

PCEF: Grant Process

NONPROFITS GRANT PROPOSALS PCEF COMMITTEE CITY COUNCIL SCORING PANELS

Workforce and Contractor Equity Design Session – 04/28/2020 – 6

Why We're Here Today

฀ US Manufactured Renewables ฀ Family Wage Jobs ฀ Rent Stability ฀ Workforce and Contractor Equity Agreements Grant Requirements

Workforce and Contractor Equity Design Session – 04/28/2020 – 7

Workforce and Contractor Equity Agreement Approach

Workforce and Contractor Equity Elements

$

Workforce Contractor Equity Agreement: Grant Contract & Reporting

Resources to facilitate successful application and implementation.

Workforce and Contractor Equity Design Session – 04/28/2020 – 8

Feedback Process

Workforce and Contractor Equity Elements

• Key Questions Today
• Post-Session Survey

Workforce and Contractor Equity Design Session – 04/28/2020 – 9

Workforce Contractor and Equity Elements

Capital Improvements

• r Installation

Workforce and Contractor Development Other Programs Mini-grants e.g., weatherization, solar installation, tree planting, regenerative agriculture e.g., business technical assistance, pre-apprenticeship programs. e.g., planning grants, education, innovation Grants less than $5,000

Skip Pattern Does the proposed project include x? If yes, complete this section, if no skip to z. Different Application and Process

Workforce and Contractor Equity Design Session – 04/28/2020 – 10

Workforce Contractor and Equity Elements

Capital Improvements

• r Installation

Workforce and Contractor Development

Other Programs

Common Elements

• Organizational Workforce Practices

Organizational Workforce Practices

• Contractors

Contractors

• Workers

Workers

• Program Participants

Program Participants

Workforce and Contractor Equity Design Session – 04/28/2020 – 11

Workforce Contractor and Equity Agreement

LCP Tracker B2G I-Track Outcomes Tracker Capital Improvements

• r Installation

Workforce and Contractor Development

Other Programs Access to System, Training and Support Access to System, Training and Support Allowable Administrative Cost Allowable Administrative Cost

Potential Reporting Platforms Potential Reporting Platforms

Workforce and Contractor Equity Design Session – 04/28/2020 – 12

Striking a Balance

Good Data Ease of Use

Workforce and Contractor Equity Design Session – 04/28/2020 – 13

Workforce Contractor and Equity Elements

Capital Improvements

• r Installation

Workforce and Contractor Development

Other Programs

Common Elements

• Organizational Workforce Practices

Organizational Workforce Practices

• Contractors

Contractors

• Workers

Workers

• Program Participants

Program Participants

Workforce and Contractor Equity Design Session – 04/28/2020 – 14

Fair C ir Cla lassif ific ication

• Applicant agrees to not engage in misclassification of employees as 1099

contractors. Fami mily W y Wage Jobs bs

• Grantee agrees to meet required payment standards for employees' time worked
• n the proposed project.

Jobs w with h Bene nefits

• If benefits are provided to employees of the organization, briefly describe.

Oppor

• rtuni

unitie ies f for A Adv dvan ance cement nt

• If opportunities for advancement are provided to employees, briefly describe.

Wor

• rkplace

lace C Cul ultur ure a and S d Satisfac action

• n
• Description of how the organization defines and cultivates a positive and inclusive

workplace culture.

Common Element: Organization's Workforce Practices

Workforce and Contractor Equity Design Session – 04/28/2020 – 15

Recruitm tmen ent a t and U Utiliz izati tion

• n
• Strategies to maximize utilization of historically underrepresented and disadvantaged

contractors inc ncluding p professional, sup supplier, a and c nd cons nstruc uction c n cont ntractors.

• Percent of contracting dollars expected to reach underrepresented and disadvantaged

firms.

• Agreement to report utilization; B2G required for contracts greater than $200,000.

Tim imely ely P Payment

• Agreement to pay contractors and subcontractors within 30 days of billing.

Fair C Classif ific icati tion

• n
• Agreement to include in subcontracts a requirement to not misclassify workers.

Prior C Contractor P Performance

• Agreement to assess potential subcontractors for positive history of prior compliance.

Qua uality y Co Cont ntractor Partne nershi hip

• Agreement to participate in brief partnership survey.

Common Element: If Utilizing Contractors

Workforce and Contractor Equity Design Session – 04/28/2020 – 16

For workers on the proposed project (employed by grantee or subcontractors): Rec ecruitm tment a and U Utili iliza zatio tion

• Strategies to maximize recruitment, advancement and utilization of historically

underrepresented and disadvantaged populations. Family W y Wage Jobs a bs and nd Bene nefits

• Agreement to pay minimum wage standards.
• Agreement to prioritize subcontractors that provide benefits.

Rep eportin ting

• Agreement to report utilization, wage and benefit information; in LCP Tracker for

subcontracts greater than $200,000. Work rker H r Heal alth an and Saf Safety

• OSHA compliance; Consideration of climate- related vulnerabilities (e.g., heat,

vector- borne disease, air quality).

Common Element: Workers

Workforce and Contractor Equity Design Session – 04/28/2020 – 17

If proposed project includes participants (e.g., education, training, or technical assistance). Recrui uitment nt S Strategi gies

• Plan to maximize recruitment of historically underrepresented and disadvantaged

populations. Partic ticipation tion G Goals ls

• Identification of participation goals for target populations.

Rep eportin ting

• Agreement to report on participation.

Common Element: If There are Program Participants

Workforce and Contractor Equity Design Session – 04/28/2020 – 18

EXAMPLE AGREEMENT ELEMENTS: $150,000 green infrastructure program, no subcontracts

Grantee Agrees to:

 Wages at least 180% of state minimum wage  Not engage in misclassification of employees  Recruitment strategy and utilization goals for staff  Recruitment strategy and goals for participants  Report labor – LCP Tracker or alternative system  Worker health and safety considerations

Workforce and Contractor Equity Design Session – 04/28/2020 – 19

EXAMPLE AGREEMENT ELEMENTS: $300,000 weatherization program, with subcontracts

Grantee Agrees to:

 Grantee does not engage in misclassification of employees  Recruitment strategy and utilization of diverse subcontractors  Timely payment of subcontractors  Subcontractor – fair classification, positive prior performance  Partnership survey  Recruitment strategy and utilization of diverse workforce  Wage standards met  Report in B2G and LCP Tracker  Worker health and safety considerations

Workforce and Contractor Equity Design Session – 04/28/2020 – 20

PCEF Legislation: 180% of minimum wage any worker on PCEF project. Consideration of Alternative Wage Requirement: Require payment of prevailing wage for workers on PCEF projects that are employed in trades for which a prevailing wage standard exists (when those rates are greater than 180% of minimum wage).

Prevailing Wage

Workforce and Contractor Equity Design Session – 04/28/2020 – 21

Today's Focus

Capital Improvements

• r Installation

Workforce and Contractor Development Other Programs Mini-grants e.g., weatherization, solar, tree planting, regenerative agriculture e.g., business technical assistance, pre-apprenticeship programs. e.g., planning grants, innovation, capacity building Grants less than $5,000

Breakout Questions Breakout Questions Reporting Platform & Thresholds Prevailing Wage Diversity Goals General Feedback

Workforce and Contractor Equity Design Session – 04/28/2020 – 22

Questions? Move to Breakouts

Workforce and Contractor Equity Design Session – 04/28/2020 – 23

Introductions

Workforce and Contractor Equity Design Session – 04/28/2020 – 24

Participation Guidelines

• Raise Hand

Please raise hand and facilitator will call on you. Mute/unmute.

• Listen to understand

Listen actively and commit to learning rather than debating.

• Step up and step back

Ensure everyone has an opportunity to participate, stepping up if you tend to be more reserved and stepping back if you tend to take a lot of airtime.

• Consider both/and thinking

Seek ways to bridge ideas and generate new solutions.

• Cultivate curiosity

Consider how new or different ideas provide an opportunity for learning or innovation.

• Be present

Commit to be fully present and remove distractions like phones, other tabs on the computer, or multitasking.

Workforce and Contractor Equity Design Session – 04/28/2020 – 25

Reporting Platforms

• B2G has been suggested for contractor utilization.
• LCP Tracker has been suggested for worker utilization.

How familiar are you with these reporting platforms and what feedback do you have regarding the use of these platforms?

Workforce and Contractor Equity Design Session – 04/28/2020 – 26

Reporting Thresholds

Suggested Threshold for Meeting the Reporting Requirement:

• Grants of $200,000 or more required to use B2G and LCP Tracker.
• Grants below $200,000 have access to these platforms if they want to use

them but can use an alternative system to meet their reporting requirement if they prefer.

• No fee to access B2G or LCP Tracker or for training on the

systems; administrative costs associated with reporting can be built into the grant. What feedback do you have regarding $200,000 as the threshold for required use of B2G and LCP Tracker for reporting? (below $200,000 grantees can use these systems or alternative for required reporting)

Workforce and Contractor Equity Design Session – 04/28/2020 – 27

Prevailing Wage

PCEF Legislative Wage Requirement: 180% of minimum wage any worker on PCEF project. Consideration of an Alternative Wage Requirement: Require payment of prevailing wage for workers on PCEF projects that are employed in trades for which a prevailing wage standard exists (when those rates are greater than 180%

• f minimum wage).

฀ Thoughts?

Workforce and Contractor Equity Design Session – 04/28/2020 – 28

Diversity Goals

• Diversity goals are established for new hires, contractors, and program

participants.

• Questions are asked about your recruitment strategy as well as your

utilization goals. ฀ What feedback do you have about this element of the application and Agreements?

Workforce and Contractor Equity Design Session – 04/28/2020 – 29

Diversity Goal Example

Project Hours Existing Staff % of Total Project Hours Existing Staff Project Hours New Hires % of Total Project Hours New Hires Total Project Hours Person of Color: Person of Color: (Non (Non -White White race/ethnicity) race/ethnicity) Female/Female Female/Female Identifying Identifying Male/Male Male/Male Identifying Identifying Non Non-binary binary /Transgender /Transgender White White Female/Female Female/Female Identifying Identifying Non Non-binary binary /Transgender /Transgender Other priority Other priority population(s) population(s) (e.g., formerly (e.g., formerly incarcerated, incarcerated, veterans, veterans, disabled, disabled, geographic geographic target, low target, low income) income) Note if the project Note if the project has a target has a target population(s) that population(s) that has not been has not been identified above: identified above:

Not all cells need to be filled

Workforce and Contractor Equity Design Session – 04/28/2020 – 30

Additional Feedback

฀ What additional feedback or questions would you like to share?

Workforce and Contractor Equity Design Session – 04/28/2020 – 31

Closure

• Welcome back!
• Briefly share key themes and next steps
• Email document and survey
• Multiple Registrations

Workforce and Contractor Equity Design Session – 04/28/2020 – 32

Breakout Session Key Themes

Workforce and Contractor Equity Design Session – 04/28/2020 – 33

Next Steps

PROGRAM DEVELOPMENT for FIRST REQUEST FOR PROPOSALS GRANT APPLICATION OPENS

WINTER - SPRING SUMMER 2020 FALL 2020

GRANTS AWARDED GRANT REVIEW and EVALUATION

Year 1: $6-$8 million Year 2+: $40-60 million annually

WINTER 2021+ Development of Round 2 Applications

• Comment
• Iterate
• Survey
• Iterate

Workforce and Contractor Equity Design Session – 04/28/2020 – 34 34

Thank you!

cleanenergyfund@portlandoregon.gov 503-823-7713 www.portlandoregon.gov/BPS/PCEF