NDIA IPMD Winter Event – January 2020 January 2020 AAP – Update (Policy & Initiatives) Mr. John McGregor Deputy Director for EVM Acquisition Analytics and Policy Mr. John McGahan EVM-CR Program Manager Tecolote Research, Inc. Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 1 1 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Introduction Integrated Program Management Data Analysis Report (IPMDAR) Capabilities Policy/Reporting Changes Charts Questions Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 2 2 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 3 3 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 https://www.acq.osd.mil/evm Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 4 4 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Structured uctured Progra gram m Managemen nagement t Proce cess ss Wit ithin hin A System tem Of System tems Define work Schedule work Record costs Analyze results Incorporate Assign Authorize Summarize Identify changes Control resources work costs by variances Decompose Define Summarize element changes Track changes work scope completion performance criteria data Implement corrective actions Maintain EAC EVM M Da Data ta De Deliverables iverables Are e Artifa tifacts cts Of Of Progra gram m Manag nagem ement ent Process cess Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 5 5 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 PROGRAM PROGRAM OFFICE INDUSTRY OFFICE REVIEW & ANALYZE SUBMIT PUBLISH Su Submi mit, t, Rev eview ew & Analyze lyze, Publish lish Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 6 6 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 IPMR Strengths / Purpose IPMDAR Same Strengths / Capability Generate performance analysis at • Performance analysis at reporting • reporting level (e.g. WBS, OBS) level (e.g. WBS, OBS) Gold Card Analytics (CPI, SPI, • Gold Card Analytics (CPI, SPI, • VAC, TCPI, EAC) VAC, TCPI, EAC) Can generate legacy formats • Limitations / Weakness And So Much More… Visibility into management controls • CA or WP visibility • (WBS & OBS vs. CA/WP) Hours and dollars • Visibility into execution plan • Element of Cost visibility • (partial future forecast reporting) Fully time-phased future plan • Limitations for cost/schedule • Positive traceability between cost • integration visibility and schedule Visibility into retroactive contract • Visibility into retroactive contract • changes changes with time-phased To Date Gr Grea eate ter r Focus s On On Forward ward Look okin ing g Analyt alytics ics Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 7 7 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Ancillary header values removed Derived values Current period data values Roll-up values in the WBS and OBS Variances CPI/SPI BAC AT CA Level, AT CA or From Calculated WP Level, EAC BCWS by WBS Calculated & ETCs by WBS at CA/WP PMB data explicitly encoded in file for cross-check Key Encoded In File Derived Removed Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 8 8 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Ancillary header values removed Derived values Current period data values Roll-up values in the WBS and OBS AT CA Level, AT CA or From Variances Calculated WP Level, BCWS by WBS Calculated & ETCs by WBS CPI/SPI at CA/WP BAC EAC PMB data explicitly encoded in file for cross-check Key Encoded In File Derived Removed Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 9 9 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Ancillary header values removed Derived values Beginning Of Period Values Baseline Changes derived by CA/WP Time-phased BCWS at CA or WP Current Period Level; derived by comparison to prior submission Key Encoded In File Derived Removed Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 10 10 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Derived values Current period values Roll-up by OBS At-Complete FTE values derived Hours and $, Time-Phased Future Forecast by Month thru end of contract/effort at the CA or WP level. Values rolled up to OBS. from hours and FTE values derived from hours and working hours defined in the contract calendar table calendar Key Encoded In File Derived Removed Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 11 11 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 IPMR 1-4 and 7: Replaced with CPD IPMR 6: Much the same (Schedule Dataset and Native Schedule) IPMR 5: Performance Narrative Report (Executive Summary plus Detailed Analysis) Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 12 12 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 13 13 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Executive Summary Detailed Analysis Report (Specific Variances at the Control Account level) Dollars and/or percentage Number of thresholds and/or directed Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 14 14 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Encodes cost/schedule data tables and relationships Cumulative-to-date Future Forecast Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 15 15 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Ability to convert IPMDAR Contract Performance Dataset (CPD) into an IPMR format; generate legacy reports ( e.g., CPR Format 1) Ability to convert IPMDAR data to flattened table for use with Excel Pivot Tables Flattened IPMDAR Contract Performance Data IPMDAR Contract Performance Data Pivot Table Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 16 16 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Programmatic CPI & SPI • Ability to convert IPMDAR data into trend charts • Ability to look at control account trends and identify critical drivers Schedule Variance by Control Account Manager Schedule Variance by Control Account Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 17 17 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Individual WIPT View Programmatic View • What is the plan to hire the • What are the current Staffing and number of people needed? hiring projections? • Is this a realistic hiring plan? • What is the delta between past • What is the impact on cost and projections and actual hiring? schedule introduced by this identified risk? Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 18 18 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 Time Phased BCWS (To-Complete) vs ETC by Control Account & EOC • What does the trend line for BCWS look like? • What is the delta between the BCWS and the ETC? • Is there an imminent cost variance? Time-Phased FTE Plan by Control Account • Forward looking: analysis of FTEs within a control account Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 19 19 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 January 2020 Open Com ommuni nica cation tion & Transpar ansparen ency cy Are Key To o Effect ective ve Program gram Ma Manag nagement ement Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 20 20 UNLIMITED: January 22, 2020 20-S-0645
NDIA IPMD Winter Event – January 2020 EVM Policy Interpretation General EVM Policy Questions EVM Applicability EVM Report Tailoring Acquisition Strategies EVMS Compliance Applicability OSD.DODEVM@mail.mil https://www.acq.osd.mil/evm Office of Acquisition Analytics and Policy APPROVED FOR PUBLIC RELEASE DISTRIBUTION 21 21 UNLIMITED: January 22, 2020 20-S-0645
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