(Policy & Initiatives) Mr. John McGregor Deputy Director for - - PowerPoint PPT Presentation

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(Policy & Initiatives) Mr. John McGregor Deputy Director for - - PowerPoint PPT Presentation

Nov 12, 2022 264 likes •485 views

NDIA IPMD Winter Event January 2020 January 2020 AAP Update (Policy & Initiatives) Mr. John McGregor Deputy Director for EVM Acquisition Analytics and Policy Mr. John McGahan EVM-CR Program Manager Tecolote Research, Inc.

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NDIA IPMD Winter Event – January 2020

APPROVED FOR PUBLIC RELEASE DISTRIBUTION UNLIMITED: January 22, 2020 20-S-0645

Office of Acquisition Analytics and Policy

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AAP – Update (Policy & Initiatives)

January 2020

  • Mr. John McGregor

Deputy Director for EVM Acquisition Analytics and Policy

  • Mr. John McGahan

EVM-CR Program Manager Tecolote Research, Inc.

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NDIA IPMD Winter Event – January 2020

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Office of Acquisition Analytics and Policy

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  • Introduction
  • Integrated Program Management Data Analysis Report

(IPMDAR) Capabilities

  • Policy/Reporting Changes
  • Charts
  • Questions
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NDIA IPMD Winter Event – January 2020

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NDIA IPMD Winter Event – January 2020

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https://www.acq.osd.mil/evm

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NDIA IPMD Winter Event – January 2020

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  • Define work
  • Assign

resources

  • Decompose

work scope

  • Record costs
  • Summarize

costs by element

  • Incorporate

changes

  • Control

changes

  • Track changes
  • Analyze results
  • Identify

variances

  • Summarize

performance data

  • Implement

corrective actions

  • Maintain EAC
  • Schedule work
  • Authorize

work

  • Define

completion criteria

EVM M Da Data ta De Deliverables iverables Are e Artifa tifacts cts Of Of Progra gram m Manag nagem ement ent Process cess Structured uctured Progra gram m Managemen nagement t Proce cess ss Wit ithin hin A System tem Of System tems

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NDIA IPMD Winter Event – January 2020

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Su Submi mit, t, Rev eview ew & Analyze lyze, Publish lish

INDUSTRY SUBMIT PROGRAM OFFICE REVIEW & ANALYZE PROGRAM OFFICE PUBLISH

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NDIA IPMD Winter Event – January 2020

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IPMR Strengths / Purpose

  • Performance analysis at reporting

level (e.g. WBS, OBS)

  • Gold Card Analytics (CPI, SPI,

VAC, TCPI, EAC) Limitations / Weakness

  • Visibility into management controls

(WBS & OBS vs. CA/WP)

  • Visibility into execution plan

(partial future forecast reporting)

  • Limitations for cost/schedule

integration visibility

  • Visibility into retroactive contract

changes IPMDAR Same Strengths / Capability

  • Generate performance analysis at

reporting level (e.g. WBS, OBS)

  • Gold Card Analytics (CPI, SPI,

VAC, TCPI, EAC)

  • Can generate legacy formats

And So Much More…

  • CA or WP visibility
  • Hours and dollars
  • Element of Cost visibility
  • Fully time-phased future plan
  • Positive traceability between cost

and schedule

  • Visibility into retroactive contract

changes with time-phased To Date

Gr Grea eate ter r Focus s On On Forward ward Look

  • kin

ing g Analyt alytics ics

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NDIA IPMD Winter Event – January 2020

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AT CA Level, Calculated by WBS From BCWS & ETCs at CA/WP

Encoded In File Derived Removed Key

AT CA or WP Level, Calculated by WBS

 Ancillary header values removed  Derived values

  • Current period data

values

  • Roll-up values in the

WBS and OBS

  • Variances
  • CPI/SPI
  • BAC
  • EAC

 PMB data explicitly encoded in file for cross-check

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NDIA IPMD Winter Event – January 2020

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Office of Acquisition Analytics and Policy

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AT CA Level, Calculated by WBS From BCWS & ETCs at CA/WP AT CA or WP Level, Calculated by WBS

Encoded In File Derived Removed Key

 Ancillary header values removed  Derived values

  • Current period data

values

  • Roll-up values in the

WBS and OBS

  • Variances
  • CPI/SPI
  • BAC
  • EAC

 PMB data explicitly encoded in file for cross-check

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NDIA IPMD Winter Event – January 2020

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Time-phased BCWS at CA or WP Level; derived by comparison to prior submission

Ancillary header values removed Derived values

  • Beginning Of Period

Values

  • Baseline Changes

derived by CA/WP

  • Current Period

Encoded In File Derived Removed Key

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NDIA IPMD Winter Event – January 2020

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Hours and $, Time-Phased Future Forecast by Month thru end of contract/effort at the CA or WP level. Values rolled up to OBS. FTE values derived from hours and working hours defined in the contract calendar table

Derived values

  • Current period values
  • Roll-up by OBS
  • At-Complete

FTE values derived from hours and calendar

Encoded In File Derived Removed Key

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NDIA IPMD Winter Event – January 2020

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  • IPMR 1-4 and 7: Replaced with CPD
  • IPMR 6: Much the same (Schedule Dataset and Native Schedule)
  • IPMR 5: Performance Narrative Report (Executive Summary plus

Detailed Analysis)

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NDIA IPMD Winter Event – January 2020

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NDIA IPMD Winter Event – January 2020

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  • Executive Summary
  • Detailed Analysis Report (Specific Variances at the Control Account level)
  • Dollars and/or percentage
  • Number of thresholds and/or directed
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  • Encodes cost/schedule data tables and relationships
  • Cumulative-to-date
  • Future Forecast
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 Ability to convert IPMDAR Contract Performance Dataset (CPD) into an IPMR format; generate legacy reports ( e.g., CPR Format 1)  Ability to convert IPMDAR data to flattened table for use with Excel Pivot Tables

Flattened IPMDAR Contract Performance Data IPMDAR Contract Performance Data Pivot Table

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  • Ability to convert IPMDAR data into

trend charts

  • Ability to look at control account

trends and identify critical drivers Programmatic CPI & SPI Schedule Variance by Control Account Manager Schedule Variance by Control Account

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NDIA IPMD Winter Event – January 2020

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  • What is the plan to hire the

number of people needed?

  • Is this a realistic hiring plan?
  • What is the impact on cost and

schedule introduced by this identified risk?

  • What are the current Staffing and

hiring projections?

  • What is the delta between past

projections and actual hiring?

Programmatic View Individual WIPT View

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NDIA IPMD Winter Event – January 2020

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  • Forward looking: analysis of

FTEs within a control account

  • What does the trend line for BCWS

look like?

  • What is the delta between the BCWS

and the ETC?

  • Is there an imminent cost variance?

Time Phased BCWS (To-Complete) vs ETC by Control Account & EOC Time-Phased FTE Plan by Control Account

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January 2020

Open Com

  • mmuni

nica cation tion & Transpar ansparen ency cy Are Key To

  • Effect

ective ve Program gram Ma Manag nagement ement

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NDIA IPMD Winter Event – January 2020

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EVM Policy Interpretation General EVM Policy Questions EVM Applicability EVM Report Tailoring Acquisition Strategies EVMS Compliance Applicability OSD.DODEVM@mail.mil https://www.acq.osd.mil/evm